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Legal files relating to mining

  • GR-3604
  • Series
  • [ca. 2000]-2014

Series consists of legal issue files created by the Ministry of Energy and Mines. The majority of the files document the creation or revision and administration of legislation and regulations,

The majority of the files consist of legal opinions, reports, background research, notes, draft documents, copies of existing legislation and regulations from BC and other jurisdictions, committee minutes, briefing notes to ministers and ministry staff, and cabinet submissions. The legal opinions provide advice for administering current legislation and creating new legislation. The research files include photocopies of records dating back to 1873.

The 19 CD-ROMS and DVD contain copies of research notes, most of which has been printed and placed in the files.

The records are arranged numerically by file number.

The records were classified as 140-03 (Legislation, Ministry or Agency – Legislative Program) in the BC Government’s Administrative Classification Schedule.

The following ministries were responsible for creating these records:
2000-2005 British Columbia. Ministry of Energy and Mines
2005-2010 British Columbia. Ministry of Energy, Mines and Petroleum Resources
2010-2011 British Columbia. Ministry of Forests, Mines and Lands
2011-2012 British Columbia. Ministry of Energy and Mines
2012-2013 British Columbia. Ministry of Energy, Mines and Natural Gas
2013-2014 British Columbia. Ministry of Energy and Mines

British Columbia. Ministry of Energy and Mines (1998-2005)

Freedom of information requests

  • GR-3456
  • Series
  • 2000-2003

Series consists of freedom of information request case files received by the Ministry of Education, and other ministries, between 2000 and 2002.
During this period some ministries shared information and privacy offices and this series includes records from the Ministry of Education, Ministry of Advanced Education, and Ministry of Advanced Education, Training and Technology.

The files consist of freedom of information requests that were investigated by the Office of the Information and Privacy Commissioner (OIPC). Files also include a copy of the original application for records, correspondence between staff and the applicant, forms documenting the status of request, correspondence between the ministry and the OIPC, submissions to the OIPC, correspondence with the Legal Services Branch, and a copy of the OIPC order. These files also include photocopies of the requested pages that show those portions that were severed prior to release.

The files are arranged by a file number that starts with year and ends with a chronological number for each year’s request. Each number also includes an acronym that is based on the ministry responsible for the request. The following acronyms have been used as part of the file number: EDU (Ministry of Education), AET (Ministry of Advanced Education, Technology and Training) and AVE (Ministry of Advanced Education). All files were classified as 292-30 in the Administrative Records Classification System (ARCS).

British Columbia. Ministry of Education (1998-)

Integrated Cadastral Initiative Society records

  • GR-3885
  • Series
  • 2000-2004

This series contains records relating to the Integrated Cadastral Initiative Society (ICIS).
ICIS is a non-for-profit organization and a partnership between local governments, the Province of British Columbia and major utility companies in British Columbia. The goal of this initiative is to develop, use and maintain a province-wide integrated cadastral database of all legal land parcels and their related infrastructure (spatial data). ICIS would handle infrastructure to enable access to the data by its members which would benefit business communications and processes by only needing to go to a single source to obtain the data required to meet operational needs. This would encourage quality data and cost savings resulting from the elimination of duplication of effort.

Currently, the series contains records dating from before its incorporation in 2002 up until 2004. The records were kept by the manager of the Spatial Data Management Section, Crown Land Registry Services of the Ministry of Sustainable Resource Management and by the MSRM Partnerships Branch. The records represent a provincial government’s perspective into this multi-member partnership.

The records were mostly classified under ARCS number 200-20: General Committees however the records cover nearly every aspect of ICIS daily functions and activities. Primarily, the records cover project management, administration, and financial information. Records relating to project management include meeting minutes and agenda from the steering committee, board meetings, annual general meetings and director meetings. They also include numerous reports (including annotated drafts) related to the establishment of the organization, Integrated Cadastral Fabric (ICF) standards and specifications, database design, marketing plans and business plans. Project charters, focus group meetings, short and long term plans, and executive summaries are also included.

Administration-related documents include correspondence regarding general inquiries, comments, and memberships. There are also signed and draft agreements with partners, relating to membership terms and to confirm sharing and licensing agreements. There is also information on ICIS history, constitution and by-laws, policies, procedures and organizational structures.

Financial information in this series covers funding, grants, banking services proposals, balance sheets, financial statements and audits.

British Columbia. Ministry of Sustainable Resource Management

South Island Forest District executive records

  • GR-4017
  • Series
  • 2000-2007

This series consists of executive correspondence, briefing notes and associated records created by the South Island Forest District for the years 2000-2007. Correspondence may be replying to letters from other government bodies, other levels of government, First Nations, members of the public, and forestry companies. Records relate to a variety of subjects. Most regard concerns with logging in a particular area, forestry practices, and consultation with First Nations. Records regard forest use across southern Vancouver Island, including Clayoquot Sound.

