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Records of the Assistant Deputy Minister, Integrated Land Management Bureau

  • GR-3773
  • Series
  • 2001-2006

The series contains records pulled from the office of Ken Baker, Assistant Deputy Minister of the Resource Management Division, Ministry of Sustainable Resource Management. In 2005, the functions of this office were moved to the Strategic Initiatives Division of the Integrated Management Bureau, Ministry of Agriculture and Lands. These Records were used to inform the executive of current issues being dealt with by the ministry.
The records in this series mainly deal with important issues relating to Land Use Plans in land management areas. The records contain mainly briefing notes and correspondence sent to the executive explaining changes to Land Management programs, terminology, as well as updates on the progress with First Nations (mainly Haida) consultations and treaty negotiations related to land use planning. The records also contain numerous subject files on executive issues including several topics related to conservation, sustainable resource management plans, and plans for resource development such as mining, water, oil and gas. These files mainly contain correspondence, updates from committees, backgrounders, briefing or information notes, minutes of conference calls, presentations about land management/land use planning and assessment reports.
There are also copies of admin-related files that were reviewed by the ADM, such as changes in organizational structure, hiring, employee reviews and budget updates.

The records are arranged according to the Administrative Records Classification System. Records are filed under the following primary and secondary numbers:
102-20 : Administration - meetings - minutes
105-20 : Administration - organization - branch, region and district organization and responsibilities
125-20 : Legislation - British Columbia - B.C. Government legislation and regulations
155-08 : Invitations
160-20 : Association, club and society files
202-20 : Ministry committees
204-20 : Inter-ministerial committees
235-20 : Cooperation and liaison - federal - federal government departments, branches, and agencies
265-20 : Delegation of authority - authorizations/matrices
275-04 : Disaster planning
280-20 : Executive services - briefing notes
280-40 : Executive services - executive issues
350-20 : Legal issues
400-07 : Plans and programs - strategic planning
440-20 : General reports/statistics
1000-01 : Budgets - general
1300-01 : Personnel - general
1310-01 : Awards and honours - general

British Columbia. Ministry of Agriculture and Lands

Energy projects review case files

  • GR-3852
  • Series
  • 1981-2006

This series contains records relating to assessing the environmental, economic, social, cultural, heritage and health impacts of energy projects under the Environmental Assessment Act. These records were created and kept by the Environment Assessment Office (EAO) that is involved in the entire process, providing advice and recommendations to the proponent.

The records in this series cover initial enquiries, reviewable and non-reviewable project enquiries. A non-reviewable project means that the proposed project may proceed without an environmental review. A project is determined to be non-reviewable if it does not meet or exceed the thresholds defined in the Reviewable Projects Regulation (B.C. Reg. 370/2002). Also, according to the Act (s. 10(1)(b)), a project which meets or exceeds these thresholds may also be deemed non-reviewable at the executive director’s discretion. Non-reviewable projects may also become reviewable if the proponent voluntarily asks for an environmental assessment (i.e., “opts in”) and the executive director agrees (s. 7) or if the minister deems the project to be reviewable.

All other projects which meet or exceed the thresholds are reviewable. For reviewable projects, terms of reference are created by the proponent, in consultation with the review agencies, in order to ensure that the application will contain the necessary information. Reports and studies are typically created by the proponent in order to fulfil the requirements of the Terms of Reference, but they may also be created by any other involved party at any stage in the review process. The application for an Environmental Assessment Certificate (EAC) is then submitted by the proponent and once the application meets the EAO’s standards, the formal review process begins. Application review includes: review by government agencies, First Nations, and the public; First Nation and public consultation; a formal public comment period; and opportunities for the proponent to respond to issues raised.

After the application review is complete, EAO staff prepare an Assessment Report for the minister, which documents the findings of the environmental assessment, including the issues raised in relation to the project and how these issues have been or could be addressed. The environmental assessment process concludes when a) The minister approves the EAC and the project proceeds, b) The minister rejects the project, c) The minister decides that no assessment is required, or d) The proponent withdraws the project. An EAC (previously known as a Project Approval Certificate [PAC]) may contain conditions to ensure that necessary mitigative and compensatory measures are in place to prevent or reduce any adverse effects of the project.

The records in this series document the business case for proposed projects, provide initial information to determine if projects meet the reviewable threshold or not, and documents the EAO ruling on whether or not the project is reviewable. Types of records that can be found in this series are certificates of public convenience and necessity, lists of options, applications for project approval certificates, memorandum, letters of intent for cooperation agreements (such as between a First Nations group and the proponent), correspondence, information notes, executive summaries of decisions, project descriptions, lists of environmental concerns (issue summaries), minutes of information presentation meetings, maps of proposed sites and a diverse range of reports and studies. Types of projects that appear in this series include natural gas pipelines, wind turbines, substation redevelopments, electric transmission systems, coal powered plants, hydroelectricity dams and others.

The records from accession 95-4252 and 95-5291 are classified under the Environmental Assessment Operational Records Classification System (Schedule 132564) and cover the following primary number:
30050: reviewable enquiries and projects – energy
And the following secondary numbers:
-05: non-reviewable energy project enquiries
-40: pre-application reviewable enquiry case files

British Columbia. Ministry of Environment (2005-2017)

First Nations land use planning agreements

  • GR-3881
  • Series
  • 2002-2006

This series contains various types of final agreements between the Province of British Columbia and First Nations related to land-use planning. The records come from the Integrated Land Management Bureau (Strategic Initiatives). Types of agreements include general protocol agreements, contribution agreement letters, strategic land use agreements, land use planning agreements and agreements-in-principle, and operational land use planning memoranda of understanding.

Agreements concern the two parties’ cooperation in identifying an overall approach for government-to-government discussions to finalize land use planning and implementation and to enhance First Nations participation in the economy.

