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Administrative files

  • GR-2918
  • Series
  • 1951-1974

Files of the Departmental Comptroller relating to the Children's Aid Society of Vancouver, the Catholic Children's Aid Society of Vancouver and the Children's Aid Society of Victoria including annual budgets, financial statements and reports and correspondence with the Societies.

British Columbia. Dept. of Human Resources. Departmental Comptroller

Administrative record books

  • GR-2118
  • Series
  • 1890-1912

Administrative record books kept by the Official Administrator, Mr. McAloney (to 1908) and Frederick L. Leighton (after 1908). Volume 1 begins as a Nanaimo City Police record book and has the pages prior to July 1908 glued together at the top.

British Columbia. Official Administrator (Nanaimo)

Administrative records

  • GR-2569
  • Series
  • 1890-1947

The Provincial Secretary was responsible for the administration of grants to public hospitals, and later regulation of the the hospitals, until the Hospital Insurance Service was established as the third branch of the Department of Health and Welfare in 1948. At that time the regulation of hospitals became the responsibility of the Hospital Insurance Service Branch. This collection is comprised of 6 series of records relating to the administration of the public hospitals of B.C.: files for individual public hospitals relating to special grants (1915-1947), annual reports of the public hospitals (1921-1933), correspondence of the Provincial Secretary and the Deputy Provincial Secretary with the public hospitals (1921-1933), a card series detailing monthly grants to the individual hospitals (1923-1941), a card series entitled "Liquor profits to hospitals" (1922-1929) and a card series detailing grants to orphanages and other charitable institutions and organizations (1890-1934). The series are not all complete. While there are annual reports of the hospitals for the years 1921-1937, the only complete sets are for 1921, 1923-1925, 1934 and 1936. Boxes 1-11 : Files re: special grants to individual hospitals (may contain blueprints, photos, reports, correspondence, etc.) 1915-1947 Boxes 12-15 : Annual reports of hospitals 1921-1937 Boxes 16-19 : Correspondence of the Provincial Secretary and Deputy Provincial Secretary re: hospital funding 1921-1933 Boxes 20-22 : 3 card sets detailing funding to hospitals and other charitable institutions 1890-1941

British Columbia. Dept. of the Provincial Secretary

Administrative records

  • GR-0890
  • Series
  • 1927-1953

This series consists of records of the Garibaldi Park Board. Records include a cash book, 1927-1953; account book, 1948-1951; journal and accounts payable, 1952-1953; and bank book, 1953.

Garibaldi Park Board

Administrative records

  • GR-1340
  • Series
  • 1978-1980

This series contains materials prepared to inform staff of changes during the process of the Ministry of Forests' reorganization. File 1 contains a 1978 background paper prepared by the Internal Reorganization Working Committee for distribution to Regional Managers and Divisional (Branch) Directors, on the role and responsibilities of the various parts of the new organization. File 2 contains "Update", a series of staff bulletins issued in 1979-1980 in order to inform staff of the progress of the reorganization process.

British Columbia. Ministry of Forests (1976-1986)

Administrative records

  • GR-0974
  • Series
  • 1917-1962

This series consists of assorted records from the Forest Service Engineering Division. Records include a reference file on pumps 1917-1927, and Supervision files on motor-cars, launches and general mechanical equipment, 1917-1962. Technical information on wind powered generators and wood-gas producer motor vehicle engines.

British Columbia. Forest Service. Engineering Services Division

Administrative records

  • GR-3830
  • Series
  • 1984-2009

The series contains miscellaneous administrative records from the Ministry of Environment (2005) and its predecessors.
The records document the history, mission and strategic priorities of the ministry and its branches as well as its organizational structures over the years. This includes the reorganization of the Planning and Assessment Branch. Furthermore, as part of a submission to the Enquiry B.C referral service, the records also contain presentations introducing the work of the ministry.

Some of the records in this series pertain to committees or ministerial meetings that deal directly with some sort of aspect of administration. For example, the Integrated Management Committee files located in this series show how the committee was formed and lay out its administrative organization. These records are classified under ARCS 102-20 Administration - Ministry meetings.

Other records in the series include those detailing the meetings between program and regional directors for all programs supported by the Ministry of Environment. These records include agenda items, minutes, summaries of goals and objectives and a review of activities.

The series also contains a Policy Log that assembles a list of memos relating to new policies put in place across the ministry and its branches. A collection of communications plans relates to how the ministry informed staff, the public and special interests groups about the new Bill 50 (Freedom of Information and Protection of Privacy Act). The records include memos from FOI coordinators as well as correspondence and information kits meant to summarize changes to information requests.

