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Community transition support files

  • GR-3986
  • Series
  • 2005 - 2009

This series consists of records relating to developing tools to support communities in economic and social crisis in BC. This includes providing economic and social support to communities in need such as resource dependent communities in immediate economic crisis caused by events such as mill closures, and inner-city urban areas experiencing economic and social issues. Records include agreement development, socio-economic background information, meeting materials, and draft agreements in Prince George and Victoria. These records were created by the Ministry of Community Development and the Ministry of Community Services from 2005-2009.
The records are arranged alphabetically by community name. They consist of correspondence, agendas and minutes, reports, news articles, draft agreements, and presentations. These records are classified under the 2006 version of the Local Government Services ORCS as community transition support policy and procedures files (55400-00).

British Columbia. Ministry of Community Development

Environmental fund project reports

  • GR-4012
  • Series
  • 2002 - 2009

The series consists of reports documenting oil and gas development research and studies funded primarily through the Science and Community Environmental Knowledge (SCEK) fund. The fund financially supported and facilitated research, technological innovations, and demonstrations of findings on environmental issues relating to oil and gas exploration and development in BC . The final project reports were created by the Oil and Gas Commission under the Oil and Gas Commission Act (SBC 1998, c. 39), the Petroleum and Natural Gas Act (RSBC 1996, c. 361), the Pipeline Act (RSBC 1996, c. 364), the Forest Act (RSBC 1996, c. 157, s. 51) and the Waste Management Act (RSBC 1996, c. 482) between 2002 and 2009.
The records are arranged by year and internal project number. They include correspondence, reports, and maps. In the 2005 version of the Oil and Gas Regulation ORCS (schedule 163507), the final reports are classified as environmental fund projects – pending/approved (21300-20). In the 2019 Oil and Gas Regulation ORCS, this classification was closed because the funding program was replaced by an independent society external to the Oil and Gas Commission.

British Columbia. Oil and Gas Commission

Watt family fonds

  • PR-2317
  • Fonds
  • [ca. 1910]-2009

The fonds consists of the records of the Watt family from ca. 1910 to 2009 and documents the family activities in Ontario, British Columbia and England. There are seven series in the fonds as follows:

George and Mary Watt files: These files consist of records created by George and Mary Watt while living in Wellington, Ontario and West Vancouver, British Columbia. They include family correspondence (including some audio letters), family photographs, pocket and travel diaries, Christmas card lists, scrapbooks and clippings from ca. 1910 to 2004.

Alison Logan files: These files consist of records created by Alison Logan (later Watt) during her childhood and young adulthood in London, England and her first years in Vancouver, BC. They include diaries, correspondence with friends and family (including an audio letter), school and university papers and certificates, programs, cards, photographs and travel diaries from 1952 to 1973.

Robert Watt files: These files consist of records created by Robert Watt during his childhood in Ontario and West Vancouver and young adulthood in West Vancouver and Ottawa. They include a baby book, notes and clippings, school and university papers and certificates, correspondence with family and friends, cards, photographs and diaries from 1945 to 1973.

Robert and Alison Watt files: These files consist of records created by Robert and Alison Watt during their married life in Vancouver, BC and Ottawa, Ontario. They include diaries, correspondence with family and friends, household papers and correspondence, wedding and travel files, cards, financial files, employment files, photographs, family heraldry information and files and West Vancouver High School reunion files. These files span the years 1971 to 2009. They also include family history files created by Robert during the research and writing of family history.

General heraldry files: These files consist of records created by Robert Watt during his life in Vancouver to manage Vancouver based heraldry projects and Heraldry Society of Canada activities. They include correspondence, publications, bibliographies, subject files, project files, certificates, photographs, video and audio recordings, artwork and convention files from 1971 to 1993.

Canadian Heraldic Authority files: These files consist of records created by Robert Watt in his capacity as Chief Herald of Canada from 1988 to 2007, based in Ottawa, Ontario. The files include correspondence, subject files, coats of arms and letters patent for individuals and institutions, travel and conference files, appointment books, photographs, video and audio recordings, framed certificates and other framed works from 1986 to 2008.