Each file is titled with name of the First Nations group involved in the agreement, except in cases where many groups have signed collectively as was the case with the Coastal First Nations joint agreement and the KNT First Nations.
Coastal First Nations include Haida Gwaii, Gitga’at, Haisla, Heiltsuk, Kitasoo/Xaixais, Metlakatla, Wuikinuxv.
KNT First Nations include Mamalilikulla-Qwe’Qua’Sot’Em, ‘Namgis, Tlowitsis, Da’naxda’xw Awaetlatla, Gwa’sala-‘Nakwaxda’xw, We Wai Kai, We Wai Kum, Kwiakah, Quatsino, Kwakiutl, Comox, Tlatlasikwala.

Some files also have copies of correspondence and decision notes signed by the minister to approve or ratify agreements.

British Columbia. Ministry of Agriculture and Lands

Vancouver Supreme Court civil orders

  • GR-2011
  • Series
  • 1944-1976; 1980-2006

The series consists of Vancouver Supreme Court civil orders between 1944-1976 and 1980-2005. Orders dating from April 1944 until December 1945 were microfilmed and the originals destroyed. Between ca. 1980 until 1994, civil orders were separated into different series by the court registry: statutes (“A”), motor vehicle (“B”), general civil (“C”), and foreclosures (“H”). Beginning July 1994, civil orders and judgements were once again combined into a single series of numbered volumes prefixed by the letter “S”.

The records are arranged within volumes by folio number. They were scheduled for full retention under Court Services ORCS (schedule 100152) 51400-25.

British Columbia. Supreme Court (Vancouver)

Miscellaneous files relating to freedom of information

  • GR-3458
  • Series
  • 1994-2006

Series consists of miscellaneous files created by the Information and Privacy unit of the Ministry of Attorney General. Although most of the files relate to the Ministry of Attorney General, the unit also provided services to the Ministry of Public Safety and Solicitor General and there are files that reflect this.

Records consist of policy and procedures files, correspondence, reports, training material, meeting files, reference material and copies of investigation reports. The investigation reports document privacy investigations by the ministry, or the Office of the Information and Privacy Commissioner. Some of these investigation files relate to other government bodies and were kept for reference purposes.

Files are arranged by the classification number taken from the Administrative Records Classification System (ARCS).

British Columbia. Ministry of Attorney General

Administrative and site files

  • GR-3684
  • Series
  • 1963 - 2006

The series consists of administrative files and site files created by the Heritage Conservation Branch between 1963 and 2006. Different types of files may be mixed together, and multiple filing systems were used by the creator over time.

Administrative files document policy development relating to providing advice and information to the minister, local governments and other clients on legislation and conservation practices in order to enable effective conservation of heritage properties by the provincial government and communities. This included researching and providing advice on specific properties identified by the community as having heritage value.

Site files document the designation, planning and development of specific heritage sites. These sites include buildings, settlements, artifacts, museums, points-of-interest, and heritage projects. Records concern the administration, maintenance and operation of the sites, curator’s records, and the funding of and specific work carried out on the preservation and restoration of heritage sites.

Records include: correspondence, research and issue papers, studies, briefing notes, architectural plans and drawings, photographs, various published materials and saved reference materials (articles, newsletters, brochures), working papers, agreements, inventories, contracts for restoration work, invoices for work done, information for contractors and bidders, business plans and case analyses, progress reports, cost estimates, and legal documents regarding lease agreements and property transfers.

The series includes ca. 4200 photographs, in the form of 35mm colour slides and prints, of heritage buildings and sites throughout BC. These include images of the restoration of sites, including “before and after” photographs.

British Columbia. Heritage Conservation Branch

Intergovernmental conferences files

  • GR-3699
  • Series
  • 1976-2006

The series consists of conference packages, briefing notes, negotiations, and agreements relating to intergovernmental conferences attended by the Premier and other members of the Premier's office between 1976 and 2006. The series includes records that relate to both provincial- and federal-level conferences, and includes packages from various Premiers’ summits, councils, and the Annual Western Premiers’ conferences. The records also consist of pre-conference papers, briefs, reports, and post-conference materials.

The records are covered by ORCS 12100 to 12160 of schedule 881099 (Office of the Premier and Executive Council).

British Columbia. Office of the Premier

BC Capacity Initiative Council records

  • GR-3553
  • Series
  • 2002, 2006

The series consists of committee records created by the BC Capacity Initiative (BCCI) Council in 2002 and 2006. The BCCI is a federal government initiative that is funded by Indigenous and Northern Affairs Canada. The objective of the BCCI is to support First Nations in their preparation for comprehensive land claim negotiations by enhancing their capabilities to negotiate, implement, or manage land and resource components of future aboriginal title settlement agreements. Funding is available to all BC First Nations with an unresolved land claim, which includes First Nations within and outside of the BC Treaty Commission process. Project sectors eligible for funding are: community vision/strategic plan; cultural heritage; fisheries/aquaculture resources; forestry resources; integrated land and resources; land and resources governance; and land and resources professional development.

The records consist primarily of proposal evaluation summaries of funding applications for the purposes of review by the BCCI council at an annual meeting. Each proposal evaluation summary consists of a project summary of the application and the reviewer’s evaluation. Additionally, each volume contains statistics on the total applicants, including the geographical distribution of applicants, applicants by project sector, and comparative historical data. Because funding reviews are conducted at an annual council meeting, the meeting agenda is also included.

The records are contained in two volumes (volume 7 and volume 13) and date from 2002 and 2006 respectively. Indices are available in each file by applicant name and reference file number, as well as by page order.

Volume 7 (2002) contains summaries of 130 proposals for review for 2002-2003 as well as a listing of ineligible applications. The council meeting was held on April 8 and 9, 2002.

