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Liquor control and licensing illegal activities case files

  • GR-4047
  • Series
  • 1981 - 2010

The series consists of illegal activities case files created by the Liquor Control and Licensing branch, Ministry of Public Safety and Solicitor General. The records document the investigation of illegal activities in the distribution and sale of alcohol in the Province. Records relate to conducting enforcement investigations and inquiries into illegal activities taking place in a licensed premises or by manufacturers or their agents, pertaining to the illegal manufacture, sale, purchase or smuggling of illicit liquor in the province. Enforcement actions (e.g., liquor seizures) may be carried out by the Branch or other law enforcement agencies on behalf of the Branch in accordance with the Liquor Control and Licensing Act (RSBC 1996, c. 267) and Regulations (BC Reg. 244/2002), the Judicial Review Procedure Act (RSBC 1996, c.242), and subsequent legislation governing the operational responsibilities and functions of the creating agency.
Illicit liquor includes liquor that has been smuggled from other provinces, the United States or other international locations; liquor that has not been purchased, sold or kept in compliance with the Liquor Control and Licensing Act and Regulations as well as the terms and conditions of the licence; adulterated or watered down liquor; sale of personal use or illegally manufactured liquor including sale of U-brew, U-vin products, home distilled or home fermented liquor; and use of medicinal, confectionary, culinary, or other concoctions containing alcohol but not intended for consumption (e.g., Chinese cooking wines, mouthwashes and aftershave lotions).

A few of the records document the research and evaluation of current issues that affect the sale or production of liquor products such as rural agency stores, unlicensed motor vessels, fishing lodges and aboriginal affairs. Records may also contain information pertaining to alcohol-related incidents of special significance or importance to liquor control and licensing (e.g., death as a result of alcohol consumption) which may have influence over policy. Additionally, a few files relate to licensed manufacturers of beer, wine and spirits pursuant to the Liquor Control and Licensing Act (RSBC 1996, c.267, ss. 12, 15, 55, 56, 57 and 58). Manufacturers must be licensed to produce distilled spirits, wine, beer or cider. The records were created between 1981 and 2010 in British Columbia.

The records are arranged by the name of the establishment under investigation for illegal activities. They include correspondence, memoranda, reports, news clippings and legal documents, copies of coroner’s inquiries and coroner’s reports, policy reviews, research materials, licences, applications, renewal forms, and reports. The records are classified as illegal activities case files (71800-20) under the Liquor Control and Licensing ORCS (schedule 111801), published in 2006. Some records are classified as issues and topics of interest (70100-20) and policy and procedures files (73400-00).

British Columbia. Ministry of Public Safety and Solicitor General

Advertising projects

  • GR-4193
  • Series
  • 2003-2010

The series consists of the advertising project files of the Public Affairs Bureau (PAB) created between 2003-2010 in British Columbia. The records document project files related to the preparation of government advertisements in multiple formats such as for television, magazines, and radio. Some of the advertisements were developed in-house but PAB often contracted private advertising agencies for larger advertising initiatives. The records cover advertising projects that document the announcement and marketing of programs that had considerable impact on the province or showed innovative approaches to advertising such as forest fire prevention, the mountain pine beetle epidemic, and the Vancouver 2010 Olympic and Paralympic games. PAB moved between the following ministries: Office of the Premier and Cabinet, 2001-2004; Ministry of Finance, 2004-2009; and Ministry of Citizen’s Services, 2009-2011.

The records are arranged by project. They include media inquiries, videos of advertisements, source material, promotional items, copies of model releases, copies of APOs (ad placement orders), layouts of print ads, and final copy. The records are classified as secondary 23040-30 advertising projects under the Government Communications ORCS (schedule 881035).

British Columbia. Office of the Premier

Professional records

The series consists of records created by John Mar during his professional career as a mechanical engineer, mostly working for the federal government in Ottawa on the Canadian space program. The records include correspondence, technical reports, certificates, photographs and other material. Of particular note is Mar's laboratory research notebook illustrated with photographs, which details his work on the Alouette Satellite program.

The series also includes two 16 mm film reels: one is a film of the successful launch of the Canadian Defence Research Telecommunications Establishment's (DRTE) ionospheric antennae at NASA's flight facility at Wallops Island, Virginia. on June 15, 1961; the other is a film which depicts scenes from the laboratory preparation and the launch of Canadian Communication satellite Alouette I in 1962.

In addition there are three VHS video cassettes collected by Mar during his time working on the Norman Wells pipelines project and the Alouette satellites I and II.

OMI archives files

Series consists of biography and subject files. Series also includes OMI Archives finding aids. Records include articles, publications and other printed material, as well as biographical information, correspondence, and photographs.

Writing and research

Series consists of writing and research material. Records include sermons, papers, articles, books, theses, notes and other research material, mostly by Oblates as well as Margaret Whitehead. Records also include copies of the newsletter "Oblate News", historical manuscripts on Koyukon language (also known as T'ena, Ten'a), correspondence, photographs and other graphic material.