Watt (family)

Nora Mary Baldwin fonds

  • PR-2336
  • Fonds
  • 1942-2009, predominant 1942-1966

The fonds consists of two leather bound photograph albums documenting the life of Nora Baldwin. The black album contains 78 b&w photographs of Baldwin’s professional nursing life at Royal Jubilee Hospital in Victoria, between the years 1942-1945. There is a handwritten document tucked into the album documenting some humours characteristics of infants. The red leather album contains 223 b&w images, some of which consist of Baldwin’s nursing career, however other photographs include travel in Western Canada, as well as photographs of friends and special events, between the years 1942-1966. Also included is a copy of the funeral program for Nora Mary Baldwin in 2009.

Also included among the records is a small collection of pins and name tags belonging to Nora Baldwin and relate to her career as a nurse.

Baldwin, Nora

Executive correspondence

  • GR-3790
  • Series
  • 1997-2009

The series consists of the executive’s records of the Ministry of Agriculture and Lands. There are also a small amount of records from the ministry’s predecessor, the Ministry of Agriculture, Food and Fisheries. They cover the years 1996-2009.
The records relate to various administrative services for and by the ministry executive, mainly correspondence and briefing notes. A large portion of the series contains incoming and outgoing correspondence referrals. These letters and emails respond to the questions and concerns sent by citizens and corporations related to the agricultural sector in Canada and are referred to an office in the ministry for reply, such as the Minister, Deputy Minister or Assistant Deputy Minister. Each of these letters typically includes a tracking slip indicating to whom the letter was forwarded and what action was ultimately taken.
Other correspondence in the files includes the collection of information on current issues the Ministry was involved in. A lot of this correspondence is supplemented with pamphlets, booklets, copies of news clippings and other documents. There is also a copy of the book ‘The End of Food’ by Thomas. F. Pawlick (Greystone Books, 2006).
The executive correspondence referral replies appear to be arranged by referral number and to some extent by date. Depending on the topic concerned, some letters took longer to reply to and therefore the chronological order is not always maintained in accordance to the referral number. During some years, they were also organized by the first letter of the sender’s last name. Some files of correspondence may also be arranged to some extent by the person replying to the letter. Correspondence and accompanying documents relating to special topics issues of interest are organized by subject.

British Columbia. Ministry of Agriculture, Food and Fisheries (2000-2005)

Administrative records

  • GR-3830
  • Series
  • 1984-2009

The series contains miscellaneous administrative records from the Ministry of Environment (2005) and its predecessors.
The records document the history, mission and strategic priorities of the ministry and its branches as well as its organizational structures over the years. This includes the reorganization of the Planning and Assessment Branch. Furthermore, as part of a submission to the Enquiry B.C referral service, the records also contain presentations introducing the work of the ministry.

Some of the records in this series pertain to committees or ministerial meetings that deal directly with some sort of aspect of administration. For example, the Integrated Management Committee files located in this series show how the committee was formed and lay out its administrative organization. These records are classified under ARCS 102-20 Administration - Ministry meetings.

Other records in the series include those detailing the meetings between program and regional directors for all programs supported by the Ministry of Environment. These records include agenda items, minutes, summaries of goals and objectives and a review of activities.

The series also contains a Policy Log that assembles a list of memos relating to new policies put in place across the ministry and its branches. A collection of communications plans relates to how the ministry informed staff, the public and special interests groups about the new Bill 50 (Freedom of Information and Protection of Privacy Act). The records include memos from FOI coordinators as well as correspondence and information kits meant to summarize changes to information requests.

The series include three 'transition resources books' which were created for directors in charge of announcing the new divisional and branch/regional structure phases to their employees. This restructuring was announced by the ministry in 1996. The briefing books include updated organizational charts, functions, logistics and action plans, employee letter templates, employee lists and minutes from conference calls with the Deputy Minister and meetings with the Senior Management Committee. Several more organizational charts, histories and agreements are included that focus on the transfer of functions of the Ministry of Environment, Lands and Parks (MELP) to either the Ministry of Water, Land and Air Protection, the Ministry of Sustainable Resource Management and the Ministry of Fisheries. As the Resource Inventory Branch and Aquatic Information Branch were transferred from MELP to the Ministry of Sustainable Resource Management, several early documents pertaining to the management of Pacific salmon are included in this series which includes working group files, stock assessments, and discussion papers. This also includes some legal files related to First Nations fishing rights.

