Showing 14 results

Archival description
Only top-level descriptions British Columbia. Ministry of Environment, Lands and Parks British Columbia. Ministry of Environment and Parks
Print preview View:

Administrative records

  • GR-3830
  • Series
  • 1984-2009

The series contains miscellaneous administrative records from the Ministry of Environment (2005) and its predecessors.
The records document the history, mission and strategic priorities of the ministry and its branches as well as its organizational structures over the years. This includes the reorganization of the Planning and Assessment Branch. Furthermore, as part of a submission to the Enquiry B.C referral service, the records also contain presentations introducing the work of the ministry.

Some of the records in this series pertain to committees or ministerial meetings that deal directly with some sort of aspect of administration. For example, the Integrated Management Committee files located in this series show how the committee was formed and lay out its administrative organization. These records are classified under ARCS 102-20 Administration - Ministry meetings.

Other records in the series include those detailing the meetings between program and regional directors for all programs supported by the Ministry of Environment. These records include agenda items, minutes, summaries of goals and objectives and a review of activities.

The series also contains a Policy Log that assembles a list of memos relating to new policies put in place across the ministry and its branches. A collection of communications plans relates to how the ministry informed staff, the public and special interests groups about the new Bill 50 (Freedom of Information and Protection of Privacy Act). The records include memos from FOI coordinators as well as correspondence and information kits meant to summarize changes to information requests.

The series include three 'transition resources books' which were created for directors in charge of announcing the new divisional and branch/regional structure phases to their employees. This restructuring was announced by the ministry in 1996. The briefing books include updated organizational charts, functions, logistics and action plans, employee letter templates, employee lists and minutes from conference calls with the Deputy Minister and meetings with the Senior Management Committee. Several more organizational charts, histories and agreements are included that focus on the transfer of functions of the Ministry of Environment, Lands and Parks (MELP) to either the Ministry of Water, Land and Air Protection, the Ministry of Sustainable Resource Management and the Ministry of Fisheries. As the Resource Inventory Branch and Aquatic Information Branch were transferred from MELP to the Ministry of Sustainable Resource Management, several early documents pertaining to the management of Pacific salmon are included in this series which includes working group files, stock assessments, and discussion papers. This also includes some legal files related to First Nations fishing rights.

A few administrative records stemming from the Environmental Protection Office are also included in this series. Files classified under ARCS 747 - Firearms includes a list of requests to authorize ministry employees to carry and use firearms as part of their work. These requests include the name of the employee, the purposes of their firearm (e.g. personal safety while working in bear country, collection of wildlife specimens, destroy injured wildlife, wilderness survival, scare wildlife, immobilization), description of the firearm (e.g. make/model), authorization signatures and on occasions, a short description written by the application regarding their experience and training in handling firearms. The applications are accompanied by the written policy on firearms.

Additionally, there are Ombudsman investigations files dealing with a dispute for fines issued under the Waste Management Act.

British Columbia. Ministry of Environment, Lands and Parks

BC Parks cabinet and ministry committees

  • GR-3863
  • Series
  • 1987-1996

This series contains records created and accumulated by the Parks division of the Ministry of Environment, Lands and Parks and its predecessors related to committee work. The records include ministry cabinet submissions, cabinet committees, ministry committees and deputy minister’s committees. A large portion of the records belong to the Parks Management Committee which was responsible for operations of the Parks agency within the ministry. Records include meeting minutes, memos, position statements, responses from BC Parks to new government platforms, organizational structure, work plans and project lists by region, draft policies, quarterly highlights, funding strategies, environmental awards, executive updates, public surveys, and effectiveness reports.
Weekly meetings from this committee cover topics such as executive services, decision issues, information and discussion issues, and strategic initiatives.

Other committees presently represented in this series include the Reorganization Implementation Team, Parks Revenue Work Team, Deputy Minister’s Committee on Sustainable Development, Cabinet Committee on Sustainable Development, Anderson Report Review Committee and the Joint Union Management Subcommittee.