Records of the Provincial Health Officer

  • GR-3518
  • Series
  • 1984-1988, 1997-2010

The series consists of the records of the Provincial Health Officer from 1984-1988 and 1997-2010. These records are arranged into subseries for each Provincial Health Officer.

Subseries 1 is the records of H.M. Richards, Provincial Health Officer from approximately 1981 to 1993, though records only cover the dates 1984-1988. Richards had previously been the Assistant Deputy Minister, Preventative Services. Records may also be those of Ron de Burger the later, Assistant Deputy Minister, Preventative services and Robert Fisk, Acting Provincial Health Officer.

The majority of records relate to epidemiology, AIDS and tuberculosis. Records include correspondence, including letters from concerned members of the public and interest groups, draft and final copies of educational material and pamphlets, reference material, and reports.

Subseries 2 is the records of Dr. Perry Kendall, who served as the Provincial Health Officer from 1999-2018. The series consists largely of news releases, correspondence, annual reports, presentations, and notes dating from 1997 to 2010. The series includes records that address the health of the province’s aboriginal population, air quality, fall prevention for the elderly, infant mortality, teenage obesity and activity levels, teenagers’ sex education, and a provincial drug strategy. The series also consists of a VHS recording of Dr. Kendall at a December 15, 2004 press event, as well as a DVD and audio dubbing master for the short informative film “Step by Step : preventing falls among the elderly.”

The records in subseries 2 are arranged by project and were originally housed in file folders within expandable project folders. Files have been removed from the expandable folders due to over-stuffing, however, the first half of each file title reflects the title of the expandable file.

British Columbia. Provincial Health Officer

Ombudsman’s investigations

  • GR-3521
  • Series
  • 1991-2010

The series consists of ombudsman’s investigations into matters relating to Pharmacare. The records were created and received by the Ministry of Health’s Pharmacare department between 1991 to 1993, and 2002 to 2010. The records provide details of complaints regarding the Ministry of Health that were sent to the ombudsman and were subsequently investigated. The files also include printouts and summaries of the number of complaints received by the ombudsman each year on matters related to Pharmacare.

The series is covered by ARCS 155-20.

British Columbia. Pharmacare division

Health authority legislation and policy review files

  • GR-3514
  • Series
  • 1997-2010

The series consists of draft and final policies, reports, presentations, and correspondence created by the Health Authorities division of the Ministry of Health between 1997 and 2010. Although accession 96-7866 was transferred to the Archives by the Health Authority division’s successor, the Health Services Policy and Quality Assurance division, the dates of the records suggest that they were created by the Health Authorities division. The series documents the review and formulation of recommendations on legislation and policy pertaining to the province’s health authorities, including policies on acute care and donations of gifts.

The series is arranged by policy topic. Policies pertaining to a subject may be found in different accessions. The series is covered by ORCS schedule 122352 (Health Authority Performance Management), secondaries 25200-20 and 25200-30. Except in cases where records were clearly misclassified, the series has been based entirely on the ORCS number. Records in all accessions were heavily interfiled with records from other series, which has led to significant cross-over between the series. Researchers are advised to consult finding aids for the following related series in order to better and more fully understand the records : GR-3512, GR-3513, GR-3515, and GR-3516.

British Columbia. Health Authorities division

Health authority performance agreement development files

  • GR-3515
  • Series
  • 1992-2010

The series consists of correspondence, discussion papers, briefing notes, and draft agreements created between 1992 and 2010 by the Health Authorities division of the Ministry of Health and its predecessor, the Performance Management and Improvement division. Due to numerous reorganizations within the Ministry of Health and Ministry of Health Services, there is evidence that earlier records may have changed custody several times. However, the records stayed with the successor body of the creating agent. The series documents the development, negotiation and approval of performance agreements between the provincial government and provincial health authorities. The records are arranged by topic and by health authority. Records pertaining to one topic or health authority may be found in several different accessions within the same series.

The records are arranged according to the original BC Government ORCS classification scheme and are covered by ORCS schedule 122352 (Health Authority Performance Management), secondary 25320-20. Except in cases where records were clearly misclassified, the series have been based on the ORCS number. Records in all accessions were heavily interfiled which has led to significant cross-over between the series, and in many cases there is clear evidence of misclassification of records. Researchers are advised to consult finding aids for the following related series in order to better and more fully understand the records : GR-3512, GR-3513, GR-3514, GR-3516.

British Columbia. Health Authorities division

Local government bylaw advice and approvals

  • GR-3635
  • Series
  • 1914-2010

The series consists of records concerning bylaw advice and approvals (by the Province) for municipalities, villages, improvement districts and dissolved improvement districts. They include minister's orders, statutory approvals, and minister's authorizations of municipal and regional district bylaws and other requests.

These records show how the legal authority of the provincial government over local governments has been exercised over time. The records provide a history of the information, growth, structure, and activities of local government in British Columbia throughout most of the twentieth century, as well as documenting provincial government influence over these matters.

The series includes correspondence of the Inspector of Municipalities and of the Director of Municipal Administration division, regarding matters such as letters patent; election procedures; municipal status; capital loan bylaws; budget and tax rate bylaws; reserve fund bylaws; rates, charges and frontage tax bylaws; borrowing bylaws, and traffic bylaws.