A few administrative records stemming from the Environmental Protection Office are also included in this series. Files classified under ARCS 747 - Firearms includes a list of requests to authorize ministry employees to carry and use firearms as part of their work. These requests include the name of the employee, the purposes of their firearm (e.g. personal safety while working in bear country, collection of wildlife specimens, destroy injured wildlife, wilderness survival, scare wildlife, immobilization), description of the firearm (e.g. make/model), authorization signatures and on occasions, a short description written by the application regarding their experience and training in handling firearms. The applications are accompanied by the written policy on firearms.

Additionally, there are Ombudsman investigations files dealing with a dispute for fines issued under the Waste Management Act.

British Columbia. Ministry of Environment, Lands and Parks

Medical Services Commission minutes and records of decision

  • GR-3966
  • Series
  • 1965-2009

This series consists of minutes, records of decision and other records of the Medical Services Commission (MSC). Most records relate to determining what medical services and procedures are covered under the Medical Services Plan (MSP), their availability, what cost will be covered and how they will be billed. Medical services also include those of dentists, podiatrists, orthodontists, optometrists, chiropractors, massage therapists, physiotherapists, naturopaths, etc. MSC activities also include changing guidelines or appointing hearing panels, committees and subcommittees to support MSC actions and ensure compliance.

This series is arranged in three subseries: records of decision, minutes and other records.

Records of decision date from 1994-2008. These files include agendas, records of decision, correspondence, background information related to issues presented in the meetings for consideration or decision, and other informational items presented to the Commission. Records relate to issues included in the Commission’s meetings.

Minutes date from 1965-1975 and 1991-2009. They document the decisions of the commission which provide the basis for Medical Services Plan policy. Most files are arranged by minute numbers comprised of the year the decision is made and then the next consecutive number. Some minutes may be missing or in the incorrect order. Minutes from the 1960s and 1970s are arranged by date. They are more detailed, and may include transcriptions of proceedings and other documents such as correspondence. Minutes are arranged by year in the file list, however this order may differ from the file order in the boxes.

Other records include copies of legislation from other provinces and BC, including draft of the first legislation and regulation used in implementing MSP.

Records are covered under Medical Services Plan ORCS (schedule 142798) numbers 40050-40 and 40050-50.

British Columbia. Medical Services Commission

BC Ambulance Service (BCAS) policies, program development, and reporting

  • GR-4009
  • Series
  • 1991 - 2009

The series consists of BC Ambulance Service (BCAS) policies and procedures, program development files, and final reports. These records document the development, monitoring and evaluation of emergency health services delivery, including the initiation of pilot projects and the monitoring and evaluation of operational programs. The records also document final policies, procedures, and reports developed by the BCAS. These records were created by the Emergency Health Services Commission under the Emergency and Health Services Act (RSBC 1996, c. 182) between 1991-2009.

The records are arranged by program or project, topic, or policy name. They include correspondence, discussion papers, briefing notes, survey analysis outcomes, research proposals, studies, reports, and final policies/procedures. These records are classified as BC Ambulance Service published reports and studies (51000-00) and policies and procedures (51000-00, 51400-00) under the Emergency Health Services ORCS (schedule 123390), 2011. The records are also classified using an internal file identification code.

British Columbia. Emergency Health Services Commission

Government communications project records

  • GR-4056
  • Series
  • 1999-2009

The series consists of communication project records created by the government communications office (Public Affairs Bureau) Ministry of Citizens’ Services (2009-2011) and its predecessors : Ministry of Labour and Citizens’ Services (2005-2009), Ministry of Management Services (2001-2005), and Ministry of Finance and Corporate Relations (1999-2001) in BC. The records relate to the design, development, and implementation of communication projects by the community and rural development communications office. Communication projects are strategies for the release of information; the project types range from drafting speeches or event planning, to creating minister’s speaking notes for question and answer sessions, or announcing a new government initiative. Some of the methods of communication projects can be through websites, events, or written media. These records document the public communication of the provincial government’s platforms and initiatives. This series of records relates to communications between the ministry and the public on such diverse topics as the BC Winter Olympic games, BC Arts council, community development initiatives, legislation, local government and Union of BC Municipalities (UBCM), regional economic development, sports, and tourism.
These records are arranged by subject. The records include communication plans, news releases, event planning material and rollout plans, information bulletins, key messages, issues alerts, articles, presentations, letters to the editor, copies of model release and copyright agreements for images used, opinions and editorial submissions, media advisories, site maps, source material, questions and answers (Q and As), speeches and speaking notes, maps, and audiovisual material). This series is classified as communication projects (23100-30) under the Government Communications ORCS (schedule 881035).