Volume 13 (2006) contains summaries of 117 proposals (with an additional 18 that were not eligible) for review for 2006-2007. The council meeting was held on February 9 and 10, 2006. Volume 13 also contains digital copies of some of these records on a compact disc. The digital records available on this disc are: Index by applicant names; Index by file no.; Executive summaries of 2006-2007 BC Capacity Initiative Regional Proposals (by applicant names); and Executive summaries of 2006-2007 BC Capacity Initiative Single Proposals (by applicant names). The disc is stored in 002383-0001 File 2 with the textual records.

The records correspond to Administrative Records Classification System 200-20: committee files.

British Columbia. Ministry of Aboriginal Relations and Reconciliation

Approved resource management plans for the Cariboo region

  • GR-3903
  • Series
  • 1969-2006

This series consists of approved resource management plans (RMPs) primarily from the Cariboo and surrounding region, from 1969-2006. These records document the creation of the approved, published versions of the ministry’s various kinds of resource management plans and terms of reference.

Ad hoc RMPs are developed as necessary to fulfill unusual or unexpected planning needs. Files include issue specific plans for protected area strategies and road access plans. The majority of these files are lakes classification files which record the characteristics and uses of specific lakes.

Approved lake classification files may contain maps, photographs, aerial photographs, copies of fishing licenses, fish analysis, meeting minutes, reconnaissance surveys, reconnaissance lake inventories, and a brief report describing the size, shape, location, and uses of the lake. Most files list the uses of the lake and immediate area for timber, silviculture, range, engineering, fishing, recreation, commercial use, wildlife use, and First Nations use. Any commercial interests on the lakes such as traplines, guides or resorts may be listed. Files may also include correspondence regarding lake classification from government employees or interested third parties.

Ad hoc coordinated access management plans allow for the construction of roads and other infrastructure to increase access to wilderness areas. Files include letters from interested third parties impacted by the plan, alongside maps, reports, meeting records, and comments on draft plans by members of the public.

Sustainable resource management plans (SRMPs) cover a relatively small area (usually under 100,000 hectares), referred to as a landscape unit, and address the specific resource management issues in the area. This series includes records related to the 100 Mile House SRMP, including terms of reference and planning team documents used in drafting the plan.

Local resource use plans (LRUPs) were replaced by SRMPs between 1999 and 2003 and functioned similarly. The series includes LRUPs for several areas. Files may include planning team records, final approved plans, and a variety of other records which may document the creation of plans, the annual review of plans by community members and stakeholders, and the execution of the plan. Files address issues such as the construction of infrastructure, land management and various kinds of land use in the areas, particularly managing grazing land through the use of burning and fence construction.

The series includes two water use resource management plans, one for Clinton Creek and another for Michelle Creek near a Nazko Indian Reserve.

The series also includes a coastal RMP for Kyuquot Sound, a copy of the Thompson-Nicola Regional District regional growth management strategy, a regional land use plan (RLUP) for the Cariboo Chilcotin land use plan (CCLUP) and two higher level RMPs, one for the CCLUP and one for Kamloops.

It is unclear exactly which Ministries may have been responsible for the creation of these records before the 1990s. The likely Ministries responsible for the creation of this series, and their dates of the responsibility, are:
Ministry of Environment (1988-1991)
British Columbia. Ministry of Environment, Lands and Parks (1991-2001)
British Columbia. Ministry of Sustainable Resource Management (2001-2005)
British Columbia. Ministry of Agriculture and Lands (2005-2010)

Records in this series are covered by ORCS 17430-02, 17610-02, 17610-60, 17730-03, 17730-60, 17670-02, 17790-02, 17520-02 and 17460-02 of the Resource Management ORCS (schedule 144100).

British Columbia. Ministry of Agriculture and Lands

Okanagan Shuswap Forest District timber tenure records

  • GR-3910
  • Series
  • 1969-2006

This series consists of forest tenure records from the Okanagan Shuswap district and its predecessors, 1969-2004. This series may contain records created by the Salmon Arm Forest District, Penticton Forest District and Vernon Forest District in the Kamloops Forest Region. These districts (or parts of them) were amalgamated to form the Okanagan Shuswap Forest District in 2003, and continued to manage the existing tenures in the new District.

The series includes a variety of forest tenure records, including tree farm licences, replaceable forest licence cutting permits, timber licence cutting permits, licences to cut, non-replaceable timber sale licences, replaceable timber sale licences, woodlot licences and special use forest use permits. Files contain forest development plans, management plans, legal documents, annual reports, operations information and a TFL management plan recreation analysis report. Records regard the issuance, evaluation, administration, monitoring, planning, replacement, cancellation and extension of forest tenures

Records in these files include licences, correspondence, maps, photos, road permits, annual reports, inspection reports, pre-harvest prescriptions and assessments, cutting permits, licence replacements, licence applications, silviculture prescriptions, harvest inspection reports, status clearance forms, logging plans and records regarding cancellation, extension of licences, and some archaeological impact assessments.

The majority of files consist of replaceable forest licence cutting permits. These files provide licences to harvest windblown salvage timber, harvest salvage from pine beetle infested timber, burn logging debris, clear timber for road right-of-ways, etc. Records include maps, silvculture information system definitions, silviculture and stand treatment reports, activity reports, amendments, burn plans, logging inspection reports, logging plans, harvesting reports and some photos.

The ministries responsible for the Forest and Range Districts, and the years that they were responsible, are:

British Columbia. Dept. of Lands, Forests and Water Resources (1962-1975)
British Columbia. Dept. of Forests (1975-1976)
British Columbia. Ministry of Forests (1976-1986)
British Columbia. Ministry of Forests and Lands (1986-1988)
British Columbia. Ministry of Forests (1988-2005)

This series is classified under ORCS numbers 19500-45, 19500-60, 19540-25, 19570-25, 19580-45, 19600-25, 19600-55, 19620-25, 19620-45, 19700-45, 19700-20, 19710-20, 19710-30, 19710-45, 19720-20 19720-25, 19720-45, 19720-50 and 19720-60 of the Ministry of Forests schedule (881261).

