RBCM Archives

Series GR-3635 - Local government bylaw advice and approvals

Title and statement of responsibility area

Title proper

Local government bylaw advice and approvals

General material designation

  • textual material
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  • technical drawing
  • graphic material

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  • Source of title proper: Title based on contents of the series

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Series

Reference code

GR-3635

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Issuing jurisdiction and denomination (philatelic)

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Date(s)

  • 1921-2010 (Creation)

Physical description area

Physical description

41.5 m of textual records and other material

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Archival description area

Name of creator

British Columbia. Ministry of Municipal Affairs (1978-1986) (1978-1986)

Biographical history

The Ministry of Municipal Affairs was established in 1978 as the successor to the Ministry of Municipal Affairs and Housing (OIC 3018/78). The ministry was responsible for administration, review and processing of by-laws relative to municipalities, regional districts, and improvement districts; evaluation of administrative practices and procedures, including financial management, of local governments; special programs respecting building regulations; and regional planning processes for municipalities and regional districts. Transit Services Division provided transit management services and administered the Transit Services Demand and Supply Programs. It also administered the Islands Trust. Following a government-wide restructuring in August 1986, the Ministry of Municipal Affairs became known as the Ministry of Municipal Affairs and Transit (OIC 1499/86).

Name of creator

British Columbia. Dept. of Municipal Affairs (1934-1976)

Biographical history

The Dept. of Municipal Affairs was established in 1934 with the enactment of the Department of Municipal Affairs Act (SBC 1934, c. 52). Prior to that, municipal matters had been administered by a municipal branch of the Dept. of the Attorney-General.

The Dept. of Municipal Affairs was responsible for administration, review and processing of by-laws relative to municipalities, regional districts, and improvement districts; evaluation of administrative practices and procedures, including financial management, of local governments; special programs respecting building regulations; and regional planning processes for municipalities and regional districts.

In 1976, the mandate and functions of the Dept. of Housing and the Dept. of Municipal Affairs were merged and the department was renamed the Ministry of Municipal Affairs and Housing (OIC 3199/76).

Name of creator

British Columbia. Ministry of Municipal Affairs, Recreation and Culture (1988-1991)

Biographical history

The Ministry of Municipal Affairs was established in 1934 under its first name, the Dept. of Municipal Affairs, with the enactment of the Department of Municipal Affairs Act (SBC 1934, c. 52). Prior to that, municipal matters had been administered by a municipal branch of the Dept. of the Attorney-General. The Dept. of Municipal Affairs was responsible for administration, review and processing of by-laws relative to municipalities, regional districts, and improvement districts; evaluation of administrative practices and procedures, including financial management, of local governments; special programs respecting building regulations; and regional planning processes for municipalities and regional districts. In 1976, the mandate and functions of the Dept. of Housing and the Dept. of Municipal Affairs were merged and the department was renamed the Ministry of Municipal Affairs and Housing (OIC 3199/76). Shortly thereafter, it was renamed the Ministry of Municipal Affairs (OIC 3018/78) when the housing function was transferred to the Ministry of Lands, Parks and Housing. The remaining functions included administrative services, financial management, and planning services to municipalities, regional and improvement districts. Transit Services Division provided transit management services and administered the Transit Services Demand and Supply Programs. It also administered the Islands Trust. Following a government-wide restructuring in August 1986, the Ministry of Municipal Affairs became known as the Ministry of Municipal Affairs and Transit (OIC 1499/86). A few months later, in November 1986, the ministry was renamed the Ministry of Municipal Affairs (OIC 1904/86). In 1988, all functions relating to culture, recreation and historic resources of the Ministry of Tourism, Recreation and Culture, were transferred to the Ministry of Municipal Affairs. As a result of these changes, the Ministry of Municipal Affairs was renamed the Ministry of Municipal Affairs, Recreation and Culture (OIC 1310/88). In 1991, all functions relating to culture were transferred from the Ministry of Municipal Affairs, Recreation and Culture to the Ministry of Tourism (OIC 1375/91). At the same time, the housing functions of the Ministry of Social Services and Housing were transferred and merged with the functions relating to municipal affairs (OIC 1376/91). As a result of these changes, the Ministry of Municipal Affairs, Recreation and Culture became the Ministry of Municipal Affairs, Recreation and Housing. In 1993, all functions relating to recreation and housing were transferred to the newly established Ministry of Housing, Recreation and Consumer Services (OIC 1216/93). With this change, the Ministry of Municipal Affairs, Recreation and Housing was renamed the Ministry of Municipal Affairs. In 1996, the functions relating to housing were transferred back which led to the ministry being renamed as the Ministry of Municipal Affairs and Housing (OIC 205/96). In 1998, the ministry was renamed the Ministry of Municipal Affairs (OIC 177/98) and in 2001, it was renamed once again as the Ministry of Community, Aboriginal and Women’s Services (OIC 565/01).

