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British Columbia. Dept. of the Provincial Secretary
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Riverview Hospital historical collection

  • Collection
  • 1872-2008

This series consists of a variety of records created by various provincial mental health institutions from 1872 to 2008. Records relate to the administration and operation of Riverview Hospital and related mental health facilities at the Essondale site in Coquitlam, as well as other facilities across the province. These mental health institutions include: Victoria Asylum, New Westminster Provincial Asylum (later Public Hospital for the Insane or Provincial Hospital for the Insane), Home for the Aged Coquitlam (later Valleyview), Home for the Aged Terrace (later Skeenaview), Home for the Aged Vernon (later Dellview), Crease Clinic, Colony Farm, Colquitz, Woodlands School, Tranquille and other medical facilities.

The names and administrative structure of these institutions changed over time. Mental health functions were originally part of the Provincial Secretary’s mandate; they were transferred to Mental Health Services when it was created in 1950.

These government records were collected by the Riverview Historical Society and include a wide variety of subject matter and media. This includes subjects such as: early development of the Essondale lands and Colony Farm; the construction and expansion of the facility; admissions, transfers, and discharges of patients; administration of patient care; administration of therapy programs; patient and staff recreation; staff and nurse training; operation of the audiovisual department; library services; research into new medical and therapeutic practices; research by staff regarding mental health practices at Riverview and further afield; community involvement; volunteer activity; policy development; the redevelopment of the Riverview lands; general administration; and, administration of other services at the site such as postal, food, laundry, banking, transportation and safety services.

The collection has been arranged into the following series based on record types:

GR-3924 - record books
GR-3925 - operational records
GR-3926 - newsletters
GR-3927 - photographs and other graphic material
GR-3928 - films and videos

Classified as 20000-20 in Operational Records Classification System (ORCS) schedule 144007.

British Columbia. Dept. of the Provincial Secretary

Visitor's book

  • GR-2707
  • Series
  • 1951-1986

Distinguished Visitors Books, 1951-1986, signed by the British Royal family, other royalty, Field-Marshall Montgomery of Alamein, Heads of State, Ambassadors, etc. Vol. 1, Aug. 1951 - Sept. 1969; Vol. 2, Oct. 1969 - July 1978; Vol. 3, Aug. 1978 - March 1986. Vol. 4 contains signatures of those admitted to the Order of the Dogwood, Nov. 1966 - Oct. 1980, with signatures including the British Royal Family, Major-General George Pearkes, Nancy Greene, and Terry Fox.

Photographs depict visits to Victoria and Vancouver by Prince Philip and Prince Andrew as part of a Royal tour which included the Commonwealth Games in Edmonton, AB. Photos include sites visited such as the Vancouver Rowing Club, downtown Victoria and a presentation of the Duke of Edinburgh Awards held in the Legislative Assembly chamber. Also depicted are: Minister, Provincial Secretary and Travel Industry, Grace McCarthy; Mike Young (Mayor of Victoria); Premier W.R. (Bill) Bennett, and Lieutenant Governor Henry Pybus Bell-Irving.

British Columbia. Dept. of the Provincial Secretary

Indexes to Orders in Council

  • GR-1955
  • Series
  • 1872-1984

The series consists of volumes of indexes to Orders in Council (OIC) created between 1872 and 1984. The indexes relate to GR-0113 Orders in Council. The oversize volumes were maintained by the Provincial Secretary's office prior to the introduction of an automated indexing system in 1985 and digitization of the records, now available on the BC Laws website: http://www.bclaws.ca/. In most instances, OICs are indexed under the name of the statutes to which they relate. The series also includes ledgers recording documents issued under the Great Seal. The ledgers are arranged by Act name and list the relevant OIC as well as the name and address of the appointee mentioned in the OIC.

British Columbia. Dept. of the Attorney-General

Records of the Deputy Provincial Secretary

  • GR-1661
  • Series
  • 1954-1983

This series contains records of the Deputy Provincial Secretary relating to the operations of the Ministry's branches. Many of these records deal with heritage conservation, museums, and cultural organizations. Records also deal with the administration of Royal Canadian Humane Association awards for bravery and life-saving.

GR-1661 is a pot-pourri of records accumulated by the office of the Deputy Provincial Secretary and by his various Assistant Deputy Ministers.The diversity of this collection is testimony to the multi- faceted operations and responsibilities of the Provincial Secretary's department.

A substantial number of the files deal with Heritage Conservation policies and heritage sites, such as Craigflower Schoolhouse, Barkerville, and Fort Steele.Many of the files also deal with cultural organizations and activities, with provincial fitness and recreation programmes, and with special interest groups.Other files in this unit pertain to the Royal Canadian Humane Association awards for bravery (which were coordinated by the ministry), to specific legislation re:the provincial flag, the provincial tartan, etc., and to the organization of out-of-town cabinet meetings.