The records are arranged according to the Administrative Records Classification System and include the following primary and secondary numbers:

202-20 : Ministry committees
201-20 : Cabinet committees
201-30 : Deputy minister’s committees
201-40 : Ministry cabinet committees

British Columbia. Ministry of Environment, Lands and Parks

BC Parks In-house materials master files

  • GR-3888
  • Series
  • 1937-2008

This series consists of a variety of graphic materials from the BC Parks in-house materials master files from 1937-2008. The files include mock-ups, drafts and finished examples of activity books, pamphlets, signs, badges, stickers, logos, name tags and pins for use in parks programming or display in Provincial Parks.

Pre-2000 records include park trail guides and maps including wildlife watching pamphlets and other special interest activities popular in provincial parks. The series also includes Canada Parks Day graphic design samples, parks news releases and press clippings, promotional materials including stickers, bumper stickers, pins, colouring pages, activities for children, road maps, camping site information and things to do in the area. There are also visitor guides, brochures, interpretive trail guides, and a limited amount of correspondence. Records cover provincial parks around the whole province, though some may be missing.
While some records do not appear to be organized in a specific way, maps, trail guides and related pamphlets are organized to some extent by region and year of publication.

British Columbia. Ministry of Environment, Lands and Parks

BC Parks planning project files

  • GR-3855
  • Series
  • 1986-2003

This series contains records produced by BC Parks relating to different planning projects for the management and protection of provincial parks and protected areas.
A master plan and/or a management plan includes a vision, strategy, goals, objectives and actions for conservation, development, interpretation and operation of a Park/Protected Area. A management plan relies on current information relating to resources such as natural values, cultural values, and recreation opportunities within the PPA, as well as resource activities occurring on surrounding lands. Management direction statements and purpose statements are used to provide similar direction in less comprehensive documents.

Currently, the series contains records from two major planning initiatives: the BC Parks Legacy Project and the British Columbia Heritage Rivers Program.

Records relating to the BC Heritage Rivers Program include all types of documents used to assess the eligibility of rivers for the program. This includes resource documents published by other agencies involved in land and resource use planning, as well as nominations and letters of support from the public and various conservation organizations.

Records relating to the BC Parks Legacy Project document the division’s commitment to protecting and managing the newly designated Protected Areas in the province. Records contain information about consultations with the public, as well as procedures for accumulating information and opinions on concerns such as conservation of natural areas and biodiversity. The files contain several presentations and outreach materials, as well as the minutes, work plans and reports from the Parks Management Committee and its several working groups and related committees. Administrative-related files cover a range of topics such as establishing the BC Parks Trust, the Legacy Program’s Terms of Reference, correspondence, organizational charts, BC Parks history, finances, information and media releases and backgrounders.

The files are arranged according to the BC Parks Operational Records Classification System (Schedule 113827) and cover the following primary and secondary numbers:

83200-20: integrated planning project files
83340-20: provincial rivers and planning project files

British Columbia. Ministry of Water, Land and Air Protection

BC Parks plans, programs and publications

  • GR-3803
  • Series
  • 1950-2014

The series contains records related to the management of provincial parks and protected recreational areas in British Columbia.

The records provide extensive background information on Provincial Parks areas, notably Junction Sheep Range Provincial Park, Marble Range Provincial Park, Edge Hills Provincial Park, Churn Creek protected area, Big Creek Provincial Park, Hakai Recreation Area, Ten Mile Lake and other areas in the Cariboo district. There are many photographic prints mixed in with the records, as well as other media (copies of maps, floppy disks, ephemera). The records provide important evidence of the BC Parks Division’s functions and activities in relation to park identification, establishment, management, operation and control of parks and other protected areas.
The series also contains copies of recreation related management plans and conservation related management plans, as well as original maps and published histories of BC Parks. Management plans include feasibility studies, cost analyses, contract details and plan information.

The records are arranged according to the BC Parks Operation Records Classification System (ORCS schedule 113827) and its successor the Parks and Protectes Areas Records Classification System (schedule 186896). Some common primary and secondary numbers from this series are:

82800-10: Graphic Materials Collection.
The records in this series classified under this number relate to park-related graphic materials, including original copies of brochures and reports used for publication. This includes copies of the BC Parks Guide and related records concerning their development and publication.