British Columbia. Okanagan Shuswap Forest District

Public and preventative health records

  • GR-4020
  • Series
  • 1987 - 2006

The series consists of public and preventative health records relating to the development of programs and policies for the provision of prevention services directed at persons and groups who are at risk for developing a health problem, disease or disorder. These programs are guided by the Health Act (RSBC 1996, c. 179); some programs may also fall under the Health Act Communicable Disease Regulations (BC Regulation 567/98), and the Dentists Act (RSBC 1996, c. 94). This series includes records relating to ensuring best evidence policy and program development and maintenance, community health services issues pertaining to cardiovascular disease, communication disorders, musculoskeletal disorders, neurological and behavioral disorders, nutrition issues, and health prevention and promotion; and health services for mentally challenged adults living in the community. Some of the programs/projects documented in these records include ActNow BC, Dial-a-Dietician, BC heart health project, Pregnancy Outreach program, and Action Schools!. These records were created and received by the Population Health and Wellness Division, Ministry of Health between 1987 and 2006 in BC.

The records are arranged alphabetically by project or program, or by issue or title. Record types include correspondence, reports, presentations, briefing notes, research materials, research data, financial statements, program/project planning materials, drafts, notes, and workshop/outreach materials. These records are classified under section 3 public and preventative health of the Community Health Programs ORCS (schedule 122353), 2011. The files are assigned an alphabetical acronym code and the following ORCS numbers: health promotion and prevention projects, programs, initiatives, and strategies (62330-30); non-communicable disease project and program files (62390-30); nutrition project files (62420-30); nutrition program and initiative files (62420-40); and communication disorder hearing and audition projects (62250-30). The series also includes annual, operational, research, statistical, and other reports (62420-45). Some files have been removed for tobacco litigation. These files are identified on the file list as [removed].

British Columbia. Ministry of Health (1976-2001)

Fort Nelson Supreme Court probate files

  • GR-3615
  • Series
  • 1971-2006

The series consists of probate files created by the Fort Nelson Supreme Court between 1971 and 2006. The records are arranged by probate file number.

British Columbia. Supreme Court (Fort Nelson)

Ministry of Aboriginal Relations and Reconciliation legal files

  • GR-3614
  • Series
  • 1988 - 2006

The series consists primarily of the ministry’s “legal opinions register/binders” for multiple years. These include memoranda and correspondence written by the Attorney General, Legal Services Branch, which give that branch’s confidential legal opinions.

The records were arranged by their creator chronologically by year and month. Each file contains an index at the front of the file, where opinions are indexed by a file number, date, writer of the opinion, and subject.

The series also consists of case files created for specific legal issues and questions.

The records were classified as 350-02 and 350-20 in the BC Government’s Administrative Classification Schedule.

British Columbia. Ministry of Aboriginal Relations and Reconciliation

Accommodation planning as-built drawings

  • GR-3905
  • Series
  • 1990-2006

This series consists of accommodation planning as-built drawings and records regarding buildings solely used by the Ministry of Forests, 1990-2006. Much of the planning was conducted by or with the BC Building corporation.

Records regard the planning, construction, addition and renovation of buildings used by the Ministry of Forests across the province. This includes plans to upgrade or modify existing buildings, organizational moves, space transfers and accommodation re-planning to accommodate organizational change from Ministry restructuring and delineate surplus space. Each file relates to a particular location of satellite offices, Forest District offices, field offices, headquarters, warehouses and other buildings used by Forestry staff. All buildings are no longer in use and have been sold or had their leases terminated.

Records include project specifications, invitations to tender, blueprints, whiteprints, architectural drawings, project briefs, building requirements, sketches, site information, photos, building permits, correspondence, financial records, accommodation proposals, and information on staffing numbers and their required space in particular offices.

The records have been classified as ARCS number 510-02. Files are arranged in the order as they were received by the Ministry.

British Columbia. Ministry of Forests (1988-2005)

Regional growth strategy case files

  • GR-3973
  • Series
  • 1996 - 2006

The series consists of advisory and informational records developed by the provincial government for local governments to facilitate developing, adopting, and implementing regional growth strategies, which are strategic plans that commit participating municipalities and regional districts to a course of action to meet common social, economic, and environmental objectives, 1996-2006. The Local Government Act (RSBC 1998, c. 323) provides a framework for interactive planning between regional districts, municipalities, and the provincial government for creating these long-term land and resource management plans at the regional level. The plans often deal with rapid urban growth and its effect on matters such as air quality, affordable housing, transportation, drinking water, farmland, and wilderness, and natural areas. Some of the records in this series cover provincial government involvement in major projects such as large-scale transportation projects that may have significant environmental, economic, social, cultural, and health effects. The Local Government Department, part of the Ministry of Community Services and its predecessors, is responsible for this set of records.

This series is arranged by regional district or project name. The records include correspondence, memoranda, briefing notes, bylaws, minutes, agreements, and reports. The records are classified under growth strategy case files (55700-20) of the Local Government Services ORCS, 2006.

British Columbia. Ministry of Municipal Affairs and Housing (1996-1998)

Cabinet committees meeting case files

  • GR-3676
  • Series
  • 1969-2006

The series consists of records created by Cabinet committees, Deputy Ministers' committees and sub-committees between 1969 and 2005. Records include agendas, records of decisions, and meeting minutes as well as related reports, briefing notes, backgrounders, recommendations, communication plans, information packages and correspondence associated with or referenced in meetings. Most files contain records related to a particular meeting, however, there may also be subject files, publications, document requests, correspondence files, committee trips and administrative files from the committees.