British Columbia. Ministry of Citizens' Services (2009-2011)

Information and privacy investigations

  • GR-3460
  • Series
  • 2006-2009

The series consists of copies of freedom of information requests, or privacy complaints, which resulted in an investigation. The investigations were conducted by the Ministry of Health and in some cases by the Office of the Information and Privacy Commissioner (OIPC). All files were created by the Information and Privacy office the representing the Ministry of Health (2006-2008) and the Ministry of Health Services (2009).

The files consist of a copy of the original application for records, correspondence between staff and the applicant, correspondence between the ministry and the Office of the Information and Privacy Commissioner (OIPC), submissions to the OIPC, and a copy of the final report. Some files also include photocopies of pages requested by the applicant.

The files in this series were classified as 290-20 in the BC Government Administrative Records Classification System (ARCS). Ministry staff also assigned an additional number that consisted of the year of the investigation followed by a sequential number.

British Columbia. Ministry of Health (2005-2008)

United World College scholarships

  • GR-3534
  • Series
  • 1977 - 2009

The series consists of records relating to the United World College scholarship and document the awarding of the United World Colleges Scholarship to British Columbia high school students, as well as policy decisions for awarding scholarships. The scholarship is awarded annually to grade 11 (age 16-17) students in British Columbia to attend a United World College for two years, resulting in an international baccalaureate (equivalent to the final year of secondary school and the first year of university). The majority of successful applicants within this series attended the Lester B. Pearson United World College of the Pacific (Pearson College UWC) located in Metchosin (Victoria), British Columbia.

The scholarships are funded through the Student Services Branch and staff from this branch sit on the selection committee. Scholarship recipients are selected by an independent committee comprised of representatives of the ministry, public post-secondary institutions, and united world college graduates and former staff.

The records include correspondence regarding policy decisions, award recipients, and general administration. The records also contain applications and reference letters from students across BC, and consideration of these applications.

Information regarding these records has been sourced primarily from Student Services ORCS Schedule No. 117457, United World College Scholarships 40020-05.

Also included in this series is a file of records relating to the development of the One World Scholarship Program. This consists of a proposal made to the Irving K. Barber British Columbia Scholarship Society (IKBBCSS) by the British Columbia Ministry of Advanced Education in 2006. The scholarship was intended for post-secondary students and is not related to the United World College Scholarship.

Multiple ministries have been responsible for creating these records and are listed above with relevant dates.

Records are arranged chronologically.

British Columbia. Ministry of Advanced Education (2001-2008)

Environment correspondence and referral replies

  • GR-3808
  • Series
  • 1995-2009

This series contains the correspondence referral replies of the Ministry of Environment and its predecessors from 1995-2009. Executive correspondence referral replies, also known as minister’s letters, include letters to the executive and their reply letters.

Correspondence deals with a variety of issues related to the environment. Some records record the concerns and complaints from the public about environmental factors, such as the presence of pollution clouds, bad odours or waste in the environment. Others relate to different initiatives and programs proposed by the ministry. A small number of Information Notes and Decision Notes sent internally to executive members of the Ministry are also in the records. There are also letters to the editor written by the Minister to various newspapers in response to articles concerning the Ministry or the environment.

Records are mainly arranged by referral (reference) number with each chain of correspondence filed in its own folder. There are cases in which multiple people wrote in the same complaint or concern; these letters have been filed in the same folder. Records from the Minister’s Office are arranged chronologically by the date of receipt with records arranged into folders by month. Some boxes contain file lists with either a list of the sender/recipient's name and/or the subject of the letter.

The series is arranged by accession number, which contains the records created by a particular office or executive. Currently, the series contains the following eight accessions:

Accession 96-3526 contains the correspondence from the Environment Protection Division of the ministry.

Accession 93-2700 contains correspondence from the Minister’s Office Correspondence Unit. Records consist mainly of interim responses, minister reply drafts sent to the minister for approval and signing, as well as direct replies written by the Environment Protection Division on behalf of the minister.