83500-00: Interpretive, Information, and Education programs
The records classified under this number related to various visitor programs for adults, families, children and schools organized by BC Parks. The records include information concerning the program objectives, activities, learning outcomes, schedules and attendance data. There is also information about instructors, budget, requests from schools, and thank you letters.

84360-40: Land-Management Plans - Parks and Recreation areas
The records classified under this number relate to approved park and recreation area management plan files and document the history of individual British Columbia parks and recreation areas, as well as the land-use activities permitted in those areas.

The records comprise mainly of large folders of background information relating to specific parks. They contain various analytical reports, inventories and studies on soil, wildlife, landscape and flora. Other types of records found in these folders are land value appraisals, land referrals, leases and Resource Use Permits, meeting agendas, briefing notes and correspondence referrals, management plans and progress reports, workshops, correspondence and reports on land-use recommendations.

A limited number of files also contain extensive correspondence and related files dealing with park issues, notably possible violations of the Park Act. These include legal services requisitions.

British Columbia. Ministry of Environment (2005-2017)

BC Parks policies

  • GR-3870
  • Series
  • 1984-2005

The series contains printed copies of various policies and procedures that have been place at BC Parks. The policies helped inform employees about the proper procedures for dealing with a variety of issues that could take place at their offices and outdoors in the parks.

Presently, the series contains the policies and procedures on the following topics:

Discover Camping policies (Campground Reservation Service): contains policies and procedures for employees responsible for reservations of campgrounds. This include a manual indicating all the steps and required information for booking a reservation, as well as policies for limits to requests, discounts, receipts, payments, cut-off times, no-shows, reservation changes and cancellations etc. The manual includes a telephone script for customer service representatives.

Mineral Exploration and Development in Parks: contains a policy on mineral exploration and development in parks and recreational areas.

Permit Management Policy and Procedures: contains recommendations and changes for a new effective and decentralized processed for permits such as research permits, BC Hydro permits, and minor film productions. The records solicit opinions from various BC Parks offices about what to include in the new manual, as well as memos and Terms of Reference from the Permit Program Team.

Public Safety and Park Security: contains the Introduction to Enforcement Handbook and amendment packages for Park Rangers, as well as various policies on safety of both employees and park visitors.

British Columbia. Ministry of Water, Land and Air Protection

BC Parks survey reports

  • GR-3869
  • Series
  • 1980-2011

This series contains survey reports created by BC Parks. The majority of these reports were done to assess customer satisfaction during park day visits and overnight campground stays. They document visitor satisfaction trends, importance rankings of services and facilities and offer comparisons to other years as well as recommendations for improving visitor experience. This series also includes employee satisfaction survey reports in which BC Parks assesses the overall working culture at the agency and Visitor Programs annual reports which detail program and visitor centre visits, as well as recommendations for special programs, budgets etc. Finally the series also includes survey reports from Provincial Parks and Wilderness for the 90s which was an initiative that sought better management of protected areas for the purpose of conservation and recreation. These surveys allowed visitors to express their views on the program, ask questions and offer suggestions for future protected areas. The first 1,600 or so are written on a standard survey form typically submitted by individuals from the public. Later responses were sent letter-style on regular paper and are typically from organizations, businesses and non-profits. Some surveys include attached articles or pictures to support the views of the writer. The responses have been coded by a Parks employee to easily compile relevant information and are arranged by date received.

Some other survey reports that were conducted either by BC Parks or for BC Parks by external agencies are included in this series. This includes a BC Consumer Omnibus survey on outdoor recreation and other household surveys in which members of the public were asked to respond to a survey detailing their experience and opinion regarding outdoor recreation in BC. The results of these surveys were meant to inform BC Parks on future developments and business strategies.
Typically, files include a blank copy of the original survey as well as a written report summarizing the results and findings.
Other forms of documents related to or created from information found in the survey reports may also be found in this series such as briefing summaries for the Minister.

British Columbia. Ministry of Environment (2005-2017)

Commercial river rafting records

  • GR-3853
  • Series
  • 1987-2002

The series contains records relating to commercial river rafting operations in BC Parks land. The records cover legislation relating to river rafting, notably the Commercial River Rafting Safety Act and includes copies of correspondence, statute revision memos and committee notes relating to amendments and requests for legislation.