The series include three 'transition resources books' which were created for directors in charge of announcing the new divisional and branch/regional structure phases to their employees. This restructuring was announced by the ministry in 1996. The briefing books include updated organizational charts, functions, logistics and action plans, employee letter templates, employee lists and minutes from conference calls with the Deputy Minister and meetings with the Senior Management Committee. Several more organizational charts, histories and agreements are included that focus on the transfer of functions of the Ministry of Environment, Lands and Parks (MELP) to either the Ministry of Water, Land and Air Protection, the Ministry of Sustainable Resource Management and the Ministry of Fisheries. As the Resource Inventory Branch and Aquatic Information Branch were transferred from MELP to the Ministry of Sustainable Resource Management, several early documents pertaining to the management of Pacific salmon are included in this series which includes working group files, stock assessments, and discussion papers. This also includes some legal files related to First Nations fishing rights.

A few administrative records stemming from the Environmental Protection Office are also included in this series. Files classified under ARCS 747 - Firearms includes a list of requests to authorize ministry employees to carry and use firearms as part of their work. These requests include the name of the employee, the purposes of their firearm (e.g. personal safety while working in bear country, collection of wildlife specimens, destroy injured wildlife, wilderness survival, scare wildlife, immobilization), description of the firearm (e.g. make/model), authorization signatures and on occasions, a short description written by the application regarding their experience and training in handling firearms. The applications are accompanied by the written policy on firearms.

Additionally, there are Ombudsman investigations files dealing with a dispute for fines issued under the Waste Management Act.

British Columbia. Ministry of Environment, Lands and Parks

Administrative records

  • GR-1207
  • Series
  • 1900-1902

This series contains an application for a mill site on the Upper Kootenay River by L.A. Campbell of Rossland, filed under the provisions of the Mineral Act. It includes a plan of the site and example of cloth poster.

British Columbia. Dept. of Lands and Works

Administrative records

  • GR-2866
  • Series
  • 1930-1985

The series consists of miscellaneous administrative records created by the Tranquille Sanatorium between 1930 and 1984.

The records include certificates of accreditation; historical essays and notes regarding the history of the institution; pamphlets produced for staff orientation and visitors; photocopied news clippings regarding the closure of Tranquille and a small amount of minutes and correspondence of the Medical Superintendent ca. 1969. The series also includes a file from 1930-1941 regarding the water licence, rail crossing and property leases; scrapbooks, which have been microfilmed; 48 b&w photographs showing Kamp Kiwanis and 14 colour slides which document a 1969 presentation of art ceremony at the institution.


Administrative records

  • GR-2668
  • Series
  • 1954-1980

This unit consists of cards relating to closed licensed child care facilities, day care facilities 1967-1980 and summer camps 1954-1974. The facilities were licensed under the Welfare Institutions Licensing Act of 1938 until 1969 when it was replaced by the Community Care Facilities Licensing Act.

British Columbia. Dept. of Health Services and Hospital Insurance

Administrative records

  • GR-3565
  • Series
  • 1992 - 1996

The series consists of administrative records, dating from 1992 to 1996, which document the functions and activities of the Commission on Resources and Environment (CORE). The records document British Columbia’s province-wide strategy for land use and related resource and environmental management. The records reflect CORE’s goal to develop land use plans on a regional and community basis, create protected areas, and develop dispute resolution mechanisms.

The series includes Treasury Board submissions, business plans, cabinet submissions, program and project evaluation files, CORE annual reports, regional land use plan summary reports, drafts of acts and orders-in-council drafts. It also consists of records relating to the Comptroller General, cabinet committees, the Commissioner on Resources and Environment Act, records regarding CORE staff meetings, and an organizational chart.

British Columbia. Commission on Resources and Environment

Administrative records of the Labour Relations Board

  • GR-1086
  • Series
  • 1937-1960

This series includes correspondence, reports, briefs, memoranda, etc., primarily relative to the establishment and operations of the Labour Relations Board (British Columbia). The Board was established under the Industrial Conciliation and Arbitration Act, SBC, 1947, Ch. 44. The collection contains some minister's files, LRB(BC) regulations, materials regarding formation and appointment of conciliation boards, and files regarding amendments to the ICA Act (repealed 1954). Its section on office administration during the establishment period will be of interest to researchers studying the structure of British Columbia government offices. This collection can be used in conjunction with GR-1087.