Records are covered by the Administrative Records Classification System (ARCS) numbers 280-20 and 280-30.

British Columbia. South Island Forest District

Forestry executive correspondence referrals replies

  • GR-3752
  • Series
  • 2000-2004

Series consists of correspondence between members of the public and the Ministry of Forests between the years 2000-2004. The majority of the correspondence consists of letters from the public sent to the Minister of Forests. The letters deal with multiple subjects including forestry policy, forestry companies, employment, the impact of forestry on the environment and other subjects. The original letters were mailed to the ministry from members of the public, forestry companies and other businesses and interest groups. There are also numerous form letters amongst the correspondence.

When the ministry received these letters, the Correspondence Branch registered a unique number to each letter in the ministry’s correspondence tracking database called Cliff. The branch would then research the issue, request information from ministry staff and draft a response. The draft responses were then forwarded to the minister’s office who would review the letter and either sign it or return it to the branch for further revisions.

The records cover the years 2000-2004, however, there are no records from 2003. The letters are arranged numerically by the registration number. There are large gaps in the records in terms of the correspondence numbers. The ministry placed documents in each box that show which individual letters were transferred. These are stored in the individual boxes.

The files contain the letter from the public, notes and registration forms by the ministry, draft replies and a copy of the final response. Some letters were accompanied with attachments such as reports, photographs, and videos. There are some letters, such as form letters, and information brochures, that the ministry did not reply to. These are stored in “FYI” files.

The records were classified by the ministry under 280-30 in the Administrative Records Classification System (ARCS).

British Columbia. Ministry of Forests (1988-2005)

Major real estate project files

  • GR-3462
  • Series
  • 2001 - 2006

The series consists of textual records and architectural plans for significant real estate projects managed by the British Columbia Buildings Corporation between 2001 and 2006. In many instances, the projects focused on the disposal or reuse of significant properties in BCBC’s portfolio. The series consists of records relating to the Vancouver Island Technology Park, Glendale Hospital, Burnaby Youth Correctional Centre and Woodlands projects.

The series consists of copies of Powerpoint presentations, leases and other contractual agreements, property condition reports, appraisals, correspondence, architectural plans and reference material. Accession 95-3410 includes three identical CD-ROMs that contain 102 different directories of emails received by Paul Beckwith, the director of the Business Partnership Services and Vancouver Island Technology Park. Box 953410-0001 contains a printout of the directory names. BCBC staff printed some, but not all of this correspondence. In many cases, the emails included attached files and reports.

The series is arranged by project and is covered by Accommodation and Real Estate Services ORCS 77000-20.

British Columbia Buildings Corporation

Records of the Assistant Deputy Minister, Integrated Land Management Bureau

  • GR-3773
  • Series
  • 2001-2006

The series contains records pulled from the office of Ken Baker, Assistant Deputy Minister of the Resource Management Division, Ministry of Sustainable Resource Management. In 2005, the functions of this office were moved to the Strategic Initiatives Division of the Integrated Management Bureau, Ministry of Agriculture and Lands. These Records were used to inform the executive of current issues being dealt with by the ministry.
The records in this series mainly deal with important issues relating to Land Use Plans in land management areas. The records contain mainly briefing notes and correspondence sent to the executive explaining changes to Land Management programs, terminology, as well as updates on the progress with First Nations (mainly Haida) consultations and treaty negotiations related to land use planning. The records also contain numerous subject files on executive issues including several topics related to conservation, sustainable resource management plans, and plans for resource development such as mining, water, oil and gas. These files mainly contain correspondence, updates from committees, backgrounders, briefing or information notes, minutes of conference calls, presentations about land management/land use planning and assessment reports.
There are also copies of admin-related files that were reviewed by the ADM, such as changes in organizational structure, hiring, employee reviews and budget updates.

The records are arranged according to the Administrative Records Classification System. Records are filed under the following primary and secondary numbers:
102-20 : Administration - meetings - minutes
105-20 : Administration - organization - branch, region and district organization and responsibilities
125-20 : Legislation - British Columbia - B.C. Government legislation and regulations
155-08 : Invitations
160-20 : Association, club and society files
202-20 : Ministry committees
204-20 : Inter-ministerial committees
235-20 : Cooperation and liaison - federal - federal government departments, branches, and agencies
265-20 : Delegation of authority - authorizations/matrices
275-04 : Disaster planning
280-20 : Executive services - briefing notes
280-40 : Executive services - executive issues
350-20 : Legal issues
400-07 : Plans and programs - strategic planning
440-20 : General reports/statistics
1000-01 : Budgets - general
1300-01 : Personnel - general
1310-01 : Awards and honours - general

British Columbia. Ministry of Agriculture and Lands

LRMP financial records

  • GR-3887
  • Series
  • 2001-2008

This series contains financial records pertaining to land and resource planning programs and initiatives. The records cover business expense approvals, accounts payable invoices, budget allocations, journal and travel vouchers, copies of contracts, transfer payments, payroll reports and credit card statements. Some files are accompanied by correspondence to give context to the financial records.