Accession 95-5840 contains the correspondence of B.C. Environment, Prince George office, specifically correspondence sent, copied or for reply by the Director of Omineca-Peace region, Environmental Protection.

Accession 96-0105 contains the correspondence of the Environmental Stewardship and Protected Areas Division, Lower Mainland Region.

Accession 96-3531 contains correspondence from the Water Stewardship Division, Lower Mainland Region.

Accession 96-3525 contains correspondence of the Environmental Stewardship Division, Lower Mainland Region. All files also contain copies of the original letters received.

Accession 93-0681 contains letters referred to the Minister for reply.

Accession 96-9659 contains correspondence referrals from the Biodiversity Branch with topics mainly concerning wildlife protection.

Accession 95-9854 contains records from the Minister's Office with topics related to environmental protection, environmental stewardship, water stewardship and conservation officer service.

Accession 96-0944 contains correspondence related to the enforcement program and include topics such as investigations into violations of environmental laws, memos regarding BC Conservation Officer Service achievements and misconduct complaints (includes appendices on their powers and responsibilities), letters from animal rights activists, wildlife-human conflicts and general services provided by the COS.

Records in this series are classified under ARCS number 280-30.

British Columbia. Ministry of Environment, Lands and Parks

Land and resource management planning teams

  • GR-3810
  • Series
  • 1991-2009

The series contains records relating to the development, implementation, monitoring and amendment of land and resource management plans (LRMPs). LRMPs are sub-regional integrated resource management plans that are large scale and cover a number of resource sectors (tourism, forestry, mining, etc.). There may be one to a half dozen LRMPs for each region of the province. Regions are divided into smaller management areas called sub-regions.
The records were produced by Interagency Planning Teams whose aims were to initiate and implement the management plans. This included preparing terms of reference, conducting research and assessments, compiling and analyzing data, consulting with interested parties, writing plan drafts and making changes prior to their approval. Types of records included in this series include meeting minutes, glossaries of resource planning terms, interest statements, working group documents, draft plans and comments, regional studies, briefing notes, correspondence, training materials, presentations, reports and other accompanying documents.
Accession 95-6853 contains records related to the Northern Region’s land and resource management plans. They include documents from several sub-regions including Dawson Creek, Fort St. John, Fort Nelson, Prince George region and Peace region. These particular records were produced and accumulated by planning team members from the Ministry of Forest. Accession 96-7598 contains records from the Lillooet, Kamloops and Okanagan-Shuswap planning teams.

The records are arranged according to the Resource Management ORCS (Schedule 144100) and fall under the primary number 17550 : RMP – Land and Resource Management Plans and the secondary number -60 (planning teams).

These records are different to the series Land and Resource Management Committees (GR-3793) which are classified under ARCS Schedule 100001 and primarily deal with records relating to the overseeing and implementing Land and Resource Management Plans following approval from Cabinet.

British Columbia. Ministry of Forests (1988-2005)

Northern Interior Forest Region silviculture records

  • GR-3916
  • Series
  • 1973-2009

This series consists of silviculture experiments and audit records from the Northern Interior Forest Region, 1973-2009. The Northern Interior Forest Region was created with the amalgamation of the Prince George Forest Region and Prince Rupert Forest Region in 2003. The region has included a variety of different forest districts. Records may regard the following Forest Districts: Cassiar, Dawson Creek, Fort Nelson, Fort St. John, Fort St. James, Kalum, Kispiox, Mackenzie, Morice, Prince George, Quesnel, Robson Valley, and Vanderhoof. Note that the names and boundaries of districts and regions varied over the years.

The Ministry of Forests defines silviculture as “the art and science of controlling the establishment, growth, composition, health, and quality of forests and woodlands to meet the diverse needs and values of landowners and society on a sustainable basis.”

Silviculture (SX) experiment files regard trials completed under the jurisdiction of the silviculture program. Includes records detailing all silviculture trials conducted, working plans, results, evaluations, reports, models, copies of articles, maps, data, photos, slides, field notes and video tapes.