Labour Relations Board of British Columbia

Administrative records of the Labour Relations Board

  • GR-1087
  • Series
  • 1948-1952

This series includes correspondence, reports, briefs, memoranda, etc. relative to activities of members of the Labour Relations Board (British Columbia), 1948 - 1952. It is comprised primarily of notes and correspondence among themselves by Board members. This collection can be used in conjunction with GR-1086.

Labour Relations Board of British Columbia

Administrative records of the Ministry of Sustainable Resource Management

  • GR-3818
  • Series
  • 1992-2007

The series consists of administrative records concerning land and resource use planning activities related to legislation, agreements, committees, reports and programs. The majority of the records come from the Ministry of Sustainable Resource Management, however some files originate from its successor body the Integrated Land Management Bureau, part of the Ministry of Agriculture and Lands. Some records may also originate from the Land Use Coordination Office.

A portion of the records deal with legislation. These records include files related to Ministry meetings on legislation, legislative programs, projects and the deregulation of statutes as recommended by the Ministry of Sustainable Resource Management, These records include proposals and numerous Requests for Legislation (RFLs), as well as status reports on the progress of bills, records of changes and a legislative calendar. Deregulation records include ministerial orders. Other orders cover the appointment of new members on advisory boards, commissions and councils (including First Nations). The records also include position statements on issues submitted by other ministries.

Report files include presentations related to land use planning and implementation, including public review drafts for general reference purposes, and trust reports such as that of the Coast Sustainability Trust.

Other records relate to conferences and committee work done by the Ministry. This includes work with the Mining Association of British Columbia, the Union of BC Municipalities, and Land and Water BC. There are also several records from committees working with or for the Fraser Basin Council Board, the Georgia Basin Ecosystem Initiative, BC Indicator’s Networking Group, and BC Rural Team. It also includes ministerial meetings and liaisons with federal agencies.

Records are mainly summary reports, agendas, summaries of decisions and actions, progress reports, minutes, schedules, information notes, speaking notes and copies of correspondence. Belonging to this series is a number of records of informational value that were physically arranged beside or near the committee files. These concern agreements such as those with Environment Canada to develop public reports and work, and with the United States to work together on the Puget Sound/Georgia Basin International Task Force, treasury board submission guidelines and the transfer of records related to commercial back country recreation from the custody of Ministry of Sustainable Resource Management to the Ministry of Small Business and Economic Development. There are also files on conferences, seminars, and symposia, again mostly related to the work of the committees. These include First Nations engagement workshops, Corporate Sustainability conference, Living Lakes conference, Fraser Basin State of the Basin conference, Georgia Basin-Puget Sound research conference, Governance for Sustainability conference, and Union of BC Municipalities conference. These files include invitations, correspondence, terms of reference, briefs, updates, event programs, organizers and sponsors, backgrounders, participants, facilitator notes, and workshop guidelines. The series also includes a limited amount of Grant files, however many grant forms are also included in committee or conference files.

The records are arranged according to ARCS schedule 100001 and cover several primary numbers under the Administrative Records Classification System (ARCS) under the primary numbers for Administration (102), Legislation (135), Agreements (146, 150), Committees (204), Conferences, seminars symposia (220), Cooperation and Liaison (235), Information services (324), Plans and programs (400), Records management (423), General reports/statistics (440) and Treasury board submissions (1250).

British Columbia. Ministry of Sustainable Resource Management

Administrative records relating to Forest Protection Plans

  • GR-0992
  • Series
  • 1929

This series consists of Forest Protection Plans, 1929, by S.E. Marling (288 pp.). Includes information on ranger stations, buildings, boats, equipment, fire lookouts, organization, trails, forest cover, causes of fires, and list of settlers with telephones.

British Columbia. Kamloops Forest District (1913-1978)

Administrative records relating to Government House

  • GR-1051
  • Series
  • 1876-1906

This series contains records relating to Government House. Inventories of household goods, furniture, and effects, 1881-1882, 1899-1900, 1903; lists of goods damaged in the Government House fire, May 18, 1899; one letter regarding Government House fire insurance, July 7, 1899; Government House Insurance Policies, 1876-1906.

British Columbia. Dept. of Lands and Works

Admiralty fonds

  • PR-2125
  • Fonds
  • 1788-1903

Fonds consists of records of the Admiralty in carrying out its activities. Records relate to the area of the West Coast of Canada and include reports and dispatches from the Pacific Station at Esquimalt (1848-1898). Fonds also includes microfilm copies of correspondence and reports of the Pacific Station, and logs of ships that explored the Pacific Northwest between 1788 and 1795.