Name of creator

British Columbia. Ministry of Municipal Affairs, Recreation and Housing (1991-1993)

Biographical history

The Ministry of Municipal Affairs was established in 1934 under its first name, the Dept. of Municipal Affairs, with the enactment of the Department of Municipal Affairs Act (SBC 1934, c. 52). Prior to that, municipal matters had been administered by a municipal branch of the Dept. of the Attorney-General. The Dept. of Municipal Affairs was responsible for administration, review and processing of by-laws relative to municipalities, regional districts, and improvement districts; evaluation of administrative practices and procedures, including financial management, of local governments; special programs respecting building regulations; and regional planning processes for municipalities and regional districts. In 1976, the mandate and functions of the Dept. of Housing and the Dept. of Municipal Affairs were merged and the department was renamed the Ministry of Municipal Affairs and Housing (OIC 3199/76). Shortly thereafter, it was renamed the Ministry of Municipal Affairs (OIC 3018/78) when the housing function was transferred to the Ministry of Lands, Parks and Housing. The remaining functions included administrative services, financial management, and planning services to municipalities, regional and improvement districts. Transit Services Division provided transit management services and administered the Transit Services Demand and Supply Programs. It also administered the Islands Trust. Following a government-wide restructuring in August 1986, the Ministry of Municipal Affairs became known as the Ministry of Municipal Affairs and Transit (OIC 1499/86). A few months later, in November 1986, the ministry was renamed the Ministry of Municipal Affairs (OIC 1904/86). In 1988, all functions relating to culture, recreation and historic resources of the Ministry of Tourism, Recreation and Culture, were transferred to the Ministry of Municipal Affairs. As a result of these changes, the Ministry of Municipal Affairs was renamed the Ministry of Municipal Affairs, Recreation and Culture (OIC 1310/88). In 1991, all functions relating to culture were transferred from the Ministry of Municipal Affairs, Recreation and Culture to the Ministry of Tourism (OIC 1375/91). At the same time, the housing functions of the Ministry of Social Services and Housing were transferred and merged with the functions relating to municipal affairs (OIC 1376/91). As a result of these changes, the Ministry of Municipal Affairs, Recreation and Culture became the Ministry of Municipal Affairs, Recreation and Housing. In 1993, all functions relating to recreation and housing were transferred to the newly established Ministry of Housing, Recreation and Consumer Services (OIC 1216/93). With this change, the Ministry of Municipal Affairs, Recreation and Housing was renamed the Ministry of Municipal Affairs. In 1996, the functions relating to housing were transferred back which led to the ministry being renamed as the Ministry of Municipal Affairs and Housing (OIC 205/96). In 1998, the ministry was renamed the Ministry of Municipal Affairs (OIC 177/98) and in 2001, it was renamed once again as the Ministry of Community, Aboriginal and Women’s Services (OIC 565/01).

Name of creator

British Columbia. Ministry of Municipal Affairs and Housing (1996-1998) (1996-1998)