The records include certificates of approval, with attachments such as the related bylaw or correspondence outlining the reasons for the requests for ministerial approval. They also include the minister’s approval register, which provides a summary of and index to ministerial approvals of municipal and regional district bylaws and other requests. The register contains the approval number, date of approval, name of municipality or regional district, and purpose of the bylaw. Records include lot plans, subdivision plans and other cartographic materials, and a small number of photographs.

The series also consists of records relating to the registration of village bylaws. From 1920 to August 17, 1998, villages were required to register their bylaws with the inspector of municipalities. This requirement began with the Village Municipalities Act (SBC 1920, c.65) and continued under the Municipal Act (s. 259(2). With the coming into force of Bill 31 in 1998, villages were no longer required to register their bylaws. They are now only required to submit for approval the same type of bylaws as other municipalities (e.g. loan authorization and security issuing bylaws).

Document types include various approved registered bylaws from municipalities, signed by the Minister and Inspector of Municipalities. Included are village bylaws, bylaws for villages that changed their status, and newly incorporated municipalities that were registered from 1920 to 1998, with attachments such as fee schedules or agreements.

Shannon files are boxed and contain at the front of the file a “resume” (index) of ministerial approvals arranged by approval number and date. They include the relevant municipality or regional district, purpose of the approval, and relevant act and section of act. These records are arranged alphabetically by name of municipality then numerically by bylaw number.

The series also consists of records of dissolved improvement districts, also created by various ministries and departments with the municipal affairs function. Within those departments and ministries, a division and office was responsible for local government services, and specifically responsible for overseeing the affairs of improvement districts throughout the province, including those handling waterworks, fire protection, and irrigation and drainage.

Records regarding the improvement districts include but are not limited to: first organization and letters patent, by-laws and their amendment, financial statements and annual returns, and dissolution of the improvement district. Improvement district records are located in accessions 88-0618, 91-0125 and 91-0296.

While some of the records were scheduled according to the Operational Records Classification System for Local Government Services (schedule 126379), many were classified by earlier systems.

British Columbia. Ministry of Municipal Affairs (1978-1986)

Okanagan Shuswap District range management records

  • GR-3909
  • Series
  • 1952-2010

This series consists of records related to range management from the Okanagan Shuswap district and its predecessors, 1952-2010. This series may contain records created by the Salmon Arm Forest District, Penticton Forest District and Vernon Forest District in the Kamloops Forest Region. These districts (or parts of them) were amalgamated to form the Okanagan Shuswap Forest District in 2003, and continued to manage the existing tenures in the new District.

Files relate to grazing licences or permits and range improvement files. Each file relates to a particular topic or range tenure.

The majority of records relate to the administration of Grazing Licences and Grazing Permits (ORCS 15700-20) as defined under the Range Act, and Grazing Leases as defined under the Land Act. This includes their issuance, amendment, transfer, billing, monitoring, policy administration, and creation of plans specific to tenures, such as Grazing System Plans. Also includes records concerning additions and deletions of land and/or authorized Animal Unit Months (AUM) from grazing tenures. Records include tenure application forms, grazing plans, authorized livestock, correspondence, maps, photos, First Nations consultation records, documents determining range boundaries and use, and information on range improvements and clearing. Note that there may be additional individuals or companies who held the tenure who are not listed in the file title.

Range improvement files (ORCS 15740-20, 15740-35) relate to structural and non-structural resource improvements. Records concerning structural improvements may include: fences and cattleguards, water developments and trails. Non-structural improvements may include prescribed burns, silvicultural treatments for forage enhancement, grass seeding, fertilization, salting, weed management and timber harvesting. Records include correspondence, improvement authorizations, maps of location of planned improvements, invoices, improvement reports, project specifications, contracts, progress reports, invoices, improvement completion reports and water licences.

The ministries responsible for the Forest and Range Districts, and the years that they were responsible, are:

British Columbia. Dept. of Lands, Forests and Water Resources (1962-1975)
British Columbia. Dept. of Forests (1975-1976)
British Columbia. Ministry of Forests (1976-1986)
British Columbia. Ministry of Forests and Lands (1986-1988)
British Columbia. Ministry of Forests (1988-2005)
British Columbia. Ministry of Forests and Range (2005-2010)

This series is classified under ORCS number 15700-20, 15740-20 and 15740-35 of the Ministry of Forests schedule (881261).

British Columbia. Okanagan Shuswap Forest District

Northern Interior Forest Region timber tenure records

  • GR-3917
  • Series
  • 1980-2010

This series consists of forest tenure records from the Northern Interior Forest Region, 1980-2010. The Northern Interior Forest Region was created with the amalgamation of the Prince George Forest Region and Prince Rupert Forest Region in 2003. At this time all open tenure files were transferred to the new Northern Interior Forest Region. The region has included a variety of different forest districts. Records may regard the following Forest Districts: Cassiar, Dawson Creek, Fort Nelson, Fort St. John, Fort St. James, Kalum, Kispiox, Mackenzie, Morice, Prince George, Quesnel, Robson Valley, and Vanderhoof. Note that the names and boundaries of districts and regions varied over the years.