A significant portion of the series also covers handbooks, compliance manuals and examination course manuals for ‘river rafting guides’ (operators of commercial river rafting businesses) which outline regulations, standards, terms of conditions, endorsement and certification procedures, sample administrative forms and an administrative systems user manual.

The series also covers documentation of river rafting accidents.

The series also includes a published report by the Advisory Committee on Commercial River Rafting in British Columbia.

The records area arranged according to the BC Parks Operational Records Classification System (schedule 113827). This schedule was later replaced by the Parks and Protected Areas ORCS (schedule 186896).
The following primary and secondary numbers are covered in this series:
81000-00 : Commercial River Rafting Licensing (general)
81000-25: Rivers special provisions

British Columbia. Ministry of Water, Land and Air Protection

Energy projects review case files

  • GR-3852
  • Series
  • 1981-2006

This series contains records relating to assessing the environmental, economic, social, cultural, heritage and health impacts of energy projects under the Environmental Assessment Act. These records were created and kept by the Environment Assessment Office (EAO) that is involved in the entire process, providing advice and recommendations to the proponent.

The records in this series cover initial enquiries, reviewable and non-reviewable project enquiries. A non-reviewable project means that the proposed project may proceed without an environmental review. A project is determined to be non-reviewable if it does not meet or exceed the thresholds defined in the Reviewable Projects Regulation (B.C. Reg. 370/2002). Also, according to the Act (s. 10(1)(b)), a project which meets or exceeds these thresholds may also be deemed non-reviewable at the executive director’s discretion. Non-reviewable projects may also become reviewable if the proponent voluntarily asks for an environmental assessment (i.e., “opts in”) and the executive director agrees (s. 7) or if the minister deems the project to be reviewable.

All other projects which meet or exceed the thresholds are reviewable. For reviewable projects, terms of reference are created by the proponent, in consultation with the review agencies, in order to ensure that the application will contain the necessary information. Reports and studies are typically created by the proponent in order to fulfil the requirements of the Terms of Reference, but they may also be created by any other involved party at any stage in the review process. The application for an Environmental Assessment Certificate (EAC) is then submitted by the proponent and once the application meets the EAO’s standards, the formal review process begins. Application review includes: review by government agencies, First Nations, and the public; First Nation and public consultation; a formal public comment period; and opportunities for the proponent to respond to issues raised.

After the application review is complete, EAO staff prepare an Assessment Report for the minister, which documents the findings of the environmental assessment, including the issues raised in relation to the project and how these issues have been or could be addressed. The environmental assessment process concludes when a) The minister approves the EAC and the project proceeds, b) The minister rejects the project, c) The minister decides that no assessment is required, or d) The proponent withdraws the project. An EAC (previously known as a Project Approval Certificate [PAC]) may contain conditions to ensure that necessary mitigative and compensatory measures are in place to prevent or reduce any adverse effects of the project.

The records in this series document the business case for proposed projects, provide initial information to determine if projects meet the reviewable threshold or not, and documents the EAO ruling on whether or not the project is reviewable. Types of records that can be found in this series are certificates of public convenience and necessity, lists of options, applications for project approval certificates, memorandum, letters of intent for cooperation agreements (such as between a First Nations group and the proponent), correspondence, information notes, executive summaries of decisions, project descriptions, lists of environmental concerns (issue summaries), minutes of information presentation meetings, maps of proposed sites and a diverse range of reports and studies. Types of projects that appear in this series include natural gas pipelines, wind turbines, substation redevelopments, electric transmission systems, coal powered plants, hydroelectricity dams and others.