Committee files provide evidence of their discussions, decisions and policy creation. Cabinet committee deliberations focus on strategic priorities and substantive issues, the acceptance or rejection of recommendations, and the early notification and review of contentious issues. Cabinet committees provide a forum for thorough analysis of an issue or fulfill mandates enunciated by statute. The Premier establishes committees, and determines their mandate, authority and membership.

Committees, subcommittees and working groups represented in the series include (listed roughly in the order in which they first appear) :

-- Cabinet Committee on Environment and Land Use (ELUC)
-- Environment and Land Use Technical Committee (ELUTC)
-- Deputy Ministers’ Committee on Environment and Land Use (DMCELU)
-- Cabinet Committee on Social Services (CCSS)
-- Deputy Ministers' Committee on Social Services (DMCSS)
-- Deputy Ministers' Committee on Social Policy (DMCSP)
-- Sub-Committee on Social Services Policy and Priorities
-- Cabinet Committee on Economic Development (CCED)
-- Deputy Ministers’ Committee on Economic Development
-- Cabinet Committee on Regional Development (CCRD)
-- Deputy Ministers’ Committee on Regional Development (DMCRD)
-- Deputy Ministers’ Committee on Sustainable Development
-- Cabinet Committee on Coal Development
-- Deputy Ministers’ Committee on Coal Development
-- Cabinet Committee on Employment Development
-- Sub-Committee on Employment Development
-- Deputy Ministers' Investment Committee
-- Interministry Committee on Regulation Reform
-- BC Task Force on Environment and Economy (E&E)
-- Wilderness Advisory Committee
-- Cabinet Committee on BC Transit
-- Cabinet Committee on Urban Transit
-- Cabinet Committee on Urban Affairs
-- Cabinet Committee on Expo Legacy
-- Deputy Ministers' Committee on Traffic Safety
-- Western Economic Policy Liaison Committee
-- Cabinet committee on Confederation
-- Cabinet committee on Alcan
-- Cabinet Committee on Housing
-- Cabinet Committee on Energy
-- Cabinet Committee on Rent Control
-- Various inter-governmental committees
-- Treaty Working Group (TWG)
-- First Nations Issues Working Group (FNIWG)
-- Green Economy Working Group (GEWG)
-- Cabinet Committee on Crown Corporations (CCCC)
-- Forestry Working Group
-- Planning and Priorities Committee (PPC or P and P)
-- Agenda Development Committee (ADC)
-- Planning Board (PB)
-- Sustainable environment fund
-- Crown management Group (of CCCC)
-- Officials Coordinating Committee on Cassiar (re: closure of Cassiar asbestos mine)
-- Commission on Resources and Environment (CORE) Liaison Committee
-- Cabinet Committee on Cultural Heritage
-- Cabinet Committee on Multiculturalism
-- Cabinet Committee on Native Affairs
-- Cabinet Committee on Aboriginal Land Claims and Self Government
-- Aboriginal Affairs working group
-- Cabinet Committee on Constitution
-- Cabinet Committee on Drug Abuse
-- Cabinet Committee on Vancouver International Airport
-- Land Use Planning Working Group
-- Deputy Ministers’ Committee on Land Use
-- Cabinet Committee Coordinating Group
-- Social Assistance Renewal Project
-- British Columbia Benefits Working Group
-- Deputy Ministers’ BC Benefits Management Group
-- National Unity Working Group
-- Government Operations Sub-Committee
-- Growth Strategies Committee
-- Income Security Review Working Group
-- Cabinet Committee on Collective Bargaining
-- Ad Hoc Deputy Ministers’ Committee on Clayoquot
-- Outreach Management Committee
-- Treaty Information Initiative Management Committee
-- Nisga’a Reference Group
-- Minister’s of State meetings
-- Working Group on Fisheries Issues
-- Joint Planning Board and Treasury Board Meetings
-- Ad Hoc Committee on Labour Legislation
-- Government Caucus Committee on Communities & Safety
-- Government Caucus Committee on Economy
-- Government Caucus Committee on Government Operations
-- Government Caucus Committee on Economy & Government Operations
-- Government Caucus Committee on Health
-- Government Caucus Committee on Natural Resources
-- Joint Government Caucus Committee on Natural Resources and Economy
-- Government Caucus Committee on Social Policy
-- Government Caucus Committee on Economy and Environment
-- Government Caucus Committee on Economy and Resource Development
-- Government Caucus Committee on Education
-- Government Caucus Committee on Cross Government Initiatives
-- Cabinet Committee on Treaties
-- Economic Council Committee
-- Belsey Land Use Task Force
-- Core Review and Deregulation Task Force

Note that committees may be identified by their full name, part of the name or an acronym in the file list.

Many files relate to Environment and Land Use Committees (ELUC). A large portion of these committee files relate to appeals for the use of land in the Agricultural Land Reserve (ALR). The ELUC is responsible for deciding on appeals from Agricultural Land Commission decisions related to the exclusion or addition of land in the ALR. Land may be requested for exclusion from the ALR so it can be used for commercial, residential or other uses. These files may be the original application and appeal files from the Agricultural Land Commission. There are also subject files and reports on land use projects, such as the creation of parks, hydroelectric projects, mines, as well as files on subjects such as foreign ownership. These files may contain maps and other cartographic material.

The series includes Cabinet (Executive Council) meeting case files. Cabinet is chaired by the Premier and consists of all Cabinet ministers. It is the central decision-making body of government and a collective body for Cabinet ministers to decide significant government issues.

The series includes Deputy Ministers' meeting case files. This council is a strategic planning and problem-solving forum for deputy ministers, with a focus on corporate issues.

The series includes Core Review and Deregulation Task Force meeting files between 2001-2003. This task force was responsible for conducting a general review of government operations and Crown corporations, to help prepare ministry service plans.

