RBCM Archives

Series GR-1372 - Colonial correspondence : correspondence of the Government of the Colony of Vancouver Island, 1849-1866 and of the Government of the Colony of British Columbia, 1858-1871

Vancouver Island Treasury... Abbott, William Adams, D.F. Adams, J.R. Adams, J.W. Adler and Barry Admiralty Agassiz, L. Ah Come and Co. Aikman, H.B.W. Akenhead, Walter Aldrich, Merrill and Co. Alexander, David Alexander, Walter Alken, Frank Allan, Lowe and Co. Allard, Ovid Allen, Charles W. Allen, Edward Allison, J.F. Allsop, Thomas Alport, Charles A. Alston, E. Graham, 1860-1870 Armstrong, W.J., 1859-186... Armstrong, W.J., Mar 1866... Armstrong, J.C. Armstrong, J. Armit, L. Argyle, Thomas Argyle, J.
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Title and statement of responsibility area

Title proper

Colonial correspondence : correspondence of the Government of the Colony of Vancouver Island, 1849-1866 and of the Government of the Colony of British Columbia, 1858-1871

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  • textual material
  • microform

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Series

Reference code

GR-1372

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Issuing jurisdiction and denomination (philatelic)

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Date(s)

  • 1852-1872 (Creation)

Physical description area

Physical description

Originals, 18.9 m; microfilm (neg.), 76 reels, 35 mm [B01300-B01375]

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Scope and content

GR-1372 is an artificial series, created by the Provincial Archives of British Columbia in the 1920s and 1930s from records of the governments of the Colony of Vancouver Island (1849-1866), the Colony of British Columbia (1858-1866) and the United Colony of British Columbia (1866-1871). The records, consisting of correspondence inward to and among officials and departments, were originally organized more or less chronologically as records of the department or agency to which they were sent, e.g. Colonial Secretary, Attorney-General, Commissioner of Land and Works, etc. Letters when received were logged into a register and assigned sequential numbers with the last two numbers of the year appended, creating the file number, e.g. 105/62. Some of these registers still exist, e.g. GR-0625. The correspondence was often accompanied by enclosures such as reports, sketches and maps which were considered part of the file.

Sometime during the 1920s and 1930s, Archives staff undertook to re-organize these records into a single alphabetical series organized primarily by the name of the originating office or sender (road tolls and petitions are notable exceptions). Formerly separate records were intermingled and the original order was lost. The records were indexed using new file numbers assigned for that purpose. These are the F numbers written in red crayon on the records. Starting with the number 1, each folder of records in the new alphabetical sequence was assigned a number as well as the individual files (items) within that folder, e.g. F33/1.

It appears that later insertions into the alpha sequence, after the initial assignment of numbers, were dealt with by using letters (e.g. F85a, F85b), or a number in parentheses (e.g. F79(1), F80a(1)). When an F file required more than one folder, either letters were added to subsequent folders, (e.g. F102, F102a, F102b) or numbers in parentheses were used (e.g. F142b(1), F142b(2)). The F numbers on the documents, however, were not affected by the change in numbering as they formed one continuous sequence (e.g. F102, files 1-9; F102a, files 10-22; F102b, files 23-30b).

Some of the correspondence was transcribed by Archives staff. These typed transcripts are either in the file folders together with the originals or in a separate file folder following the file folder with the originals. Most of the transcripts were not microfilmed and consequently do not appear on the microfilm reels. The records were microfilmed 1978-1980.

See attached finding aid for more information about the history, contents, and indexing of this collection.

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Restrictions on access

Retrieve records using microfilm. Access to original records restricted.
There are no access restrictions on microfilm.

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Accruals

General note

Accession number(s): 94-8187

General note

A number of maps and plans were removed from files and transferred to the map collection, some after microfilming. In most instances there is a note in the file folder about the removal. Items assigned map registration numbers or call numbers have been noted in the descriptions for the files from which they were removed. A list appears at the end of this finding aid. These maps have also been described at the item level. Some maps were removed and their current location is unknown – they may be part of Map Accession M856031. In other cases, cartographic material was left in the files and was microfilmed.

General note

Selected records were, prior to microfilming, photocopied and arranged in Boxes 145-149. See list below. This information has been noted in the file descriptions where applicable.

Box 145 Files 1-5
Box 146 Files 16-45b
Box 147 Files 46-55
Box 147 Files 56-64

General note

Digitization made possible by a grant from the Irving K. Barber Learning Centre at the University of British Columbia.

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