British Columbia. Ministry of Agriculture and Lands

Women’s health and reproductive issues files

  • GR-3526
  • Series
  • 2001-2003

The series consists of reports, correspondence and memoranda dealing with the research, cure, and prevention of women’s diseases and conditions, including issues related to reproductive health. The records were created and received by the Women’s, Seniors’ and Community Services division of the Ministry of Community Service between 2001 and 2003. It is unclear whether all the records were created by the Women’s and Seniors’ Policy branch of the division, or whether they were created by other offices within the division. The series includes a draft framework for action regarding fetal alcohol spectrum disorder as well as records relating to a variety of reproduction issues.

The series is arranged numerically by file code and then alphabetically by file title.
The records are covered by ORCS 23120-20 and 23140-20 of schedule 117476 (Women’s Equality).

British Columbia. Women's, Seniors', and Community Services

Integrated Land Management Bureau executive issues

  • GR-3884
  • Series
  • 2001-2008

This series contains subject files from the Integrated Land Management Bureau (ILMB) of the Ministry of Agriculture and Lands and its predecessor bodies including the Ministry of Sustainable Resource Management. Classified under ARCS number 280-40: Executive issues, these records are a collection of information on issues being dealt with by the Bureau.

Most files pertain to First Nations groups as the date of the majority of the records coincide with a period in which the strategic land and resource management program was directed to complete outstanding LRMPs through negotiations with affected First Nations who had not participated, or who did not agree to support the LRMP table recommendations. The ILMB was an important agent in addressing land and resource issues with First Nations and facilitating First Nations decision-making and consultation capacities. Some files deal with broader issues such as mining, power projects and the Protected Areas Strategy (PAS). The records document which issues were being monitored and handled by the Bureau.
The files contain a variety of records on selected topics. Most records are arranged into files by First Nations group or by topic, however there are also general First Nations issue files. Types of records that can be found are correspondence, presentation slides, briefing notes, meetings, agreements, agenda, minutes, plans, guidelines, frameworks, workshop materials, and copies of project charters. The main topics that are covered in the records are land use on traditional First Nations territories and terms of consultations.

These records do not contain any records documenting actual consultations with First Nations in relation to land and resource use. For these records, please see GR-3697: LRMP First Nations consultation case files.

British Columbia. Ministry of Sustainable Resource Management

Forest Practices Board special reports

  • GR-4042
  • Series
  • 2001-2007

This series consists of special reporting case files created by the Forest Practices Board from 2001-2007. Special reports relate to the Forest Practices Board's overall duties or a particular case investigated by the Forest Practices Board. The Chair of the Forest Practices Board makes the decision to issue a special report if it is determined to be in the public interest or if an in-depth special investigation is not required. Special reports may focus on audits, compliance investigations, reviews and appeals, or other matters relating to forest practices.

The largest amount of material regards the creation of a report titled “A results based assessment of range practices under the Forest Practices Code in maintaining riparian values”. This related to a range riparian special project in Penticton, Kamloops, Cranbrook and Horsefly. The project assessed the effectiveness of range use planning in maintaining riparian and wildlife habitat using a field based assessment of ecological health in several areas to determine gaps and areas that could be better managed by the Forest Practices Code. It includes range, stream, lake and wetland assessment cards recorded in the field; cut block assessments; charts; photos; maps; correspondence; and copies of related range use plans.

Other reports relate to: water quality objectives; protection of domestic water under the Forest Practice Code; marbled murrelet habitat management; Kemess south mine powerline right of way; Caribou; non-timber forest products; road access management; forest health and wildfires; post fire hazard assessment; forest stewardship plans; and protecting karst in coastal BC.

Files may include copies of drafts of final reports as well as records used in the creation of reports. Record types include reports and studies, statistics, correspondence, reference material, photos, maps, meeting minutes and field notes.

The files are arranged numerically by case tracking number. These records are covered by ORCS number 97350-20 in the Forest Practices Board schedule (number 131791).