Types of forest tenure records include: forest licences, licences to cut, timber licences, timber sale licences, timber licences, records related to Tree Farm Licence 51 (TFL 51) and pulpwood agreements. Pulpwood Agreements allow the continuance, establishment or expansion of a timber processing facility.

Records regard the issuance, evaluation, administration, monitoring, planning, replacement, cancellation and extension of forest tenures, as well as operations information. Operations information includes business and planning records regarding the establishment and operations of mills and other forestry related projects. They provide additional context of how and why licences were applied for and approved, as well as relevant administrative history of the companies such as name changes, changes in ownership and financial information.

Records include legal documents, annual reports, licences, licence applications, development plans, management plans, invitations for applications, financial records, briefing notes, correspondence, maps, photographs, agreements, proposals, drafts and procedures.

Some records regard First Nations owned logging operations and consultation with First Nations. Groups include the Tsay Kay Dene, Carrier Sekani Tribal Council, Takla (Takla Lake Indian Band), Kitwanga, Gitanyow, Gitxsan and others.

The ministries responsible for Forest and Range Districts, and the years that they were responsible, are:
British Columbia. Ministry of Forests (1976-1986)
British Columbia. Ministry of Forests and Lands (1986-1988)
British Columbia. Ministry of Forests (1988-2005)
British Columbia. Ministry of Forests and Range (2005-2010)

This series is classified under ORCS numbers 19500-20, 19500-25, 19500-60, 19560-20,19580-20, 19600-25, 19600-20, 19700-60, 19710-45 and 19710-65 of the Ministry of Forests schedule (881261).

British Columbia. Prince George Forest Region

Conservation officer service final reports, statistics and reviews

  • GR-4007
  • Series
  • 1984 - 2010

The series consists of records relating to original research, analysis, and reporting on compliance, enforcement, and human-wildlife conflict management activities performed by the Conservation Officer Service, as established under the Environmental Management Act (SBC 2003, c. 53). Some of the topics covered include bears and orphaned bear cubs, no shooting areas, and ear tags for problem animals such a cougars and black and grizzly bears. The records document the effectiveness of specific control method techniques and the types and severity of human-wildlife conflicts in BC. They were created by the Ministry of Environment and its predecessors between 1984 and 2010.
The records are arranged by subject. They include reports, correspondence, questionnaires, procedure manuals, meeting materials, memoranda, and presentations. The records are classified as final reports, statistics, and reviews (31000-10) under the Conservation Officer Services ORCS (201311), 2017. They are also assigned an internal file code.

British Columbia. Ministry of Environment (2005-2017)

Emergency health services committee records

  • GR-4011
  • Series
  • 1985 - 2010

The series consists of records documenting the deliberations of the Provincial Medical Leadership Council (PMLC), formerly known as the Medical Advisory Committee (MAC), and other high-level emergency health services committees. The PMLC/MAC was established by the Emergency Health Services Commission (EHSC) to provide advice to the commission on all medical matters. The Council, consisting of physicians, paramedics and medical programs staff, discusses medical protocols and process issues with the EHSC and the BC Ambulance Service (BCAS). The chair of the council is Vice-President, Medical Programs. The PMLC is responsible for the review and approval of draft protocols. It may also assign responsibility for research and evidence collection to Medical Programs. The series also includes other high-level committee work such as the Emergency and Health Services Commission, the Provincial Joint Labour Management Committee, the Occupational Safety and Health Committee, the Provincial Joint Occupational Safety and Health Committee, the Medical Dispatch Review Committee, the Emergency Health Services Commission's Fire Service/BCAS Coordinating Committee, Patient Committee on Patient Transfer, and the Provincial Patient Transfer Steering Committee. Records in this series also document the work of the Senior Operations Team. They were created under the Health Emergency Act (RSBC 1996, c.182) between 1985-2010 in BC.

This series is arranged by meeting date, committee name or event. It includes correspondence, agendas, minutes, handouts, statistics, action logs, reports, and submissions. These records were classified as committee files (ARCS 200-20) with a final disposition of selective retention. The 2011 version of the Emergency Health Services ORCS (schedule 123390) classifies the MAC records as 51540-40 Provincial Medical Leadership council’s meeting deliberations. The remaining records classified under ARCS 200-20 were selected for transfer to the BC Archives because they document the work of high-level committees and the functions, decisions, and activities of the Senior Operations Team.

