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The Provincial Secretary was responsible for the administration of grants to public hospitals, and later regulation of the the hospitals, until the Hospital Insurance Service was established as the third branch of the Department of Health and Welfare in 1948. At that time the regulation of hospitals became the responsibility of the Hospital Insurance Service Branch. This collection is comprised of 6 series of records relating to the administration of the public hospitals of B.C.: files for individual public hospitals relating to special grants (1915-1947), annual reports of the public hospitals (1921-1933), correspondence of the Provincial Secretary and the Deputy Provincial Secretary with the public hospitals (1921-1933), a card series detailing monthly grants to the individual hospitals (1923-1941), a card series entitled "Liquor profits to hospitals" (1922-1929) and a card series detailing grants to orphanages and other charitable institutions and organizations (1890-1934). The series are not all complete. While there are annual reports of the hospitals for the years 1921-1937, the only complete sets are for 1921, 1923-1925, 1934 and 1936. Boxes 1-11 : Files re: special grants to individual hospitals (may contain blueprints, photos, reports, correspondence, etc.) 1915-1947 Boxes 12-15 : Annual reports of hospitals 1921-1937 Boxes 16-19 : Correspondence of the Provincial Secretary and Deputy Provincial Secretary re: hospital funding 1921-1933 Boxes 20-22 : 3 card sets detailing funding to hospitals and other charitable institutions 1890-1941

Distinguished Visitors Books, 1951-1986, signed by the British Royal family, other royalty, Field-Marshall Montgomery of Alamein, Heads of State, Ambassadors, etc. Vol. 1, Aug. 1951 - Sept. 1969; Vol. 2, Oct. 1969 - July 1978; Vol. 3, Aug. 1978 - March 1986. Vol. 4 contains signatures of those admitted to the Order of the Dogwood, Nov. 1966 - Oct. 1980, with signatures including the British Royal Family, Major-General George Pearkes, Nancy Greene, and Terry Fox.

Photographs depict visits to Victoria and Vancouver by Prince Philip and Prince Andrew as part of a Royal tour which included the Commonwealth Games in Edmonton, AB. Photos include sites visited such as the Vancouver Rowing Club, downtown Victoria and a presentation of the Duke of Edinburgh Awards held in the Legislative Assembly chamber. Also depicted are: Minister, Provincial Secretary and Travel Industry, Grace McCarthy; Mike Young (Mayor of Victoria); Premier W.R. (Bill) Bennett, and Lieutenant Governor Henry Pybus Bell-Irving.

Case files for children admitted to the Alexandra Non Sectarian Orphanage and Children's Home in Vancouver.

The series consists of correspondence of the Superintendent of Neglected Children, the Deputy Superintendent of Neglected Children and the Superintendent of Welfare relating to Doukhobor children. The files contain correspondence, lists of children, case files for some of the children and a 1950 thesis. The bulk of the material relates to the period 1929 1935.

The Dominion Council of Health was established by the federal government in 1919. It provided an opportunity for discussion on a wide range of health subjects by top health officials from all of the provinces. This unit consists of the files of the Provincial Health Officer relating to the meetings of the Dominion Council of Health. The records include agendas, minutes and background papers, for some years but not every year. The meetings were held twice a year, spring and winter.

The records include correspondence inward and outward of the Provincial Secretary related to the subject of design and registration of the British Columbia Coat of Arms. The correspondence is arranged chronologically and interfiled with the correspondence are reports, drawings of the crest and coat of arms, rubbings, and clippings. Some letters are typescript copies. Correspondents include: Chief Commissioner of Lands and Works; High Commissioner for Canada, Agent-General for British Columbia, Herald's College, Provincial Secretary, Deputy Provincial Secretary, Premier of British Columbia, Under Secretary of State and the Lieutenant-Governor of British Columbia. This appears to be a collection of records, taken from a number of different files, and gathered together because they relate to a single subject.

The series consists of approximately 5250 black and white photographic negatives taken by Mental Health Services between 1948 and 1967. The negatives are acetate and are mostly in a 4 x 5 format with some 35 mm. There are 62 black and white prints interfiled with the negatives.

The photographs are of various British Columbia mental health institutions including the Boys Industrial School, Colony Farm, Colquitz Mental Home (Saanich), the Home for the Aged in Vernon and in Terrace, Woodlands School, Essondale (Coquitlam) and the Crease Clinic.

The photographs depict the grounds and buildings (both internal and external views) of the mental health institutions as well as photographs of construction and equipment. There are photographs of staff and patients involved in a variety of activities including medical treatments, events, ceremonies, leisure activities and other programs.