British Columbia. Forest Practices Board

Women’s education issues files

  • GR-3525
  • Series
  • 2001-2003

The series consists of reports, correspondence, and memoranda relating to training programs and the education of women and girls in British Columbia. The series consists of records relating to women’s participation in non-traditional trades, as well as gender-inclusive recruitment and training programs designed to overcome the traditional pattern of gender segregation in the workplace. The records were created and used by the Women’s, Seniors’ and Community Services division of the Ministry of Community Services between 2001 and 2003. It is unclear whether the records were created by a branch of the Division, such as the Women’s and Seniors’ Policy branch, or whether the records were created elsewhere within the division.

The series is arranged numerically by file code and then alphabetically by file title. The series is covered by ORCS 22000-20 and 22100-20 of schedule 117476 (Women’s Equality).

British Columbia. Women's, Seniors', and Community Services

Leadership Council meeting files

  • GR-3533
  • Series
  • 2001-2005

The series consists of packages of meeting agendas and minutes, agreements, presentations, memos and correspondence, briefing notes, and records of decision created between 2001 and 2005 by the Health Authorities division of the Ministry of Health Services. The Leadership Council consists of the Deputy Minister, senior ministry staff, and the Chief Executive Officers of the province’s six health authorities.

The series documents strategic planning for the delivery of quality health care, as well as actions required to address provincial health care priorities and improvements. The series consists of records that provide evidence of the performance of the health care system. The series also includes records documenting the involvement of the Leadership Council in the devolvement of Riverview Hospital.

The series is arranged in reverse chronological order by meeting date and is covered by ORCS secondary 25700-20 in the Health Authority Performance Management schedule (schedule 122352).

British Columbia. Health Authorities division

Contaminated Sites Branch records

  • GR-3883
  • Series
  • 2001-2010

This series contains records from the Crown Contaminated Sites Program. The Program was under the administration of different offices depending on the year. The records in this series originate from the Crown Contaminated Sites Branch of the Ministry of Agriculture and Lands and its predecessor in the Ministry of Sustainable Resource Management.

The series contains committee files, correspondence, briefing notes and executive issues files relating to the contamination of lands and their surrounding environment.

Committee files include various records of committees and subcommittees tasked with inquiring into and making recommendations to remediate contaminated areas. The records stem from the office of the Director of the Crown Contaminated Sites Program of the Ministry of Sustainable Resource Management.

The series contains briefing notes addressed to the Deputy Minister of the Ministry of Sustainable Resource Management on topics related to remediation of contaminated sites. Correspondence files cover the same topics and include correspondence between agencies, non-profits and the general public.

The series also includes a series of files related to the remediation project at the Britannia Mine Site. Filed under executive issues, the records relate to the clean-up of the mine and the resulting dispute with Copper Beach Estates. Types of records include mine safety inspection plans, proposed work plans and their evaluations, Memoranda of understanding and records related to cost-sharing of the clean-up, correspondence, infrastructure program application forms, investigations, tests and monitoring analyses, removal options, reports and selected minutes from the Britannia Steering Committee.

The records are arranged according to the Administrative Records Classification System (schedule 100001).

British Columbia. Ministry of Agriculture and Lands

Office of the Premier transition binders

  • GR-3895
  • Series
  • Jun. 2001

The series consists of seven binders of transition information created by the Office of Premier in June 2001. They were prepared for the Premier Designate, Gordon Campbell, by the office of Premier Ujjal Dosangjh. The records include a letter dated June 4, 2001 from Deputy Minister to the Premier Philip Halkett, to Deputy Minister to the Premier (Designate) Ken Dobell regarding organizational change and training required. The letter was accompanied by seven volumes of information on the following topics:
Advice to Premier Designate: includes sections on getting organized, machinery of government, governance issues and government decision making process.
Major issues: includes briefing notes from ministries on critical issues in progress.
Fiscal situation: includes sections on outline of BC economy, economic outlook, fiscal history and outlook, and annual budget and reporting cycle
Ministry profiles: Includes a brief profile of the active ministries, their major functions and associated legislation.
Crown Corporation and Government organization profiles: includes overview of Crown Corporations, budget process and governance framework as well as brief profiles of active Crown Corporations.
Implementation: Includes sections on Office of the Premier organization issues, benefits and severance and office space.
Contacts: Includes contact information for Government organizations, , local Government organizations, Ministry third party organizations and active Ministries.
The series also includes a complete copy of the volumes on CD-ROM.

The records give a unique and complete snapshot of the Government of British Columbia, as it was in June 2001.

British Columbia. Office of the Premier

Health Authorities committee files

  • GR-3974
  • Series
  • 2002-2007

This series consists of committee files from the Health Authorities Division and its precursor, the Performance Management and Improvement Division from 2002-2007, which included the following branches: Evaluation and Strategic Directions Branch, Health Authority Branch, Home and Community Care Branch, Mental Heath and Addictions Branch and Provincial Branch.