The records from accession 95-4252 and 95-5291 are classified under the Environmental Assessment Operational Records Classification System (Schedule 132564) and cover the following primary number:
30050: reviewable enquiries and projects – energy
And the following secondary numbers:
-05: non-reviewable energy project enquiries
-40: pre-application reviewable enquiry case files

British Columbia. Ministry of Environment (2005-2017)

Environmental emergency records

  • GR-3828
  • Series
  • 1985-1993

The series contains the records from the Environmental Emergency Services Branch (EESB) of the Ministry of Environment, Lands and Parks and its predecessors. The records relate to the province’s preparedness and responses to environmental emergencies, such as marine oil spills, floods, dam failures, and landslides. The records also cover planning for future management of such emergencies.
Within the records are several reviews, reports and evaluations. One such review discusses the Anderson Report and briefs the Premier on oil transportation and oil spills. It provides an action plan for the report’s recommendations for the provincial cabinet to adopt. There are also reports reviewing and evaluating the Ministry’s response activities during major oil spills including Sooke/Alaska oil spill 1989, Exxon Valdez oil spill 1989 and Nestucca oil spill 1988. Additionally, there is a final report produced by the United States/British Columbia Oil Spill Task Force as well as an EESB service plan and Year End Review (1991-1992) detailing major activities and accomplishments.

The series also contains a collection of contingency plans for environmental emergencies submitted by different corporations and government services. These include plans for dealing with disasters caused by the mishandling of dangerous goods, such as oil, gas, sour wells, ammonia etc.

Finally, a portion of the records relate to litigation by the province against perpetrators of oil spills for the environmental damage caused. The records include information about the the Rubin Lotus oil spill settlement but are mainly about the Nestucca Barge oil spill lawsuit against Sause Bros. of the United States. The records contain details of the valuation of natural resource damages as well as the out-of-court settlement from which the Province of British Columbia, Canada and the Nuu-cha-nulth Tribal Council received damages. There is also information about the resulting Trust Fund that was established to administer the money awarded through the settlement.

British Columbia. Ministry of Environment, Lands and Parks

Parks and protected areas case files

  • GR-3872
  • Series
  • 1948-2003

This series contains case files of parks and protected areas which document the legal creation and definitions of the various established parks and protected areas in British Columbia. These files provide a brief history of the area and how it came to be under the provincial government’s management. Some files that are included in the records are land title descriptions, survey plans, boundary maps, pre-existing tenures, park use permits, assessment notices, property acquisition recording sheets and copies of legal establishment (such as order in councils, ministerial orders, copies of acquisition agreements, land title reports, certificates of indefeasible title etc.). The files also cover historical and anecdotal background information, approved map reserves, licenses of occupation and leased tax exemptions, tax payments, construction permissions and notations of interest.

These records may have been previously known as “green files” or “land administration files” with copies of Park Status Sheets (which include basic information such as name of the park, region, classification, size, date of creation etc.) as well as archaeological site surveys, OICs, indentures, market value estimates, records of private donations of land, purchases of land and transfers of federal lands to the Parks Division.

The records are arranged according to the Parks and Protected Areas (PPA) Operational Records Classification System (schedule 186896). Files codes contain the PPA primary and secondary numbers followed by the Parks identification number and the old primary number taken from the BC Parks ORCS (Schedule 113827).

Two records classified under Conservation Research Products were included in this series as the files contain mainly archaeological site surveys and historic background information about the parks, records which appear to also be included in the parks and protected areas case files. One such file contains ample information about the history of D'Arcy Island (also known as Leper's Island, the Lazarette, Leper Colony and the leprosorium).

British Columbia. Parks and Recreation Division

Parks attendance statistical reports

  • GR-3831
  • Series
  • 1958-2012

This series contains statistical reports from BC Parks detailing parks attendance and use. The series contains four main types of forms: campground attendance sheets, marine park attendance sheets, automatic traffic counter sheet and day visit count sheets. These reports count the number of visitors renting campgrounds, docking their boats, or driving through the parks gate. The reports are also used to count revenues. Typically, reports include a section for explanations where Parks staff can add notes commenting on high/low attendance numbers due to factors such as weather and holidays.
One report discusses call center and website statistics, notably documenting how many interactions convert to sales.
Occasionally, there are reports submitted from companies operating businesses on BC Parks land (e.g. water rafting adventures) which includes attendance data.

Also within the series are files describing how the reporting system works. These records explain the use of different sheets, proper procedures for recording data (both by hand or using electronic systems), lists of parks per area and layouts of park services areas including locations of gates and counters. The records also contain instructions for using the Public Safety and Park Security Online System, though no actual security reports are included within the records.