British Columbia. Emergency Health Services Commission

Emergency health services labour relations

  • GR-4016
  • Series
  • 2004 - 2010

The series consists of emergency health services labour relations records. These records document strike and essential service planning; collective agreement bargaining and negotiations; and dispute/grievance resolution. The records were created between 2004 and 2010 under the Emergency and Health Services Act (RSBC 1996, c. 182). Records include agreements documenting the transfer of bargaining unit employee rights from and to the Emergency Health Services Commission (EHSC); essential service planning files documenting the EHSC’s plans and strategies for responding to strikes by its unions; and records relating to the resolution of all disputes arising from the EHSC’s collective agreements and/or employment related legislation, including disputes filed by excluded employees and grievances filed by bargaining unit employees. This includes human rights complaints involving government employees on matters such as discrimination and personal and sexual harassment filed under the collective agreement and under the Human Rights Code (RSBC 1996, c. 210). The EHSC manages the administrative records of the management and staff of the BC Ambulance Service (BCAS) and nurses of HealthLinkBC.

This series is arranged by issue or subject; by bargaining unit, then by sequential number; or by complainant. The records include correspondence, agreements, planning documents, project files, legal files, memoranda, drafts, notes, reports, and presentations. The Emergency Health Services ARCS Supplement (schedule 206185), published in 2011, establishes a classification system and retention and disposition schedule for the personnel management and payroll service functions and activities that are unique to the EHSC. The records in this series are classified as strike and essential service planning case files (9250-20), transfer agreements for bargaining unit employees (9270-50), and human rights complaint case files (9300-60).

British Columbia. Emergency Health Services Commission

Minister of Social Development executive correspondence referral replies

  • GR-4044
  • Series
  • 2010

The series consists of correspondence referral replies created and received by the office of the Minister of Social Development, 2010. The correspondence was sent by members of the public to the minister’s office on a variety of topics related to delivering social development programs and services that support low income individuals and families and people with disabilities such as community living services and other employment programs. The correspondence files include a referral/tracking slip from the ministry indicating to whom the letter was forwarded and the action that was taken. These records provide evidence of the Minister's interaction and communication with the public and organizations on issues of regarding the delivery of social development programs. The Minister of Social Development during this time period was Rich Coleman.

Records in this series are arranged alphabetically and chronologically. They consist of incoming and outgoing correspondence, referral/tracking slips, reports, and invitations. This series is covered by the Executive Records Schedule (102906) and ARCS 280-30 executive correspondence referral replies. The ministry registered each letter and assigned each a number.

British Columbia. Ministry of Housing and Social Development

British Columbia Lottery Corporation (BCLC) Ombudsperson’s investigations

  • GR-4051
  • Series
  • 1999-2010

The series consists of the ombudsperson’s investigation into the British Columbia Lottery Corporation (BCLC)’s prize payout procedures. BCLC retailers and BCLC retailer employees (the people who handle players’ winning tickets) appeared to be winning major prizes at a higher rate than other players in the province. The public and the media expressed concern that some of those winning tickets may actually belong to ordinary players. The ombudsperson’s investigation commenced when the public and media’s questions about whether the rightful owner of a winning ticket was paid the correct prize, were not adequately answered by the BCLC or its government regulator, the Gaming, Policy, and Enforcement branch. This series of records was created and received by the British Columbia Lottery Corporation (BCLC) between 1999 and 2010. The Ombudsperson’s report was released in 2007.
The series contains the original freedom of information request file, correspondence between the ombudsperson and BCLC president and CEO, documentation requests and BCLC responses, consumer complaints and incident reports, records released, statistics of winners and retail winners, interviews with prize winners, internal BCLC policy and procedures documents, telephone logs, consumer and other investigation files, security and enforcement files. These records are governed by the Ombudsperson Act (RSBC 1996, c. 340) which sets out how disputes about government actions arise and are resolved.
The records are arranged by binder number or topic. They include correspondence, reports, master document lists, presentations, statistics, memoranda, and claims files. They are also assigned an internal control number. The series is covered by the Administrative Records Classification System (schedule 100001) ARCS 155-20 (Ombudsperson’s investigations).

British Columbia Lottery Corporation

Administrative and reference files

  • GR-3472
  • Series
  • 1978-2010

The series consists of editions of the newsletter "Library Developments," copies of the Library Act, and a variety of memoranda and circulars sent to the director of the Library Services branch from other government branches and divisions. Many of the files appear to have been kept as reference material by the Library Services branch and do not relate directly to the branch’s routine functions. The records outline general government policy concerning use of technology, emergency procedures, awards, training needs, retrieval of records in times of litigation, and the online publication of government employees’ email addresses. Very few of the memoranda were sent specifically to the Library Services branch and were usually addressed to all directors within the Ministry.

British Columbia. Library Services Branch

Forest Practices Board meeting files

  • GR-4002
  • Series
  • 1995-2010

This series consists of the meeting files of the Forest Practices Board from 1995 to 2010. Records describe the establishment and ongoing operations of the Board. Meetings may regard policy, audits, complaint investigations, reviews, appeals, special investigations, and special reports, and other matters related to the Board’s mandate under the Forest Practices Code of British Columbia Act. Meetings took place in person and as conference calls.

Records include correspondence, memoranda, agendas and minutes. Files may also contain copies of reports and other records referenced in the meetings, including copies of decisions and arguments, status reports on open complaints, investigation reports, briefing notes and policies. Some of these records may be copies of those in GR-3674.

These records are scheduled under the Forest Practices ORCs (schedule 131791) number 97050-20.