The committees in this series are high level province wide committees with representatives from the Ministry of Health, the Provincial Health Services Authority, the regional health authorities, academic institutions, and non-government health service and planning organizations. Ministry of Health representatives may include the deputy minister, assistant deputy ministers, and management level staff.

Many of the committees report to the BC Health Leadership Council, which is chaired by the Ministry of Health Deputy Minister. Most of the committees have a mandate that involves defining strategies and priorities in particular areas of the provincial health care system (e.g., surgical services, critical services, emergency services, eHealth).

Records include minutes, agendas, terms of reference, agreements, correspondence, survey, reports and other reference materials utilized in committee meetings.

Some committees in this series include:
Provincial Critical Services Committee;
Provincial Medical Services Committee;
Provincial Surgical Services Steering Committee;
Provincial Acute Care Committee;
Emergency Health Services Project;
Mental Health and Addictions Planning Council;
And the General Practice Services Committee (GPSC): a joint committee between government and the BC Medical Association to support and encourage family practice medicine in BC. Prevalent issues relate to chronic disease management, obstetrics and providing adequate income to general practitioners.

Other subjects include: Riverview development, electronic health records, waiting times, meetings with individual Health Authorities, conference records, and Health Authority performance reviews and site visits.

Records in this series are covered by Administrative Records Classification System (ARCS) number 200-20.

British Columbia. Health Authorities division

Forest Practices Board special investigation case files

  • GR-4010
  • Series
  • 2002-2011

This series consists of special investigation case files created by the Forest Practices Board from 2002-2011. Special investigations are initiated by the Forest Practices Board. The Board annually identifies issues of major public importance and of high significance for public confidence in the management of the province's public forests. Issues may relate to practices that have resulted in many complaints or for matters of larger public interest and concern. These issues may arise from prevailing environmental conditions such as major forest fires or insect infestations; from public concerns such as conserving endangered species or protecting community watersheds; or from technical issues such as the management of roads and bridges or riparian areas. The records document matters of significant public interest that may not be addressed through another complaint investigation or an audit.

Investigations may involve field investigations, research, and liaison with relevant Forest Districts and other stakeholders. Many records in this series are likely copies of records created by Ministry of Forests officials which were collected during the course of the investigation.

Investigations may relate to a specific area, or issues that are more widespread throughout the province. Subjects of special investigation include: free growing, biodiversity, terrain stability and landslides, post fire site rehabilitation, Forest Service Road (FSR) maintenance, compliance with section 86 of the Forest Planning and Practices Regulation, soil conservation, high retention harvesting, fish passage at stream crossings, Oil and Gas Commission ALR Agreement Audit, fire hazard assessment and abatement, compliance inspections and management data, species at risk on the Sunshine Coast, establishment of conservation areas for old growth and wildlife habitat in the Squamish and Chilliwack Forest Districts, effect of range practices on grasslands, and Little Lamb Creek.

Record types Include reports, statistics, correspondence, photographs, maps, plans, press releases, reference and research materials related to the creation of reports, briefing notes, and terms of reference outlining the scope of the investigation.

Files are arranged by subject. These records are covered by ORCS number 97325-20 in the Forest Practices Board schedule (number 131791).

British Columbia. Forest Practices Board

Environmental fund project reports

  • GR-4012
  • Series
  • 2002 - 2009

The series consists of reports documenting oil and gas development research and studies funded primarily through the Science and Community Environmental Knowledge (SCEK) fund. The fund financially supported and facilitated research, technological innovations, and demonstrations of findings on environmental issues relating to oil and gas exploration and development in BC . The final project reports were created by the Oil and Gas Commission under the Oil and Gas Commission Act (SBC 1998, c. 39), the Petroleum and Natural Gas Act (RSBC 1996, c. 361), the Pipeline Act (RSBC 1996, c. 364), the Forest Act (RSBC 1996, c. 157, s. 51) and the Waste Management Act (RSBC 1996, c. 482) between 2002 and 2009.
The records are arranged by year and internal project number. They include correspondence, reports, and maps. In the 2005 version of the Oil and Gas Regulation ORCS (schedule 163507), the final reports are classified as environmental fund projects – pending/approved (21300-20). In the 2019 Oil and Gas Regulation ORCS, this classification was closed because the funding program was replaced by an independent society external to the Oil and Gas Commission.