This series also contains open cabinet meeting materials. One of the key commitments of the BC Liberal government's 2001 election platform was to hold open, televised Cabinet meetings that were broadcast live on the Internet at least once a month. The Premier of the time, Gordon Campbell, stated this was to ensure that major capital spending decisions and land-use decisions involving the Agricultural Land Reserve (ALR), new parks, land claims and tenure reform were decided by Cabinet in public, and not behind closed doors. From 2001 to 2004 the Liberal government held approximately 30 open cabinet meetings.

The series does not include the records of the Cabinet Committee on Legislation or the Deputy Ministers’ Committee on Legislation; these records can be found in series GR-3677.

Coloured file removal slips in the boxes indicate files which were removed for the tobacco litigation case in the late 1990s and early 2000s.

Records in the series are covered by ORCS 10400-20 of schedule 881099 (Office of the Premier and Executive Council) and were scheduled for full retention. Deputy Minister's Council files are covered by ORCS 10500-20. Cabinet meeting case files are covered under ORCS 10200-20.

British Columbia. Office of the Premier

Transportation minister correspondence

  • GR-3665
  • Series
  • 1993-2006

Series consists of correspondence between members of the public and the Ministry of Transportation between the years 1993-2003. The majority of the correspondence consists of letters from the public sent to the Minister of Transportation. The letters deal with various forms of transportation including automobiles, ferries, marine, railroads, transit, pedestrian and cycling. The subjects include the condition and maintenance of transportation infrastructure including highways, roads, sidewalks, bridges and ports and sidewalks. Some of the letters relate to transportation issues that also fall under the jurisdiction of municipalities and the Federal Government.

When the ministry received these letters, the Correspondence Branch assigned a unique number to each letter in the ministry’s correspondence tracking database called Cliff. The branch would then research the issue, request information from ministry staff and draft a response. The draft response was then forwarded to the minister’s office who would review the letter and either sign it or return it to the branch for further revisions.

The files contain the letter from the public, notes and registration forms by the ministry, draft replies and a copy of the final response. Some letters were sent to the ministry with attachments such as reports, photographs, and videos.

The letters are arranged numerically by the Cliff number or by another number. The letters from 1993-1998 are arranged annually by a sequential number that begins at 1 at the beginning of each year.

There are gaps in the records. Some file folders were transferred to the archives empty. Between 1993 and 1997 the ministry often “batched” letters that are similar in nature. This is especially true for things such as petitions. During this same time they would also create separate files for letters that the ministry did not respond to. The file titles for these were labelled as “no response” or “FYI” in the file titles.

The records were classified by the ministry under 280-30 in the Administrative Records Classification System (ARCS).

The records were originally created by the following two ministries:

Ministry of Transportation and Highways (1993-2001)
Ministry of Transportation (2001-2006)

British Columbia. Ministry of Transportation and Highways

Duncan Supreme Court probate/estate files

  • GR-2997
  • Series
  • 1950-2004

Probate/estate files. Files are arranged chronologically and by unique probate number in ascending order.

British Columbia. Supreme Court (Duncan)

Committee meeting records

  • GR-3448
  • Series
  • 1996-2005

The series consists of records generated by the British Columbia Buildings Corporation’s Management, Executive and Property Management Outsourcing committees between 1996 and 2005 during the course of meetings and presentations.

The series consists of two subseries. The first (accession 95-2014) consists of records created by the Property Management Outsourcing group. These records include copies of presentations and meeting minutes as well as work stream records relating to HR, Finance, the RFP process, and business case documents. The subseries includes a significant volume of correspondence in addition to committee presentation documents.

The second subseries (accessions 95-5048 and 95-0374) consists of meeting agendas and minutes, as well as property reviews, presentations on workplace initiatives, third party reports, and budgetary forecasts. The subseries also consists of handouts and printouts of presentations delivered at committee meetings by various subordinate BCBC groups, including the Finance group and Client and Accommodation Services group.

Records are arranged by committee and by meeting date.

British Columbia Buildings Corporation

BC Parks policies

  • GR-3870
  • Series
  • 1984-2005

The series contains printed copies of various policies and procedures that have been place at BC Parks. The policies helped inform employees about the proper procedures for dealing with a variety of issues that could take place at their offices and outdoors in the parks.

Presently, the series contains the policies and procedures on the following topics:

Discover Camping policies (Campground Reservation Service): contains policies and procedures for employees responsible for reservations of campgrounds. This include a manual indicating all the steps and required information for booking a reservation, as well as policies for limits to requests, discounts, receipts, payments, cut-off times, no-shows, reservation changes and cancellations etc. The manual includes a telephone script for customer service representatives.

Mineral Exploration and Development in Parks: contains a policy on mineral exploration and development in parks and recreational areas.

Permit Management Policy and Procedures: contains recommendations and changes for a new effective and decentralized processed for permits such as research permits, BC Hydro permits, and minor film productions. The records solicit opinions from various BC Parks offices about what to include in the new manual, as well as memos and Terms of Reference from the Permit Program Team.

Public Safety and Park Security: contains the Introduction to Enforcement Handbook and amendment packages for Park Rangers, as well as various policies on safety of both employees and park visitors.

British Columbia. Ministry of Water, Land and Air Protection

Conservation Officer Service records

  • GR-3875
  • Series
  • 1996-2005

This series contains records from the Conservation Service Office, part of the Enforcement program of the Ministry of Environment and its predecessors. The series contains records related to the image/identity of the service, such as details on the establishment of their service flag, commemoration medals and motto. There are also records related to Conservation Officer job descriptions and job training which includes manuals and/or instructions related to writing reports, conducting investigations and handling firearms. The series also covers information related to special sections under the Enforcement program for commercial and industrial investigations.