Silviculture audit and assessment files regard the audits and assessments made by the Ministry to ensure basic silviculture is carried out in accordance with regulations and approved silviculture prescriptions detailed in the Forest Practices Code of British Columbia Act. Audits evaluate whether or not there has been compliance with the regulations, the silviculture prescriptions are suitable, and there is acceptable progress towards achievement of silviculture objectives in the approved silviculture prescription. Silviculture prescription audits are carried out on areas under both major licences and areas under the Small Business Forest Enterprise Program (SBFEP) with approved silviculture prescriptions. Major licence audits relate to the operations of a specific company identified in the file title. SBFEP audits will include multiple operations in a particular district; these are identified in the files by timber sale licence (or other tenure type) number. Records can include correspondence, inspection forms, reports, and compliance reports for soil conservation, regeneration, free growing obligations, slides, photos and video tapes.

The series also includes some additional records related to silviculture such as openings, stock surveys and planting information. Related procedures may be included in this series or GR-3918.

The ministries responsible for the Forest and Range Districts, and the years that they were responsible, are:

British Columbia. Ministry of Forests (1976-1986)
British Columbia. Ministry of Forests and Lands (1986-1988)
British Columbia. Ministry of Forests (1988-2005)
British Columbia. Ministry of Forests and Range (2005-2010)

This series is classified under ORCS numbers 18765-20,18765-30, 18990-20 and 18990-30 of the Ministry of Forests schedule (881261).

British Columbia. Prince George Forest Region

BC Ambulance Service (BCAS) ombudsperson’s investigations

  • GR-4025
  • Series
  • 1990 - 2009

The series consists of ombudsperson’s investigations into matters relating to the BC Ambulance Service. The records were created and received by the Emergency Health Services Commission between 1990 and 2009. They provide details of complaints regarding matters such as patient care by first responders, BCAS hiring practices, emergency vehicle operations, and allegations of workplace harassment that were sent to the ombudsperson and were subsequently investigated. The files also include closed case summaries of complaints received by the ombudsperson each year on matters related to the BC Ambulance Service. These records are governed by the Ombudsperson Act (RSBC 1996, c. 340) which sets out how disputes about government actions arise and are resolved.

The records are arranged by complainant or topic. They include correspondence, reports, pamphlets, and memoranda. They are also assigned an internal surname or topic abbreviation code. The series is covered by ARCS 155-20 (Ombudsperson’s investigations).

British Columbia. Emergency Health Services Commission

Orders in Council

  • GR-0113
  • Series
  • 1872-2009

The series consists of Orders in Council (OIC) created between 1872 and 2009, arranged numerically by year and then by OIC number. The series also includes some maps and text attachments which were transferred in 1974 from the Dept. of the Provincial Secretary. An Order in Council is a directive issued by the Lieutenant Governor on the advice of Cabinet authorizing certain actions, including creating simple legislation and granting political appointments.

Containers 941119-0002, 941119-0004, and 941119-0006 contain proclamations. These ledgers include a copy of the Order in Council relating to the proclamation and a copy of the proclamation. Each book contains an index listing both the OIC number and the subject of the proclamation.

British Columbia. Dept. of the Attorney-General

Prince George Forest District range management records

  • GR-1034
  • Series
  • 1934-2009

This series includes range management records of the Prince George Forest District, from 1934-2009. Some records are also included from the Fort George Forest District, Robson Valley Forest District and Kamloops Forest District. Records include correspondence, maps, hay cutting permits, land applications, annual reports, and grazing permits, leases and licenses. Records may regard brands, tenure, cooperation, accounts, range resource improvement, general range administration, range condition resource monitoring, range unit use management, community pasture management, the Creation and management of community pastures and balancing land use for range purposes with forestry, wildlife use, recreation and hunting. Each file relates to a particular topic or range tenure.

The majority of records relate to the administration of Grazing Licences and Grazing Permits (ORCS 15700-20) as defined under the Range Act, and Grazing Leases as defined under the Land Act, including issuance, amendments, transfers, billing, monitoring, policy administration, plans specific to tenures, such as Grazing System Plans. Also includes records concerning additions and deletions of land and/or authorized Animal Unit Months (AUM) from grazing tenures. Records include tenure application forms, grazing plans, authorized livestock, correspondence, maps, photos, documents determining range boundaries and use, and information on range improvements and clearing. Note that there may be additional individuals or companies who held the tenure who are not listed in the file list.

Range condition resource management files (ORCS 15420-04, 15420-08 and 15420-09) include files on range seeding and inspections of the condition of certain range units, documented by photos, maps and range use plans.