British Columbia. Oil and Gas Commission

Records of the Deputy Minister, Environmental Assessment Office

  • GR-3826
  • Series
  • 2002-2005

The series contains records originating from the office of Joan Hesketh, Deputy Minister and Executive Director of the Environmental Assessment Office, Ministry of Sustainable Resource Management. Many of the records appear to have been accumulated for reference purposes with only a portion of the records actually being created by Ms. Hesketh.
Within the series are the Deputy Minister’s calendar and house books, as well as a day book in which the DM files their correspondence relating to new appointments and general issues. The series also contains the day books of the Minister of Sustainable Resource Management, Hon. George Abbott, the Minister of Water, Land and Air Protection, Hon. Bill Barisoff, and the Minister of State for Resort Development, Hon. Sandy Santori. It appears that these day books were kept by the Environmental Assessment Office as the correspondence and reports within them relate to various projects that were being assessed by the EAO. This includes projects like the Jumbo Glacier Resort near Invermere, B.C.
Other records found in this series are minutes, draft reports, workshop documents and guides from the Environmental Assessment Advisory Committee, federal agreements, as well as general briefing notes on projects requiring the approval of the Environmental Assessment Office.
The records are classified under the Administrative Records Classification System (Schedule 100001) and cover the following primary and secondary numbers:

100-30: Appointment books, calendars, diaries
148-25: Approved federal agreements
200-20: General committees
280-01: General [briefing notes]
355-04: House briefing notes

British Columbia. Ministry of Sustainable Resource Management

First Nations land use planning agreements

  • GR-3881
  • Series
  • 2002-2006

This series contains various types of final agreements between the Province of British Columbia and First Nations related to land-use planning. The records come from the Integrated Land Management Bureau (Strategic Initiatives). Types of agreements include general protocol agreements, contribution agreement letters, strategic land use agreements, land use planning agreements and agreements-in-principle, and operational land use planning memoranda of understanding.

Agreements concern the two parties’ cooperation in identifying an overall approach for government-to-government discussions to finalize land use planning and implementation and to enhance First Nations participation in the economy.

Each file is titled with name of the First Nations group involved in the agreement, except in cases where many groups have signed collectively as was the case with the Coastal First Nations joint agreement and the KNT First Nations.
Coastal First Nations include Haida Gwaii, Gitga’at, Haisla, Heiltsuk, Kitasoo/Xaixais, Metlakatla, Wuikinuxv.
KNT First Nations include Mamalilikulla-Qwe’Qua’Sot’Em, ‘Namgis, Tlowitsis, Da’naxda’xw Awaetlatla, Gwa’sala-‘Nakwaxda’xw, We Wai Kai, We Wai Kum, Kwiakah, Quatsino, Kwakiutl, Comox, Tlatlasikwala.

Some files also have copies of correspondence and decision notes signed by the minister to approve or ratify agreements.

British Columbia. Ministry of Agriculture and Lands

BC Capacity Initiative Council records

  • GR-3553
  • Series
  • 2002, 2006

The series consists of committee records created by the BC Capacity Initiative (BCCI) Council in 2002 and 2006. The BCCI is a federal government initiative that is funded by Indigenous and Northern Affairs Canada. The objective of the BCCI is to support First Nations in their preparation for comprehensive land claim negotiations by enhancing their capabilities to negotiate, implement, or manage land and resource components of future aboriginal title settlement agreements. Funding is available to all BC First Nations with an unresolved land claim, which includes First Nations within and outside of the BC Treaty Commission process. Project sectors eligible for funding are: community vision/strategic plan; cultural heritage; fisheries/aquaculture resources; forestry resources; integrated land and resources; land and resources governance; and land and resources professional development.

The records consist primarily of proposal evaluation summaries of funding applications for the purposes of review by the BCCI council at an annual meeting. Each proposal evaluation summary consists of a project summary of the application and the reviewer’s evaluation. Additionally, each volume contains statistics on the total applicants, including the geographical distribution of applicants, applicants by project sector, and comparative historical data. Because funding reviews are conducted at an annual council meeting, the meeting agenda is also included.

The records are contained in two volumes (volume 7 and volume 13) and date from 2002 and 2006 respectively. Indices are available in each file by applicant name and reference file number, as well as by page order.

Volume 7 (2002) contains summaries of 130 proposals for review for 2002-2003 as well as a listing of ineligible applications. The council meeting was held on April 8 and 9, 2002.

Volume 13 (2006) contains summaries of 117 proposals (with an additional 18 that were not eligible) for review for 2006-2007. The council meeting was held on February 9 and 10, 2006. Volume 13 also contains digital copies of some of these records on a compact disc. The digital records available on this disc are: Index by applicant names; Index by file no.; Executive summaries of 2006-2007 BC Capacity Initiative Regional Proposals (by applicant names); and Executive summaries of 2006-2007 BC Capacity Initiative Single Proposals (by applicant names). The disc is stored in 002383-0001 File 2 with the textual records.

The records correspond to Administrative Records Classification System 200-20: committee files.