The records are organized in different ways depending on the year. Most early records seem to divide reports into years, with reports covering all parks. Around 1970, the system changed to region-based reporting with files organized by region. Within these files, the records are further classified by park name. Finally, individual attendance sheet records are arranged by month and year. Some files include a summary of stats from all districts.

British Columbia. Ministry of Environment (2005-2017)

Reference maps

  • GR-3813
  • Series
  • 1932-1995

The series contains a collection of maps used as reference in office of the Integrated Land Management Bureau and its predecessors from various ministries responsible for lands. These particular maps were transferred from the Ministry of Agriculture and Lands, Lower Mainland office in Surrey, B.C. The maps were produced by the surveys and mapping branch of the Ministry or its predecessors and cover a variety of areas in British Columbia.
The maps detail many features including roads, trails, railways, powerlines, reserved lands, surveyed lands, boundaries, campgrounds, mines, historic monuments, lighthouses, survey control stations, Forest Service lookouts, communications towers, customs offices, airports and airstrips, heliports, seaplane landings, buildings, elevations, dykes, contour swamp/marsh, intermittent lake/seasonal inundation, mud, sand, gravel, glaciers and icefields. Some maps also detail telephone lines, wells, falls, rapids, dams, cliffs, mile posts, orchards and even land lots.
The dates the maps were published do not necessarily coincide with when the data was collected to create those maps. Usually this information is present in the publication information at the bottom or top of each map. The maps would have held important reference information to Ministry workers and were probably consulted frequently. Several maps have annotations marking plots of land, new features, and other notes. Many of the maps are part of composites which can be placed next to each other to create larger maps. It is for this reason that it is believed that some duplications of the maps in this series exist. Most of the maps are topographical; however there are a few maps detailing lots and land registration as well as a few water source maps from the Water Management Division. Maps are printed on paper except for a few which are on Mylar. Maps do not appear to be arranged in any discernable order.

Maps of the following cities and areas are included in this series:
Alert Bay (1956, 1965, 1976)
Ashcroft (1966, 1975)
Boston Bar (1957)
Bowen Island
Bridge River (1970, 1979)
Bute Inlet (1960, 1970, 1991)
Buttle Lake (1977)
Campbell River (1981)
Cheakamus River (1969)
Chilliwack (1959)
Chilliwack Lake (1983, 1986, 1995)
Comox (1956)
Elko (1962)
Haslam Lake (1967)
Hope (1957, 1968)
Kamloops (1979,
Kamloops Lake (1979, 1995)
Kennedy Lake (1975)
Langley (1967, 1978, 1979)
Lardeau (1973)
Lillooet River (1979
Lytton (1968, 1979)
Manning Park (1960)
Merritt (1980)
Mount Urquhart (1955, 1960)
Mount Waddington (1968)
Nootka Sound (1960)
Pemberton (1951, 1972)
Pitt River (1973)
Port Alberni (1976)
Princeton (1980, 1995)
Revelstoke (1932)
Scuzzy Mountain (1956)
Shuswap Lake (1968)
Skagit (1960)
Spuzzum (1957, 1967)
Squamish (1952, 1972, 1982)
Sugar Lake (1956)
Texada Island (1950)
Toba Inlet (1979)
Tulameen (1958, 1978, 1986, 1995)
Vancouver (1959, 1975)
Victoria (1968)
Whistler (1993)
Yale (1966, 1976, 1979, 1995)

British Columbia. Ministry of Environment, Lands and Parks

Water licence litigation files

  • GR-3814
  • Series
  • 1985-2001

The series contains the records related to major lawsuits against the Province of British Columbia and/or Canada by water export companies after the latter were refused water licenses for the bulk export of fresh water from Tzela Creek, Toba Inlet to international markets via marine tankers. The companies involved include Snowcap Waters Ltd., Sun Belt Water Inc. and Aquasource Ltd. who sought compensation for lost business opportunities.

The records provide background information to the suits, copies of documents used as evidence including correspondence, reports, environmental assessments, water licence applications, letters of concern from First Nations solicitors, copies of news articles and press coverage, letters from the public, copies of permits, project summaries and court documents.

These records originate from the offices of the Ministry of Environment, Lands and Parks (Water Stewardship Division).

British Columbia. Ministry of Environment, Lands and Parks