Range unit files and range unit plans (ORCS 15720-20 and 15720-30) regard measurements of range use, growth and general health. Records include photos, correspondence, range inspections, maps, resource management plans, range management and development plans, photos, user comments, AUM counts, resource analysis, range data, range improvement authorization and range development plans.

Range improvement files (ORCS 15740-20, 15740-35, 15740-30) relate to structural and non-structural resource improvements. Records concerning structural improvements include: fences and cattleguards, water developments and trails. Non-structural improvements include prescribed burns, silvicultural treatments for forage enhancement, grass seeding, fertilization, salting, weed management and timber harvesting. Records include correspondence, improvement authorization, maps of location of planned improvements, invoices, description of improvements, meeting minutes, reports, range use plans, community or stakeholder consultation, pasture use rules, improvement completion reports, water licenses and grazing enhancement fund records.

Community pasture use management files (ORCS 15620-20) include files relating to issues of elk grazing on rangeland and sources of funding for range improvements.

The ministries responsible for the creation of these records, and the years that they were responsible, are:

Dept. of Lands (1908-1945)
Dept. of Lands and Forests (1945-1962)
Dept. of Lands, Forests and Water Resources (1962-1975)
Dept. of Forests (1975-1976)
Ministry of Forests (1976-1986)
Ministry of Forests and Lands (1986-1988)
Ministry of Forests (1988-2005)
Ministry of Forests and Range (2005-2010)

Records in accession 96-4985 are covered by ORCS 15700-20, 15620-20, 15740-20, 15740-35, 15740-30, 15720-20, 15720-30, 15420-04, 15420-08 and 15420-09 of the Forest ORCS (schedule 881261).

British Columbia. Prince George Forest District (1953-1978)

Mackenzie Forest District range management records

  • GR-4102
  • Series
  • 1967-2009

This series consists of range management records from the McKenzie Forest District for the years 1967-2009. This district was part of the Prince George Forest Region (1978-2003) and the Northern Interior Forest Region (2003-2010). Note that the names and boundaries of districts and regions varied over the years.

Records relate to the administration of Grazing Licences and Grazing Permits as defined under the Range Act, and Grazing Leases as defined under the Land Act. This includes their issuance, amendment, transfer, billing, monitoring, policy, and administration. This may include records concerning additions and deletions of land and/or authorized Animal Unit Months (AUM) from grazing tenures. There are also a few range tenure appeal files.

Each grazing permit and licence file relates to a particular range tenure. Note that there may be additional individuals or companies who held the tenure over time which are not listed in the file title.

Records in this series include tenure application forms, grazing plans, range use plans, correspondence, maps, surveys, reports, records determining range boundaries and use, and information on range improvements such as range seeding and clearing. There is also a list of range tenures for the entire district.

The ministries responsible for the Forest and Range Districts, and the years that they were responsible, are:
British Columbia. Dept. of Lands, Forests and Water Resources (1962-1975)
British Columbia. Dept. of Forests (1975-1976)
British Columbia. Ministry of Forests (1976-1986)
British Columbia. Ministry of Forests and Lands (1986-1988)
British Columbia. Ministry of Forests (1988-2005)
British Columbia. Ministry of Forests and Range (2005-2010)

This series is classified under ORCS number 15420-08 and 15700-20 of the Ministry of Forests schedule (881261).

British Columbia. Mackenzie Forest District

BC Arts Council meeting records

  • GR-3544
  • Series
  • 1967-2009

The series consists of meeting agendas and minutes, correspondence, reports, budgets, texts of speeches, grant applications and presentations created between 1967 and 2004 by the British Columbia Arts Council and its predecessor the British Columbia Arts Board. The records document the Council’s programs and funding decisions. Records include the names of organizations that requested grant funding, how much was requested, how much was awarded, and reasons for the decision. The records cover several branches of the arts in British Columbia, including visual arts, dance, and theatre. Early records document the establishment of the British Columbia Arts Board, and include correspondence to and from Sam Bawlf regarding appointments to the Board. The series also consists of the welcoming remarks to the first meeting of the BC Arts Board in 1974. The series also consists of records pertaining to the Centennial Cultural Fund Advisory Committee. The fund was created by premier WAC Bennett and was the first permanent assistance to the province’s cultural activities. Under order-in-council 2784 (1967), interest earned upon the Fund was to be disbursed to arts organizations through local arts councils. In its first year, $190,000 was granted to arts organizations and councils. In 1972, an order-in-council shortened the name to the “British Columbia Cultural Fund.”