British Columbia. Ministry of Aboriginal Relations and Reconciliation

Oil and Gas Commission dispute resolution records

  • GR-4013
  • Series
  • 2002 - 2010

The series documents the Oil and Gas Commission’s role in resolving oil and gas development issues and disputes between affected parties such as Indigenous groups, landowners or other energy companies. The purpose of dispute resolution is to explore and understand each other’s interests and develop acceptable solutions together. If the commission is unable to resolve the dispute, it must encourage the use of consensual alternative dispute resolution. Under the Oil and Gas Commission Act (SBC 1998, c. 39, s. 8), the commission may authorize one or more individuals to facilitate settlement, and make recommendations that must be considered by the commission before deciding the disputed matter. Under section 9 of the aforementioned Act, the advisory committee to the Oil and Gas Commission may request that the commission reconsider any original decision made on oil and gas development. The commission may grant or refuse this request for reconsideration. The records of the advisory committee provide evidence of the deliberations and advice of citizens to the Oil and Gas Commission. The series includes background documentation, decisions, recommendations, and related correspondence from the advisory committee concerning requests for reconsideration. The records of the Oil and Gas Commission were created between 2002 to 2010 in BC.

The records are arranged chronologically by year or meeting date. They include minutes, reports, briefing notes, recommendations, and decisions. The records are classified as either requests for reconsideration (20400-40) or Oil and Gas Commission advisory committee files (20400-25) under the Oil and Gas Regulation ORCS (schedule 163507), 2005. The 2019 amendment to the Oil and Gas Regulation ORCS removed these classifications because the commission stopped using the Alternative Dispute Resolution (ADR) framework in 2010 when the Oil and Gas Activities Act (SBC 2008, c. 36) came into effect, and dispute facilitation was no longer regulated.

British Columbia. Oil and Gas Commission

Executive correspondence referral replies

  • GR-3603
  • Series
  • 2003-2006

The series consists of correspondence referrals created and received by the Cultural Services branch between 2003 and 2006. The correspondence was sent by members of the public to Ministers, Deputy Ministers and Assistant Deputy Ministers regarding a variety of cultural subjects. Many of the letters include requests for grant funding for specific associations and projects. Correspondence in the series includes a tracking slip from the Ministry. This slip indicates to whom the letter was forwarded and what action was ultimately taken.

Records in the series are arranged in chronological order by date received. They are covered by ARCS 280-20 and 280-30.

British Columbia. Cultural Services Branch

Freedom of Information requests : human blood and tissue files

  • GR-3511
  • Series
  • 2003

The series consists of files collected by the Ministry of Health Services to fulfill Freedom of Information requests in 2003. The records were pulled from numerous accessions held in a variety of offices across the province. Although the files were compiled in 2003, they often include copies of records that were originally created in the 1980s and 1990s. The records address several issues pertaining to human blood, tissue and cell collection, including leukemia and bone marrow treatments, budgetary and financial issues, and organ transplants in infants. The series consists of reports, correspondence, internal memos, and meeting minutes and agendas.

The records are covered by ORCS 25600-20 of the Health Authority Performance Management schedule (schedule 122352) and are arranged according to subject.

British Columbia. Ministry of Health Services (2001-2005)

Agricultural Land Commission correspondence referral replies

  • GR-3799
  • Series
  • 2003-2008

The series consists of correspondence referrals received by the Agricultural Land Commission from the Ministry of Sustainable Resource. The records cover the period 2003 to 2005 and include a handful of referrals from the time the commission began reporting to the Ministry of Agriculture and Lands in 2005.

The referrals usually include copies of letters sent to the Minister which were forwarded to the Agricultural Land Commission for reply or for informational purposes only. These include replies on which the Commission was copied (CC’ed). There are also drafts written by the Commission that were to be forwarded to the Minister for signing.
The topics covered in these letters are wide-ranging but are mainly about re-zoning questions or concerns from the public regarding projects on or near agricultural lands.

The records in the series are arranged in chronological order by date received. They are covered by ARCS 280-30.

British Columbia. Provincial Agricultural Land Commission

Committee files of the British Columbia Olympic Games Secretariat

  • GR-3663
  • Series
  • 2003-2010

The series consists of meeting minutes, budgeting records, work authorization, memoranda, correspondence, notes, draft design plans, and draft agreements dating from 2003 to 2010 in the lead-up to, and wrap-up from, the 2010 Vancouver Olympic Games. The records were created by the BC Olympic Games Secretariat in its role as co-chair of the Vancouver Organizing Committee for the 2010 Olympic Games (VANOC)’s Finance Committee. The series consists of meeting records from the Finance Committee, the Audit Committee, the Health Sector Advisory Committee and the Board of Directors. Some of the records in the series were originally created by VANOC and passed into the custody of the BC Games Secretariat. Records in the series provide evidence of the relationship between provincial agencies and the International and Canadian Olympic Committees, as well as the relationships between the Secretariat and other government bodies. The records also provide evidence of all aspects of Olympic Games preparation, including discussions regarding venues, transit allowances, advertising, media rights, branding, hiring of volunteers and employees, plans for the ceremonial ‘hand off’ at the Torino Closing Ceremonies and meetings with Jacques Rogge, president of the IOC.