British Columbia. Dept. of the Provincial Secretary

Provincial Secretary correspondence on diverse topics

  • GR-1671
  • Series
  • 1950-1982

This series consists of correspondence and reports concerning laws, statutes, titles, and emblems. Records include files regarding the Provincial Elections Act, Engineering Profession Act, Daylight Saving Act, Public Documents Disposal Act, and Historic Objects Preservation Act. Records also concern the authorized use of the name "British Columbia", provincial coat-of-arms, and royal styles and titles. Additional files concern Court mourning observances and Princess Margaret's Portland Island. These records were originally part of a larger series, transferred separately to the PABC and catalogued as GR-1661.

British Columbia. Dept. of the Provincial Secretary

Dept. of the Provincial Secretary miscellaneous films and videos

  • GR-3436
  • Series
  • 1925; [ca. 1965]-1977

The series consists of miscellaneous films (some original footage and some composite prints) and videocassettes about British Columbia. It includes films about the BC Pavilion in Osaka (1970), British Columbia House in San Francisco (ca. 1965) as well as the opening of the 1971 BC International Trade fair, a film about lumbering in British Columbia (1925) and Crown Zellerbach lumber activities (1966) and a reel from ca. 1970 about sailing activities.

The series also includes two video copies of BBC films, one about lumbering activities and one about a search and rescue operation.

The photographs and at least some of the films were formerly held by British Columbia House in San Francisco. Some of the films are composite prints; F1984:10/002 appears to be original footage.

British Columbia. Dept. of the Provincial Secretary

Provincial Secretary and Travel Industry executive records

  • GR-1672
  • Series
  • 1976-1977

This series contains general correspondence files of the Minister's office, Ministry of Provincial Secretary and Travel Industry. The first series (B06231-B06239) relates to the Provincial Secretary component and the second series (B06240-B06246) relates to the Travel Industry component of the ministry. Many of the files deal with tourism promotion and other travel industry-related topics.

British Columbia. Dept. of the Provincial Secretary

Proclamations

  • GR-0536
  • Series
  • 1919-1975

This series consists of 28 volumes of proclamations. Contemporary indexes are located in volume 28.

British Columbia. Dept. of the Provincial Secretary

Correspondence

  • GR-1318
  • Series
  • 1951-1975

This series contains general correspondence between the Deputy Minister and Agents-General for British Columbia in London. The series includes a confidential report from the Fire Marshall on a fire that occurred at Government House in 1957. There is also general correspondence with the B.C. Commissioner for Trade and Tourism, San Francisco (1962-1974) and general inquiries to the Hon. the Premier (1953-1969). Letters includes notes and petitions from Vancouver City Archivist (Major Matthews) to HM the Queen, praying that the Westminster Regiment be allowed to bear the suffix "Royal." There are also three photographs of BC House in London, England, taken in 1951.

British Columbia. Dept. of the Provincial Secretary

Notes on Indian land question, British Columbia

  • GR-0631
  • Series
  • ca.1974

This series consists of a typed document entitled "Notes on Indian Land Question, British Columbia" Prepared by David Borthwick. Consists of 3 typescripts, one with annotations.

British Columbia. Dept. of the Provincial Secretary

Correspondence and other material

  • GR-1317
  • Series
  • 1963-1974

This series includes notes, reports, and correspondence concerning appeals to Cabinet pursuant to the Civil Service Act and to the Private Detectives' Licensing Act.

British Columbia. Dept. of the Provincial Secretary

Provincial Secretary records with regard to protocol

  • GR-0158
  • Series
  • 1964-1974

The series consists of Dept. of the Provincial Secretary general office files, 1964-1974. It contains records with subjects relating to protocol and routine operations of government.

British Columbia. Dept. of the Provincial Secretary

Correspondence and other material

  • GR-1319
  • Series
  • 1962-1973

This series contains correspondence, reports, and miscellaneous documents regarding financial grants to the City of Victoria Centennial Celebrations (1962), British Columbia Sports Hall of Fame (1968-1973), and the Vancouver Indian Centre Society (1963-1969).

British Columbia. Dept. of the Provincial Secretary

Correspondence and other material

  • GR-1320
  • Series
  • 1960-1973

This series contains correspondence, memoranda, and newspaper cuttings pertaining to the appointment and tenure of Lieutenant Governor the Honourable George R. Pearkes, V.C. Includes beribboned oath of allegiance and oaths of office, 13 October 1960.

British Columbia. Dept. of the Provincial Secretary

Correspondence and other material regarding oaths

  • GR-0586
  • Series
  • 1890-1972

This series consists of correspondence relating to the issuance of commissions to members of the Executive Council, to the oath of allegiance taken by cabinet ministers, and to royal toasts; index and registers of oaths of office and oaths of allegiance of members of the Executive Council.

British Columbia. Dept. of the Provincial Secretary

Memorandum of co-operation between the Province of British Columbia and the State of Washington

The item consists of a two page memorandum of co-operation dated July 10 1972. The memorandum is signed by Premier W.A.C. Bennett and Washington State Governor Daniel J. Evans and is an agreement to protect the common water boundary consisting of the Strait of Juan de Fuca, the Strait of Georgia, Puget Sound and their adjacent waters from the dangers of oil spills.