British Columbia. Forest Practices Board

Oil and Gas Commission dispute resolution records

  • GR-4013
  • Series
  • 2002 - 2010

The series documents the Oil and Gas Commission’s role in resolving oil and gas development issues and disputes between affected parties such as Indigenous groups, landowners or other energy companies. The purpose of dispute resolution is to explore and understand each other’s interests and develop acceptable solutions together. If the commission is unable to resolve the dispute, it must encourage the use of consensual alternative dispute resolution. Under the Oil and Gas Commission Act (SBC 1998, c. 39, s. 8), the commission may authorize one or more individuals to facilitate settlement, and make recommendations that must be considered by the commission before deciding the disputed matter. Under section 9 of the aforementioned Act, the advisory committee to the Oil and Gas Commission may request that the commission reconsider any original decision made on oil and gas development. The commission may grant or refuse this request for reconsideration. The records of the advisory committee provide evidence of the deliberations and advice of citizens to the Oil and Gas Commission. The series includes background documentation, decisions, recommendations, and related correspondence from the advisory committee concerning requests for reconsideration. The records of the Oil and Gas Commission were created between 2002 to 2010 in BC.

The records are arranged chronologically by year or meeting date. They include minutes, reports, briefing notes, recommendations, and decisions. The records are classified as either requests for reconsideration (20400-40) or Oil and Gas Commission advisory committee files (20400-25) under the Oil and Gas Regulation ORCS (schedule 163507), 2005. The 2019 amendment to the Oil and Gas Regulation ORCS removed these classifications because the commission stopped using the Alternative Dispute Resolution (ADR) framework in 2010 when the Oil and Gas Activities Act (SBC 2008, c. 36) came into effect, and dispute facilitation was no longer regulated.

British Columbia. Oil and Gas Commission

Medical Services Plan (MSP) clinical practice guidelines and protocols support files

  • GR-4032
  • Series
  • 1993 - 2010

The series consists of records relating to support provided by Medical Services Plan (MSP) for the initiation, approval, and development of clinical practice guidelines and protocols for physicians in BC between 1993-2010. Guidelines and protocols are developed by physician working committees under the umbrella of the Guidelines and Protocols Advisory Committee (GPAC), co-chaired by MSP and the BC Medical Association (BCMA), which meets approximately six times per calendar year. GPAC is responsible for documenting the discussion of topics that may become the subject of a future guideline or protocol. If GPAC determines that a guideline or protocol is required, responsibility for developing the guideline or protocol relating to the topic is assigned to a working committee. MSP supports the development of protocols and guidelines by providing information, analysis and review services to physician working committees; secretariat services to the working committees; and by retaining documentation relating to the development of protocols and guidelines. The records were created under the Medicare Protection Act (RSBC 1996, c. 286).
The records are arranged chronologically by meeting date or by working committee, then by guideline or protocol. They include correspondence, policy files, agendas, critical documents packages containing records of decision, and reports. The records are classified under the following Medical Services Plan ORCS guidelines and protocols - initiation and approval (40220-00, 40220-02, 40220-31) and guidelines and protocols - development classifications (40240-00, 40240-02, 40240-21). The MSP ORCS (schedule 142798) was published in 2014.

British Columbia. Medical Services Commission

Contaminated Sites Branch records

  • GR-3883
  • Series
  • 2001-2010

This series contains records from the Crown Contaminated Sites Program. The Program was under the administration of different offices depending on the year. The records in this series originate from the Crown Contaminated Sites Branch of the Ministry of Agriculture and Lands and its predecessor in the Ministry of Sustainable Resource Management.

The series contains committee files, correspondence, briefing notes and executive issues files relating to the contamination of lands and their surrounding environment.

Committee files include various records of committees and subcommittees tasked with inquiring into and making recommendations to remediate contaminated areas. The records stem from the office of the Director of the Crown Contaminated Sites Program of the Ministry of Sustainable Resource Management.

The series contains briefing notes addressed to the Deputy Minister of the Ministry of Sustainable Resource Management on topics related to remediation of contaminated sites. Correspondence files cover the same topics and include correspondence between agencies, non-profits and the general public.

The series also includes a series of files related to the remediation project at the Britannia Mine Site. Filed under executive issues, the records relate to the clean-up of the mine and the resulting dispute with Copper Beach Estates. Types of records include mine safety inspection plans, proposed work plans and their evaluations, Memoranda of understanding and records related to cost-sharing of the clean-up, correspondence, infrastructure program application forms, investigations, tests and monitoring analyses, removal options, reports and selected minutes from the Britannia Steering Committee.

The records are arranged according to the Administrative Records Classification System (schedule 100001).

British Columbia. Ministry of Agriculture and Lands

Rocky Mountain Forest District resource management records

  • GR-3921
  • Series
  • 1944-2010

This series consists of resource management and other operational records from the Rocky Mountain Forest District for the years 1944-2005. This series may also include records created by the Cranbrook, Kootenay Lake and Invermere Forest Districts, as well as the Nelson and Southern Interior Forest Regions. Note that the names and boundaries of districts and regions varied over the years.