Great Britain. Admiralty

Admissions case files

  • GR-2733
  • Series
  • 1898, 1903-1938

Case files for children admitted to the Alexandra Non Sectarian Orphanage and Children's Home in Vancouver.

British Columbia. Dept. of the Provincial Secretary

Adult community case files

  • GR-2972
  • Series
  • 1964-1972

A sample of adult community case files. These are case files opened by a probation officer for adult offenders who are completing their sentences or dispositions in the community. The file documents diversion, parole and probation (6 files).

British Columbia. Corrections Branch. Probation and Family Court Services (Merritt)

Adult community case files

  • GR-2977
  • Series
  • 1967-1972

A sample of adult community case files. These are case files opened by a probation officer for adult offenders who are completing their sentences or dispositions in the community. The file documents diversion, parole and probation. (13 files).

British Columbia. Corrections Branch. Probation and Family Court Services (Smithers)

Adult community case files

  • GR-2978
  • Series
  • 1965-1972

A sample of adult community case files. These are case files opened by a probation officer for adult offenders who are completing their sentences or dispositions in the community. The file documents diversion, parole and probation. (11 files).

British Columbia. Corrections Branch. Probation and Family Court Services (Prince Rupert)

Adult community files (sample)

  • GR-2974
  • Series
  • 1960-1972

A sample of adult community case files. These are case files opened by a probation officer for adult offenders who are completing their sentences or dispositions in the community. The file documents diversion, parole and probation. (51 files).

British Columbia. Corrections Branch. Probation and Family Court Services (Cranbrook)

Adult Services Program annual reports

  • GR-3562
  • Series
  • 1998-2004

The series consists of annual reports created by different branches of the Adult Services Program. between 1998 to 2004. These programs include: Technology and Services Support Program : Assistance Program for Students with Disabilities; Technology and Services Support Program : Canada Study Grant; Creating Access to Educational Employment Opportunities; and Program for Institutional Loads of Adaptive Technology. These programs serve post-secondary education students with disabilities who can benefit from special technology support services.

These records correspond to ARCS 440-20.

British Columbia. Ministry of Advanced Education (2001-2008)

Advertising projects

  • GR-4193
  • Series
  • 2003-2010

The series consists of the advertising project files of the Public Affairs Bureau (PAB) created between 2003-2010 in British Columbia. The records document project files related to the preparation of government advertisements in multiple formats such as for television, magazines, and radio. Some of the advertisements were developed in-house but PAB often contracted private advertising agencies for larger advertising initiatives. The records cover advertising projects that document the announcement and marketing of programs that had considerable impact on the province or showed innovative approaches to advertising such as forest fire prevention, the mountain pine beetle epidemic, and the Vancouver 2010 Olympic and Paralympic games. PAB moved between the following ministries: Office of the Premier and Cabinet, 2001-2004; Ministry of Finance, 2004-2009; and Ministry of Citizen’s Services, 2009-2011.

The records are arranged by project. They include media inquiries, videos of advertisements, source material, promotional items, copies of model releases, copies of APOs (ad placement orders), layouts of print ads, and final copy. The records are classified as secondary 23040-30 advertising projects under the Government Communications ORCS (schedule 881035).

British Columbia. Office of the Premier

Advisory Council, Provincial Civilian Protection Committee records

  • GR-0268
  • Series
  • 1942-1946

The series consists of the general office records of the Advisory Council, Provincial Civilian Protection Committee, created between 1942 and 1946. The records consist of general subject files kept by Chairman W.C. Mainwaring, and include correspondence; sub-committee files; circulars; regulations and vouchers showing grants to various communities in British Columbia, all regarding civilian protection from air raids and other wartime dangers.

British Columbia. Dept. of the Attorney-General. Advisory Council. Provincial Civilian Protection Committee

A.F. Graves fonds

  • PR-1525
  • Fonds
  • 1867-1872

The fonds consists of Graves' logbook.

Graves, A.F.

A.G. Harvey fonds

  • PR-0867
  • Fonds
  • 1906-1950

The fonds consists of notes and correspondence pertaining to Athelstan George Harvey's career as Reeve of Point Grey and as a Vancouver City Alderman, including draft bills, reports, clippings, manuscripts, notes, map, correspondence and photographs. It also includes his British Columbia place name research and files.

Harvey, Athelstan George

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