British Columbia. Dept. of the Provincial Secretary

Commemorative certificates and other material

  • GR-1537
  • Series
  • 1966-1971

This series contains commemorative certificates, cartoons and momentos presented to Deputy Provincial Secretary L.J. Wallace by various organizations and community groups to mark centennial celebrations of 1966, 1967, and 1971.

British Columbia. Dept. of the Provincial Secretary

Civil Service War Memorial Fund agreement records

  • GR-0346
  • Series
  • 1930-1970

Agreement between George Griffith Aitken and John L. Colbert and the Trustees of the Civil Service War Memorial Fund, 1930; bank savings and chequing accounts, 1932 - 1970.

British Columbia. Dept. of the Provincial Secretary

Photographs of institutions operated by the Mental Health Services

  • GR-3419
  • Series
  • 1948-1967

The series consists of approximately 5250 black and white photographic negatives taken by Mental Health Services between 1948 and 1967. The negatives are acetate and are mostly in a 4 x 5 format with some 35 mm. There are 62 black and white prints interfiled with the negatives.

The photographs are of various British Columbia mental health institutions including the Boys Industrial School, Colony Farm, Colquitz Mental Home (Saanich), the Home for the Aged in Vernon and in Terrace, Woodlands School, Essondale (Coquitlam) and the Crease Clinic.

The photographs depict the grounds and buildings (both internal and external views) of the mental health institutions as well as photographs of construction and equipment. There are photographs of staff and patients involved in a variety of activities including medical treatments, events, ceremonies, leisure activities and other programs.

The negative files are arranged numerically in seven boxes: 1-657, 658-1004, 1005-1135, 1136-1242, 1245-1325, 1326-1409 and 1410-1499.

British Columbia. Dept. of the Provincial Secretary

Staff and patient photographs

  • GR-3421
  • Series
  • 1950-1967

The series consists of approximately 1005 black and white photographs taken by Mental Health Services between 1950 and 1967. The photographs consist of black and white prints and 4 x 5 acetate negatives.

The photographs are of Mental Health Services staff based at Essondale, Crease Clinic and Woodlands School. Some patient photographs are included. Some of the photographs show staff at work and were used for annual reports and other publications and some are "passport" style portraits. Most of the people in the photographs are identified and many include photograph classification numbers.

The photographs are arranged alphabetically by last name. The prints are in container 890935-0012 and the negatives are in container 890935-0010.

British Columbia. Dept. of the Provincial Secretary

Pathological master file photographs

  • GR-3420
  • Series
  • 1946-1967

The series, called the pathological master file, consists of ca. 1483 photographs and their card index file created by the Mental Health Services between 1946 and 1967. The photographs consist mostly of black and white prints and 4 x 5 acetate negatives. There are also a few colour negatives and transparencies and 2 glass negatives.

The photographs are of the patients at Crease Clinic, Essondale and Woodlands School and document adults and children with various conditions, both physical and mental. There are whole body shots as well as close up's of specific conditions and injuries. In addition there are numerous photographs of brain samples to illustrate the pathology. The photographs have been numbered and the prints are filed within the card index, which is arranged alphabetically by condition. There is a card for each file which identifies the patient, date the photograph(s) were taken and the condition. The negatives are arranged separately by file number. There are also some unnumbered and unidentified photographs. The negatives are in containers 890935-0008 and 0009 and the prints and card file are in containers 890935-0011 and 0012.

British Columbia. Dept. of the Provincial Secretary

Records with regard to reconstruction of Government House

  • GR-1962
  • Series
  • 1957-1963

The series consists of records created by the Dept. of the Provincial Secretary between 1957 and 1963 with regard to the reconstruction of Government House. The records include correspondence with donors, suppliers and government agencies regarding the rebuilding and refurnishing of Government House after the fire of 1957, including the redesign of the gardens. There are six photographs showing a donated silk carpet, artwork and chairs. The series also includes six plans showing aspects of the house and gardens (including layout and names of plants). The plans have been given the following registration numbers: 24112B, 24113B, 24115B, 24117B, 24114C and 24116C.

British Columbia. Dept. of the Provincial Secretary

Provincial Secretary general office files and indexes

  • GR-0154
  • Series
  • 1951-1962

The series consists of general office files created by the Dept. of the Provincial Secretary between 1951 and 1962 with their card indexes.

British Columbia. Dept. of the Provincial Secretary

Records with regard to Royal visits

  • GR-0155
  • Series
  • 1938-1959

The series consists of records with regard to Royal visits created by the Dept. of the Provincial Secretary between 1939 and 1959. The records include correspondence, circulars, programmes, press releases, menus, etc. concerning the visit to British Columbia by King George VI and Queen Elizabeth, 1939. Also includes programmes re: 1958 visit of the Princess Margaret and the visit of H.M. the Queen and Prince Philip in 1959.

The series also contains 2 photographs of paintings and some maps.

British Columbia. Dept. of the Provincial Secretary

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