Series GR-3752 - Forestry executive correspondence referrals replies

Title and statement of responsibility area

Title proper

Forestry executive correspondence referrals replies

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  • textual record

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Series

Reference code

GR-3752

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Issuing jurisdiction and denomination (philatelic)

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Date(s)

  • 2000-2004 (Creation)

Physical description area

Physical description

3.15 m of textual records

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Archival description area

Name of creator

(1988-2005)

Biographical history

The Ministry of Forests was established in 1988 as the successor to the Ministry of Forests and Lands. The Ministry of Forests was responsible for the management of forest and range resources of the Crown and the planned use of such land in accordance with the Forest Act and Department of Forest Act. The department was also responsible for encouraging maximum productivity of those resources and encouraging a competitive timber processing industry in the province. The new organizational structure consisted of three divisions: Forestry, Operations and Management Services. A number of branches also reported directly to the Deputy Minister. During fiscal year 1993-1994, a Policy and Planning Division was formed to take in the branches that formerly reported directly to the Deputy. The ministry was replaced by the Ministry of Forests and Range in 2005 (OIC 450/2005).

Custodial history

Scope and content

Series consists of correspondence between members of the public and the Ministry of Forests between the years 2000-2004. The majority of the correspondence consists of letters from the public sent to the Minister of Forests. The letters deal with multiple subjects including forestry policy, forestry companies, employment, the impact of forestry on the environment and other subjects. The original letters were mailed to the ministry from members of the public, forestry companies and other businesses and interest groups. There are also numerous form letters amongst the correspondence.

When the ministry received these letters, the Correspondence Branch registered a unique number to each letter in the ministry’s correspondence tracking database called Cliff. The branch would then research the issue, request information from ministry staff and draft a response. The draft responses were then forwarded to the minister’s office who would review the letter and either sign it or return it to the branch for further revisions.

The records cover the years 2000-2004, however, there are no records from 2003. The letters are arranged numerically by the registration number. There are large gaps in the records in terms of the correspondence numbers. The ministry placed documents in each box that show which individual letters were transferred. These are stored in the individual boxes.

The files contain the letter from the public, notes and registration forms by the ministry, draft replies and a copy of the final response. Some letters were accompanied with attachments such as reports, photographs, and videos. There are some letters, such as form letters, and information brochures, that the ministry did not reply to. These are stored in “FYI” files.

The records were classified by the ministry under 280-30 in the Administrative Records Classification System (ARCS).

Notes area

Physical condition

Immediate source of acquisition

Transferred to the BC Archive in 2016 by the Coast Branch Operations of the Ministry of Forests, Lands and Natural Resource Operations.

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Restrictions on access

These records contain personal information and are restricted in accordance with the Freedom of Information and Protection of Privacy Act.

Terms governing use, reproduction, and publication

Finding aids

The ministry registered each letter and assigned each a number. The attached file list consists of the number range in each file and box.

http://search-bcarchives.royalbcmuseum.bc.ca/Document/Finding_Aids_Atom/GR-3501_to_GR-4000/GR-3752.pdf

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Accruals

General note

The Cliff Database was a commercially purchased correspondence tracking system used by the ministry. The Cliff database data was not transferred to the archives at the time that these records were transferred. Researchers should contact the ministry if they are looking for a specific letter.

General note

Accession number: 94-6950

Conservation

The records were originally transferred to the archives as boxes of documents without any file folders. The archives placed the documents in file folders and created a file list that lists the range of documents in each folder. The archives also reboxed the records at the same time and reduced the number of boxes from 11 to 9 due to better packing the boxes.

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