British Columbia. Ministry of Environment (2005-2017)

Species at Risk Co-ordination Office records

  • GR-3878
  • Series
  • 2004-2005

This series contains miscellaneous records from the Species at Risk Co-ordination Office (SARCO), part of the larger Integrated Land Management Bureau responsible for coordinating changes to land and resource use management plans. SARCO worked with government to protect endangered species and ecosystems at risk. They were involved in determining which species were at rick and making recommendations based on science as to what could be done to help protect and recover population numbers.

Currently this series contain files related to Mountain Caribou. Presently there are only committee files and publication files.

Within the series are records from the Cariboo-Chilcotin regional resource committee which contain general wildlife measures and recommendations for the Cariboo-Chilcotin land use plan. There are also records from the Mountain Caribou Science Team meetings which include information on business expenses, meeting agendas and correspondence.
The publication files in this series relate to news releases, such as the Forest Practices Board’s Mountain Caribou report and related responses. These files contain correspondence with feedback from members, as well as official news releases and new clippings.

British Columbia. Ministry of Agriculture and Lands

Squamish Forest District silviculture records

  • GR-4081
  • Series
  • 1910-2005

This series consists of silviculture experiment files created from 1910-2005 by the Squamish Forest District, a division of the Vancouver Forest Region. The ministry defines silviculture as “the art and science of controlling the establishment, growth, composition, health, and quality of forests and woodlands to meet the diverse needs and values of landowners and society on a sustainable basis.” These files document the historical silviculture treatment work that has been undertaken on specific areas of land that are referred to as openings.

The majority of the records are silviculture opening files. These files were created from the 1970s on, but may include earlier records. Openings document the historical silviculture treatment work that has been undertaken on specific areas of land that are referred to as openings. These files regard changes in the forest cover, changes in prescriptions, cut boundaries and records involving impacts on silvicultural treatments. Files may contain a wide variety of record formats including textual records, maps and photos. The textual records include computer printouts, photocopies, cards, field notes, reports and correspondence.

All opening files include maps or site plans, a forest attribute cover form and other documents related to the opening. Additional documents commonly found in files include: various survey or assessment forms; computer printouts titled the History of Crop Establishment and Tending which provides a history of use and information regarding prescriptions, site preparations, reforestation and stand tending; prescription documents, which provide the management plan for the area; stand tending cards and reports, which show completed forest treatments; and various reports.

Other types of records relate to audits and assessments for major licensees, a 5 year silviculture plan for the district, and
silviculture trials.

The ministries responsible for creating these records, and the years that they were responsible, are:
Ministry of Forests (1976-1986)
Ministry of Forests and Lands (1986-1988)
Ministry of Forests (1988-2005)

The records were classified as 12380-30, 18765-20, 18750-20 and 18990-20 in the Forest Operational Records Classification System (ORCS).

British Columbia. Squamish Forest District

Cranbook Supreme Court probate/estate files

  • GR-2995
  • Series
  • 1950-2005

This series contains probate/estate files.

The file number refers to the number assigned by the court registry rather than to the file's physical order in the box. Each year, the numbering system restarted from 1 and ascended chronologically. Thus, it is possible to have multiple files with the same number in a box, as they date from different years.

British Columbia. Supreme Court (Cranbrook)

Pharmacare strategic planning and consultation files

  • GR-3595
  • Series
  • 1974-2005

The series consists of correspondence, reports, newsletters, meeting minutes, checklists, and memoranda documenting Pharmacare’s policy development and strategic planning. The records were created by the Pharmacare division between 1974 and 2005, although the records date predominantly to the 1980s and 1990s. The records provide evidence of program and policy development and the creation of new Pharmacare programs. The series documents relationships between Pharmacare and various external bodies and agencies, including the College of Physicians and Surgeons, the Canadian Wholesale Drug Association, and the Workers’ Compensation Board. The series also contains consultation files, which document the provision of expert advice on pharmacology or other aspects of the Pharmacare program. This advice was often tied to the decision-making process and development of Pharmacare programs.

The records are governed by classifications 70400-20 and 70480-20 of the Pharmacare Services ORCS (schedule 123389). For records pertaining to the exeution of policies and programs, please see GR-3594.

British Columbia. Pharmacare division

Records of the Vice President (Visitor Experiences) and President and CEO of Tourism BC

  • GR-3645
  • Series
  • 1999-2005

The series consists of both inbound and outbound executive correspondence created by Tourism BC. The records were largely created by Rick Lemon (Vice President, Visitor Experiences) and Rod Harris (President and CEO, Tourism BC). The series also includes one folder of other executive correspondence written by a number of other Tourism BC employees. The correspondence was created between 1999 and 2005, and is arranged first by writer and then chronologically by date. Correspondence packages consist of outbound Tourism BC correspondence, as well as either a Ministry routing slip with a brief description of the original letter, or a copy of the original incoming correspondence itself. Other relevant inter-ministerial correspondence may also be included in some cases.

The majority of correspondence deals with complaints from visitors to the province, but also includes some requests for promotional or informational material, or complaints or questions from tourism operators themselves. In most cases, inbound correspondence was referred to either the Vice President of Visitor Experiences, or the President of Tourism BC himself, although lesser matters were also routed to other employees.

The series is covered by ARCS 280-30 (Executive correspondence referral replies).

British Columbia. Tourism BC

BC Heritage Trust funding project files

  • GR-3692
  • Series
  • 1983 - 2005

The series consists of records which document the financial assistance, for the purpose of heritage preservation, provided by the British Columbia Heritage Trust to organizations and individuals in the province of B.C.

The assistance involved initiatives and projects for the conservation, preservation, repair, restoration and maintenance of properties and structures. It also included historic site conservation, artifact conservation, archaeology projects, interpretive projects, research projects and management plans, oral history projects, and the creation of pamphlets, books and documentary films.