Biographical history

The Ministry of Municipal Affairs was established in 1934 under its first name, the Dept. of Municipal Affairs, with the enactment of the Department of Municipal Affairs Act (SBC 1934, c. 52). Prior to that, municipal matters had been administered by a municipal branch of the Dept. of the Attorney-General. The Dept. of Municipal Affairs was responsible for administration, review and processing of by-laws relative to municipalities, regional districts, and improvement districts; evaluation of administrative practices and procedures, including financial management, of local governments; special programs respecting building regulations; and regional planning processes for municipalities and regional districts. In 1976, the mandate and functions of the Dept. of Housing and the Dept. of Municipal Affairs were merged and the department was renamed the Ministry of Municipal Affairs and Housing (OIC 3199/76). Shortly thereafter, it was renamed the Ministry of Municipal Affairs (OIC 3018/78) when the housing function was transferred to the Ministry of Lands, Parks and Housing. The remaining functions included administrative services, financial management, and planning services to municipalities, regional and improvement districts. Transit Services Division provided transit management services and administered the Transit Services Demand and Supply Programs. It also administered the Islands Trust. Following a government-wide restructuring in August 1986, the Ministry of Municipal Affairs became known as the Ministry of Municipal Affairs and Transit (OIC 1499/86). A few months later, in November 1986, the ministry was renamed the Ministry of Municipal Affairs (OIC 1904/86). In 1988, all functions relating to culture, recreation and historic resources of the Ministry of Tourism, Recreation and Culture, were transferred to the Ministry of Municipal Affairs. As a result of these changes, the Ministry of Municipal Affairs was renamed the Ministry of Municipal Affairs, Recreation and Culture (OIC 1310/88). In 1991, all functions relating to culture were transferred from the Ministry of Municipal Affairs, Recreation and Culture to the Ministry of Tourism (OIC 1375/91). At the same time, the housing functions of the Ministry of Social Services and Housing were transferred and merged with the functions relating to municipal affairs (OIC 1376/91). As a result of these changes, the Ministry of Municipal Affairs, Recreation and Culture became the Ministry of Municipal Affairs, Recreation and Housing. In 1993, all functions relating to recreation and housing were transferred to the newly established Ministry of Housing, Recreation and Consumer Services (OIC 1216/93). With this change, the Ministry of Municipal Affairs, Recreation and Housing was renamed the Ministry of Municipal Affairs. In 1996, the functions relating to housing were transferred back which led to the ministry being renamed as the Ministry of Municipal Affairs and Housing (OIC 205/96). In 1998, the ministry was renamed the Ministry of Municipal Affairs (OIC 177/98) and in 2001, it was renamed once again as the Ministry of Community, Aboriginal and Women’s Services (OIC 565/01).

Custodial history

British Columbia. Ministry of Municipal Affairs, Recreation and Culture (legal custodian).
British Columbia. Ministry of Community Services (legal custodian).
British Columbia. Ministry of Community, Sport and Cultural Development. (donor).
Transferred 2016-09-28.

Scope and content

The series consists of records concerning bylaw advice and approvals (by the Province) for municipalities, villages, improvement districts and dissolved improvement districts.

The records include the minister’s approval register, which provides a summary of and index to ministerial approvals of municipal and regional district bylaws and other requests. The register contains the approval number, date of approval, name of municipality or regional district, and purpose of the bylaw. Records include, but are not limited to: lot plans, subdivision plans and other cartographic materials.

The series also consists of records relating to the registration of village bylaws. From 1920 to August 17, 1998, villages were required to register their bylaws with the inspector of municipalities. This requirement began with the Village Municipalities Act (SBC 1920, c.65) and continued under the Municipal Act (s. 259(2). With the coming into force of Bill 31 in 1998, villages were no longer required to register their bylaws. They are now only required to submit for approval the same type of bylaws as other municipalities (e.g. loan authorization and security issuing bylaws).

Document types include various approved registered bylaws from municipalities, signed by the Minister and Inspector of Municipalities. Included are village bylaws, bylaws for villages that changed their status, and newly incorporated municipalities that were registered from 1920 to 1998, with attachments such as fee schedules or agreements.

Shannon files are boxed and contain at the front of the file a “resume” (index) of ministerial approvals arranged by approval number and date. They includes the relevant municipality or regional district, purpose of the approval, and relevant act and section of act. These records are arranged alphabetically by name of municipality then numerically by bylaw number.

The records provide a history of the information, growth, structure, and activities of local government in British Columbia throughout most of the twentieth century, as well as documenting provincial government influence over these matters.

The records were scheduled according to the Operational Records Classification System for “Local Government Services,” schedule #126379.

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General note

Accession numbers: 91-0125, 91-0296, 91-1157, 91-1158, 91-1516, 91-2765, 92-0696, 93-5295

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