This series includes a wide variety of types of records and subjects. Each record type has been assigned an ORCS number of the Ministry of Forests records schedule (number 881261). The ORCS number is included at the beginning of each file code in the finding aid. These are the file numbers used by the creator. In order to search for a particular file type, try searching for all or part of the ORCS number in the file list.

The following types of records are included in this series:

Integrated resource planning guidelines. They include specific guidelines, and records used in their development, for particular geographic areas or watersheds. Records include photos, maps, aerial photos, lake classification information, lake characteristics and uses, lake management guidelines and correspondence. ORCS 12210-30.

Other resource management records relate to the development of Integrated Resource Use Plans which are designed to resolve resource use conflicts in specific areas at the local level. Includes records relating to data concerning a specific area - usually a watershed or other distinct resource management unit. Types of Local Integrated Resource Use Plans include: Local Resource Use Plans (LRUP) and Coordinated Resource Management Plans (CRMP), coordinated access management plans, and integrated watershed management plans. Files address issues such as the construction of infrastructure, land management and various kinds of land use in the areas, particularly managing grazing land. Records include maps, correspondence, range improvement records, range inspection reports, range management plans, meeting minutes, final plans, and the review of plans. Plans cover various areas in the Kootenay and Rocky Mountain area, including the Libby Dam. ORCS 12600-20, 12600-25, 12600-30, 12600-40, and 12600-60.

Forest planning public meeting files relate to public involvement in the process of planning for the future uses of Provincial Forest resources. ORCS 12080-20.

Range program management records relating to co-operation and liaison with other ministries in the BC Government and with the federal government; most regarding the 1977 agriculture and rural development subsidiary agreement. ORCS 15120-25 and 15120-55.

There are also files on a variety of miscellaneous topics, most of which only contain one or two files. These include: Forest Service projects with old trail improvement progress reports, damages to roads, district program management files, regional resource planning files, Integrated Watershed Management Plans (WMP), integrated weed plan, riparian guidelines recreation system plans, water survey of Canada, recreation maps, a forest planning study related to the Rocky Mountain trench, a research study on range use interactions between livestock and wildlife, information on guide outfitters, archaeological sites maps, and other local resource plans. ORCS 10740-50, 11200-08, 12090-20, 12210-30, 12380-25, 12380-30, 12430-20, 15380-03, 15600-06, 16350-40, 16400-20, 16660-20, 16700-05 and 17340-40.

The series also includes the following administrative records: approved legislation, ombudsman investigations related to range use complaints, and compliance and enforcement year end reports. Transferred under schedule 100001, ARCS numbers 00140-60, 00155-20 and 00400-02.

There are also policy and procedure files regarding a variety of additional topics and issues.

The ministries responsible for the Forest and Range Districts, and the years that they were responsible, are:
British Columbia. Dept. of Lands and Forests (1945-1962)
British Columbia. Dept. of Lands, Forests and Water (1962-1975)
British Columbia. Dept. of Forests (1975-1976)
British Columbia. Ministry of Forests (1976-1986)
British Columbia. Ministry of Forests and Lands (1986-1988)
British Columbia. Ministry of Forests (1988-2005)
British Columbia. Ministry of Forests and Range (2005-2010)

British Columbia. Rocky Mountain Forest District

Aquaculture and Commercial Fisheries Branch records

  • GR-2408
  • Series
  • 1982-2010

The series consists of records created by the Aquaculture and Commercial Fisheries Branch of the Ministry of Agriculture from 1982 to 2010. The records contain information on seafood production and statistics required by the Fisheries Act and include correspondence, memoranda, reports and government publications.
The series also includes files related to licensing, commercial fisheries, fish production, land and resource use and water quality.
The records have been classified under the Agricultural, Fisheries and Food Operational Records Classification System (ORCS).

British Columbia. Ministry of Agriculture and Lands

Publications, grey literature, and manuscripts

Series consists of books and other publications, grey literature, and manuscripts collected at the Oblate Provincial House in Vancouver, British Columbia.

The series is divided into nine sub-series:
● Publications by and/or about OMI
● Grey literature, ephemera, and miscellaneous materials by and/or about OMI
● Catholicism books, general
● Books, general
● Grey literature and miscellaneous materials, general
● Academic theses, dissertations, papers, and university journals
● Newsletters written by and/or about Indigenous communities
● Yearbooks and other school publications
● Indigenous language materials

Missionary Oblates of Mary Immaculate

Tourism industry development special projects case files

  • GR-3646
  • Series
  • 1999-2009

The series consists of correspondence, published reports, drafts, planning and progress documents, statistical surveys, meeting records, and PowerPoint presentations related to special projects carried out by Tourism BC between 1999 and 2009. These include work related to the “Welcome the World” campaign that was developed in the lead-up to the 2010 Winter Olympics in Vancouver, as well as to the impact on tourism of the merger between Canadian airlines and Air Canada in 2001. The series documents the province’s work with other provincial and territorial leaders in various consortia and discussions. The series includes several task force documents on the airline merger as well as drafts of reports later published by the Federal government. The records were created by the marketing and client services branches of Tourism BC.