The records are arranged by Committee type and meeting date. Records appear to have been originally bound in Cerlox, but these were removed prior to the records’ transferal to the BC Archives. The records are covered by ARCS 200-20 (Committee files).

British Columbia Olympic Games Secretariat

Advertising projects

  • GR-4193
  • Series
  • 2003-2010

The series consists of the advertising project files of the Public Affairs Bureau (PAB) created between 2003-2010 in British Columbia. The records document project files related to the preparation of government advertisements in multiple formats such as for television, magazines, and radio. Some of the advertisements were developed in-house but PAB often contracted private advertising agencies for larger advertising initiatives. The records cover advertising projects that document the announcement and marketing of programs that had considerable impact on the province or showed innovative approaches to advertising such as forest fire prevention, the mountain pine beetle epidemic, and the Vancouver 2010 Olympic and Paralympic games. PAB moved between the following ministries: Office of the Premier and Cabinet, 2001-2004; Ministry of Finance, 2004-2009; and Ministry of Citizen’s Services, 2009-2011.

The records are arranged by project. They include media inquiries, videos of advertisements, source material, promotional items, copies of model releases, copies of APOs (ad placement orders), layouts of print ads, and final copy. The records are classified as secondary 23040-30 advertising projects under the Government Communications ORCS (schedule 881035).

British Columbia. Office of the Premier

Land and Water British Columbia Inc. correspondence

  • GR-3821
  • Series
  • 2003-2005

The series contains the executive correspondence, including briefing notes, of Land and Water British Columbia Inc. (LWBC). LWBC was a Crown Corporation reporting to the Ministry of Sustainable Resource Management starting in 2002 when the previous British Columbia Assets and Land Corporation was renamed. In 2005, the functions and responsibilities of Land and Water British Columbia Inc. were transferred to the Ministry of Agriculture and Lands. As per the records in this series, the new Ministry continued to refer to the office responsible as LWBC during and for a time after the transition process.
Land and Water British Columbia were responsible for managing Crown land leases, tenure applications, grants and sales related to land owned by the Provincial Government. They also managed water resources, including water licenses and allocations. As such, the records in this series mainly deal with questions from developers, local governments, etc. regarding the process of their applications, the possibility to buy leased land, proposals for development, meeting requests or other related issues. There are also briefing notes and correspondence between the Corporation/BC Government and First Nations groups regarding the consultation process in relation to their land title rights.

British Columbia. Ministry of Agriculture and Lands

Species at Risk Co-ordination Office records

  • GR-3878
  • Series
  • 2004-2005

This series contains miscellaneous records from the Species at Risk Co-ordination Office (SARCO), part of the larger Integrated Land Management Bureau responsible for coordinating changes to land and resource use management plans. SARCO worked with government to protect endangered species and ecosystems at risk. They were involved in determining which species were at rick and making recommendations based on science as to what could be done to help protect and recover population numbers.

Currently this series contain files related to Mountain Caribou. Presently there are only committee files and publication files.

Within the series are records from the Cariboo-Chilcotin regional resource committee which contain general wildlife measures and recommendations for the Cariboo-Chilcotin land use plan. There are also records from the Mountain Caribou Science Team meetings which include information on business expenses, meeting agendas and correspondence.
The publication files in this series relate to news releases, such as the Forest Practices Board’s Mountain Caribou report and related responses. These files contain correspondence with feedback from members, as well as official news releases and new clippings.

British Columbia. Ministry of Agriculture and Lands

Agriculture policy committee meeting files

  • GR-3894
  • Series
  • 2004-2007

This series contains records relating to policy and legislation development, specifically the development of a National Food Policy Framework and the Next Generation of Agriculture and Agri-food Policy. The committees were made up of representatives from the federal government and officials from each province and territory. Meetings are typically divided between Ministers, Deputy Ministers and Assistant Deputy Ministers. There are also a number of meeting files from various working groups on specific topics on the agriculture sector meant to inform policy. The folders are arranged into folders by meeting date.

Types of records that can be found in this series include meeting agendas and supplementary documents such as presentation copies, proposals, backgrounders, correspondence and reports. Specific topics that the series covers includes discussions on food policy as it relates to science, innovation, renewal, business risk management, globalization, safety, quality and the economy.

British Columbia. Ministry of Agriculture and Lands

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