The negative files are arranged numerically in seven boxes: 1-657, 658-1004, 1005-1135, 1136-1242, 1245-1325, 1326-1409 and 1410-1499.

The series, called the pathological master file, consists of ca. 1483 photographs and their card index file created by the Mental Health Services between 1946 and 1967. The photographs consist mostly of black and white prints and 4 x 5 acetate negatives. There are also a few colour negatives and transparencies and 2 glass negatives.

The photographs are of the patients at Crease Clinic, Essondale and Woodlands School and document adults and children with various conditions, both physical and mental. There are whole body shots as well as close up's of specific conditions and injuries. In addition there are numerous photographs of brain samples to illustrate the pathology. The photographs have been numbered and the prints are filed within the card index, which is arranged alphabetically by condition. There is a card for each file which identifies the patient, date the photograph(s) were taken and the condition. The negatives are arranged separately by file number. There are also some unnumbered and unidentified photographs. The negatives are in containers 890935-0008 and 0009 and the prints and card file are in containers 890935-0011 and 0012.

The series consists of approximately 1005 black and white photographs taken by Mental Health Services between 1950 and 1967. The photographs consist of black and white prints and 4 x 5 acetate negatives.

The photographs are of Mental Health Services staff based at Essondale, Crease Clinic and Woodlands School. Some patient photographs are included. Some of the photographs show staff at work and were used for annual reports and other publications and some are "passport" style portraits. Most of the people in the photographs are identified and many include photograph classification numbers.

The photographs are arranged alphabetically by last name. The prints are in container 890935-0012 and the negatives are in container 890935-0010.

The series consists of miscellaneous films (some original footage and some composite prints) and videocassettes about British Columbia. It includes films about the BC Pavilion in Osaka (1970), British Columbia House in San Francisco (ca. 1965) as well as the opening of the 1971 BC International Trade fair, a film about lumbering in British Columbia (1925) and Crown Zellerbach lumber activities (1966) and a reel from ca. 1970 about sailing activities.

The series also includes two video copies of BBC films, one about lumbering activities and one about a search and rescue operation.

The photographs and at least some of the films were formerly held by British Columbia House in San Francisco. Some of the films are composite prints; F1984:10/002 appears to be original footage.

The series consists of a photograph album created by the Dept. of the Provincial Secretary sometime between 1920 and 1940. The album contains 215 black and white prints of varying sizes showing the buildings, grounds and patients at the Public Hospital for the Insane at New Westminster, Essondale and Colony Farm. The photographs are captioned but not dated.

Several of the exterior shots of the buildings and grounds were taken by professional photographers and have been connected together to show panoramas. There are also exterior photos of farm activities and labour performed by patients. The majority of the photographs are of the patients themselves. These photographs illustrate various pathological types that were treated at the hospitals. They include men, women and children; shown as individuals and in groups.

This series consists of a variety of records created by various provincial mental health institutions from 1872 to 2008. Records relate to the administration and operation of Riverview Hospital and related mental health facilities at the Essondale site in Coquitlam, as well as other facilities across the province. These mental health institutions include: Victoria Asylum, New Westminster Provincial Asylum (later Public Hospital for the Insane or Provincial Hospital for the Insane), Home for the Aged Coquitlam (later Valleyview), Home for the Aged Terrace (later Skeenaview), Home for the Aged Vernon (later Dellview), Crease Clinic, Colony Farm, Colquitz, Woodlands School, Tranquille and other medical facilities.

The names and administrative structure of these institutions changed over time. Mental health functions were originally part of the Provincial Secretary’s mandate; they were transferred to Mental Health Services when it was created in 1950.

These government records were collected by the Riverview Historical Society and include a wide variety of subject matter and media. This includes subjects such as: early development of the Essondale lands and Colony Farm; the construction and expansion of the facility; admissions, transfers, and discharges of patients; administration of patient care; administration of therapy programs; patient and staff recreation; staff and nurse training; operation of the audiovisual department; library services; research into new medical and therapeutic practices; research by staff regarding mental health practices at Riverview and further afield; community involvement; volunteer activity; policy development; the redevelopment of the Riverview lands; general administration; and, administration of other services at the site such as postal, food, laundry, banking, transportation and safety services.

The collection has been arranged into the following series based on record types:

GR-3924 - record books
GR-3925 - operational records
GR-3926 - newsletters
GR-3927 - photographs and other graphic material
GR-3928 - films and videos

Classified as 20000-20 in Operational Records Classification System (ORCS) schedule 144007.