The series is covered by ORCS 85420-20 of schedule 139205 and is arranged by special project topic.

British Columbia. Tourism BC

LRMP First Nations consultation case files

  • GR-3697
  • Series
  • 1993 - 2009

The series consists of records relating to the development of land and resource management plans (LRMPs) vis-à-vis the consultation that occurred with First Nations during the planning process. Land and Resource Management Planning was developed in British Columbia in the 1990s as an integrated, sub-regional, consensus-building process to produce plans for review and approval by government. The plans established direction for land use and specified broad resource management objectives and strategies. LRMPs covered a number of resource sectors -- natural or social resources such as tourism, forestry or mining. The process included development, implementation, monitoring and the amendment of land and resource management plans.

The files in this series were titled and organized in most instances as case files and based on the name of the First Nations involved in the consultation process.

The records relate to the development of the consultation process between ministries and First Nation groups for LRMPs which included preparing terms of reference, conducting research and assessments, compiling and analyzing data, consulting with interested parties, presenting plan drafts, taking the proposed plan through the approval process, and monitoring after implementation.

Record types include correspondence, memoranda, recommendations including legal advice, discussion papers, draft agreements for discussion, presentations, community meeting records, maps, plans, drafts of agreements between the Province and First Nations, briefing notes prepared for the Minister and Deputy Minister, forest company information, among numerous other types of records.

The Archives has retained these records because they provide evidence of provincial policy advice and direction for the management of public lands and resources, and evidence of the consultation that occurred with First Nations groups during the resource planning process.

British Columbia. Ministry of Environment (2005-2017)

Community transition support files

  • GR-3986
  • Series
  • 2005 - 2009

This series consists of records relating to developing tools to support communities in economic and social crisis in BC. This includes providing economic and social support to communities in need such as resource dependent communities in immediate economic crisis caused by events such as mill closures, and inner-city urban areas experiencing economic and social issues. Records include agreement development, socio-economic background information, meeting materials, and draft agreements in Prince George and Victoria. These records were created by the Ministry of Community Development and the Ministry of Community Services from 2005-2009.
The records are arranged alphabetically by community name. They consist of correspondence, agendas and minutes, reports, news articles, draft agreements, and presentations. These records are classified under the 2006 version of the Local Government Services ORCS as community transition support policy and procedures files (55400-00).

British Columbia. Ministry of Community Development

Environmental fund project reports

  • GR-4012
  • Series
  • 2002 - 2009

The series consists of reports documenting oil and gas development research and studies funded primarily through the Science and Community Environmental Knowledge (SCEK) fund. The fund financially supported and facilitated research, technological innovations, and demonstrations of findings on environmental issues relating to oil and gas exploration and development in BC . The final project reports were created by the Oil and Gas Commission under the Oil and Gas Commission Act (SBC 1998, c. 39), the Petroleum and Natural Gas Act (RSBC 1996, c. 361), the Pipeline Act (RSBC 1996, c. 364), the Forest Act (RSBC 1996, c. 157, s. 51) and the Waste Management Act (RSBC 1996, c. 482) between 2002 and 2009.
The records are arranged by year and internal project number. They include correspondence, reports, and maps. In the 2005 version of the Oil and Gas Regulation ORCS (schedule 163507), the final reports are classified as environmental fund projects – pending/approved (21300-20). In the 2019 Oil and Gas Regulation ORCS, this classification was closed because the funding program was replaced by an independent society external to the Oil and Gas Commission.

British Columbia. Oil and Gas Commission

Executive correspondence

  • GR-3790
  • Series
  • 1997-2009

The series consists of the executive’s records of the Ministry of Agriculture and Lands. There are also a small amount of records from the ministry’s predecessor, the Ministry of Agriculture, Food and Fisheries. They cover the years 1996-2009.
The records relate to various administrative services for and by the ministry executive, mainly correspondence and briefing notes. A large portion of the series contains incoming and outgoing correspondence referrals. These letters and emails respond to the questions and concerns sent by citizens and corporations related to the agricultural sector in Canada and are referred to an office in the ministry for reply, such as the Minister, Deputy Minister or Assistant Deputy Minister. Each of these letters typically includes a tracking slip indicating to whom the letter was forwarded and what action was ultimately taken.
Other correspondence in the files includes the collection of information on current issues the Ministry was involved in. A lot of this correspondence is supplemented with pamphlets, booklets, copies of news clippings and other documents. There is also a copy of the book ‘The End of Food’ by Thomas. F. Pawlick (Greystone Books, 2006).
The executive correspondence referral replies appear to be arranged by referral number and to some extent by date. Depending on the topic concerned, some letters took longer to reply to and therefore the chronological order is not always maintained in accordance to the referral number. During some years, they were also organized by the first letter of the sender’s last name. Some files of correspondence may also be arranged to some extent by the person replying to the letter. Correspondence and accompanying documents relating to special topics issues of interest are organized by subject.

British Columbia. Ministry of Agriculture, Food and Fisheries (2000-2005)

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