Grants and scholarships were awarded for one-year terms. Grants were available to registered non-profit societies, local governments, First Nations bands, and post-secondary institutions and students. Scholarships were available to BC university students and student prizes were available to BC high school graduate who were continuing on to post-secondary institutions. Study grants were available to professionals or volunteers from local government, non-profit organizations, or First Nation band councils to participate in workshops, symposia, or academic/professional courses.

Program staff reviewed the grant, scholarship and student prize applications and made recommendations to the BC Heritage Trust Board. Upon application, a case file was created for each applicant unless the applicant was clearly not eligible for funding. Most of the records are arranged by a file code which consists of that case file or project number (e.g. 00-79).

The records include: correspondence, applications for assistance and supporting documentation, photographs, architectural plans, feasibility studies, heritage building inventories, project budgets, business plans, letters to the Heritage Trust requesting payment, approved and rejected applications for financial assistance, maps, sketches, plans, press clippings, various reference materials, architectural plans and studies. Also included are progress reports, interim reports and final reports on projects, which often include photographs to document work in progress or completed. Payment records pertaining to applications receiving financial assistance include the name and details of prospective and/or completed heritage projects. The series also includes some annual reports and performance plans and board meeting minutes of the BC Heritage Trust.

The series includes records regarding creation of heritage trusts for Barkerville, together with records concerning management agreements between the Province and local trusts for the management and operation of historic sites. Records also relate to the devolution of the operation of heritage sites prior to the elimination of the British Columbia Heritage Trust in 2003.

Some projects involved the writing and publication of books and other published materials. The final products -- books and other published materials -- are located throughout the series.

Other records related to the British Columbia Heritage Trust are: GR-2941, GR-1661 and GR-3432. See also records created by the Heritage Conservation Branch.

British Columbia Heritage Trust

Board of Directors records

  • GR-3449
  • Series
  • 1978-2005

The series consists of records created and received by the British Columbia Buildings Corporation’s Board of Directors between 1978 and 2005. The records include copies of legislation, Directors' Books, third party reports, share certificates, meeting agendas and minutes, recommendations, resolutions, strategic plans, budgetary approvals, and informational items. The records deal with the acquisition, lease, and disposal of specific properties as well as with expenditure reviews and broader corporate affairs. Some records provide information on the organizational structure of the Corporation.

The series is arranged into two subseries. The first subseries (accessions 94-5048, 94-6951, and 95-0374) consists of meeting agendas and minutes generated by Board of Directors held between 1996 and 2005. These are arranged in chronological groupings and provide insight into the decision-making processes of the Board. Some meeting records also include reports or copies of presentations that supplemented meetings.

The second subseries (accession 95-4044) consists of reference material and correspondence created and received by the Board of Directors. This includes third-party reports, copies of legislation, correspondence relating to the appointment and renewal of Board members, lists of Board expenses, share certificates and Directors' books. The Directors' books provide a comprehensive overview of the Corporation and include a list of every decision made by the Board between 1976 and 2000, as well as a list of the roles and responsibilities of Board members, a list of Board members in 2000 and the name and office of the minister responsible for the Corporation. Accession 95-4044 included copies of a presentation on both paper and plastic transparencies. Due to preservation issues, the transparencies were disposed of and photocopies were made of the two slides that did not already have a corresponding print copy.

British Columbia Buildings Corporation

Women’s issues case files

  • GR-3523
  • Series
  • 1996-2005

The series consists of articles, meeting minutes, briefing notes, reports, guides and resource guides created or received by the Women’s, Seniors’, and Community Services division of the Ministry of Community Services. The series includes a 2005 report issued by the Federal Government. The series also consists of the results to an anonymous questionnaire regarding women’s economic security and pay equity, as well as reports from the Save the Children foundation about issues affecting Aboriginal women and youth. The series, which covers issues affecting both Native and non-Native women, also consists of statistical profiles of Aboriginal and Metis communities in BC. The records provide evidence of the provincial government’s programs and services for women.. The records were created or received between 1996 and 2005. It is unclear whether the records were created by a branch of the Women’s, Senior’s, and Community Services division, or by the division itself. Other, slightly later, records pertaining to women’s issues were created by the Women’s and Seniors’ Policy branch and this branch is listed in the current ORCS (as of 2016) as the office of primary responsibility.

The records are arranged first numerically by file code and then alphabetically by file title, and are covered by ORCS 20000-20 and 20050-20 of schedule 117476 (Women’s Equality).

British Columbia. Women's, Seniors', and Community Services

Records of the Deputy Minister, Environmental Assessment Office

  • GR-3826
  • Series
  • 2002-2005

The series contains records originating from the office of Joan Hesketh, Deputy Minister and Executive Director of the Environmental Assessment Office, Ministry of Sustainable Resource Management. Many of the records appear to have been accumulated for reference purposes with only a portion of the records actually being created by Ms. Hesketh.
Within the series are the Deputy Minister’s calendar and house books, as well as a day book in which the DM files their correspondence relating to new appointments and general issues. The series also contains the day books of the Minister of Sustainable Resource Management, Hon. George Abbott, the Minister of Water, Land and Air Protection, Hon. Bill Barisoff, and the Minister of State for Resort Development, Hon. Sandy Santori. It appears that these day books were kept by the Environmental Assessment Office as the correspondence and reports within them relate to various projects that were being assessed by the EAO. This includes projects like the Jumbo Glacier Resort near Invermere, B.C.
Other records found in this series are minutes, draft reports, workshop documents and guides from the Environmental Assessment Advisory Committee, federal agreements, as well as general briefing notes on projects requiring the approval of the Environmental Assessment Office.
The records are classified under the Administrative Records Classification System (Schedule 100001) and cover the following primary and secondary numbers:

100-30: Appointment books, calendars, diaries
148-25: Approved federal agreements
200-20: General committees
280-01: General [briefing notes]
355-04: House briefing notes

British Columbia. Ministry of Sustainable Resource Management

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