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The British Columbia Olympic Games Secretariat was established by the Province of British Columbia to act as the primary agency representing the province at the 2010 Olympic Games held in Vancouver and to help manage to Province’s Olympics finances. Vancouver was selected as the Host City for the 2010 Olympics on July 2, 2003 and the Secretariat appears to have been established shortly thereafter. The Secretariat worked closely with the Government of Canada, the City of Vancouver, the Resort Municipality of Whistler, the Canadian Olympic Committee, the Canadian Paralympic Committee, First Nations and the Vancouver Organizing Committee (VANOC) to plan and organize the 2010 Vancouver Olympics. It also worked closely with the provincial ministries and agencies that had mandates to ensure delivery of provincial infrastructure and services directly related to the 2010 Olympics. These included the Ministry of Health and the Ministry of the Solicitor General. Some of the Secretariat’s main objectives were to formalize agreements with core stakeholders, to co-ordinate a successful and integrated Olympic and Paralympic Games and to develop legacies to benefit British Columbians for years following the Games.
Between 2006 and 2009, the CEO and president of the Secretariat was Annette Antoniak, however, she was replaced by Philip Steenkamp in 2009. The Secretariat reported both to the International Olympic Committee (IOC) and a Deputy Minister.
Following the post-Games wrap-up, the corporate services responsibilities and majority of the Secretariat’s staff were transferred to the Ministry of Finance. Seconded staff members returned to their original posts.
Scope and content
The series consists of meeting minutes, budgeting records, work authorization, memoranda, correspondence, notes, draft design plans, and draft agreements dating from 2003 to 2010 in the lead-up to, and wrap-up from, the 2010 Vancouver Olympic Games. The records were created by the BC Olympic Games Secretariat in its role as co-chair of the Vancouver Organizing Committee for the 2010 Olympic Games (VANOC)’s Finance Committee. The series consists of meeting records from the Finance Committee, the Audit Committee, the Health Sector Advisory Committee and the Board of Directors. Some of the records in the series were originally created by VANOC and passed into the custody of the BC Games Secretariat. Records in the series provide evidence of the relationship between provincial agencies and the International and Canadian Olympic Committees, as well as the relationships between the Secretariat and other government bodies. The records also provide evidence of all aspects of Olympic Games preparation, including discussions regarding venues, transit allowances, advertising, media rights, branding, hiring of volunteers and employees, plans for the ceremonial ‘hand off’ at the Torino Closing Ceremonies and meetings with Jacques Rogge, president of the IOC.
The records are arranged by Committee type and meeting date. Records appear to have been originally bound in Cerlox, but these were removed prior to the records’ transferal to the BC Archives. The records are covered by ARCS 200-20 (Committee files).