The records are arranged by meeting and are generally in chronological order. Meeting packages frequently include records from various Arts Council committees, including the Music Advisory Committee, Literary and Publishing Advisory Committee, the Arts Festivals Committee, the Media Arts Committee, and the Community Arts Advisory Committee. The records are covered by ORCS 80100-04 of schedule 143933 (Cultural Services).

British Columbia Arts Council

Land and resource management committees

  • GR-3793
  • Series
  • 1982-2009

This series contains records relating to land use management in various parts of the province. The records document the creation and activities of various committees established by the planning region to address specific projects as needed.

The records represent the work of committees dedicated to the management of planning teams, emergency and disaster responses, information sharing, consultation guidelines, information management, safety, construction projects and communications.

Part of the series includes the Vedder River Management Committee which was chaired by the Water Management Branch. Other members included representatives from the Engineering Section of the Water Management Branch, Fisheries and Oceans, Fish and Wildlife Management, Inspector of Dykes, Ministry of Agriculture and the District of Chilliwack.

The records from the Peace Managers concern land management committees in the Northern Interior region as well their sub-committees. The records come from the office of Don Roberts of BC Parks; Peace Liard District who was the chair of Peace Managers (IAMC) and the Peace Manager's Oil and Gas Committee. Andy Ackerman, Manager of Environmental Stewardship, later succeeded him as chair.The Omineca Peace Interagency Management Committee's role oversees and guides the implementation of Cabinet approved Land Resource Management Plans and government corporate land use policies. There are representatives from various provincial agencies including : Ministry of Forests, BC Environment, Ministry of Energy and Mines, BC Parks, Ministry of Agriculture and Food, BC Assets and Lands Corporation, Oil and Gas Commission, Ministry of Transportation and Highways, Land Use Coordination Office and Muskwa-Kechina (Program Manager).

The Deputy Minister's Committee on Drought was established in 2003 following a severe drought in British Columbia that put pressure on many water resources. This multi-agency committee and task force conducted studies on precipitation, temperature and ground water conditions in addition to proposing several action plans and programs to help with water conservation. Their records relate to presentations and tours on water conservation, proposals and a list of options for consideration, as well as update reports. The committee disbanded in 2005 however many of the programs continued to be monitored.

The records in this series also show other forms of land management including projects to build dykes, remove gravel, establish campgrounds, restore natural habitat (particularly for salmon species), build infrastructure and grant land leases for farming, public works and other initiatives. Records include memos, meeting minutes, lease guidelines and copies, maps, blueprints, correspondence, expense reports, approvals, invoices and project reports.

Another part of the series includes committees established to encourage and maintain meaningful consultation with various First Nation groups during Land and Resource Management planning. These records include the grants for funding, protocols, strategic plans, work plans and meeting minutes.

British Columbia. Commission on Resources and Environment

Victoria Supreme Court civil orders

  • GR-1566
  • Series
  • 1880-2008

The series consists of civil orders issued by the Supreme Court in Victoria between 1880 and 2008. Orders dating from 1880 until December 1946 were microfilmed and the originals destroyed. Records after this period are maintained in their original form. Many, but not all, volumes dating up to the late 1970s include nominal indexes. Orders are the formal expression of the ruling of the court. The records relate to a variety of civil matters including adoptions, divorces, and bankruptcies.

The records were scheduled for full retention under Court Services ORCS (schedule 100152) 51400-25.

British Columbia. Supreme Court (Victoria)

Criminal Justice Branch Headquarters operational records

  • GR-3632
  • Series
  • 1970-2008

The series consists of operational records of the Criminal Justice Branch Headquarters created between 1970 and 2008. The records consist of correspondence, reports, court documents, photographs, sound and moving picture records, and electronic records created across the province. The series documents policy and procedures on matters relating to criminal and social regulatory laws and their enforcement, and includes analyses of new and established legislation and the prosecutions of offenses prohibited under the federal Criminal Code, provincial statutes, and municipal bylaws. The series provides evidence of interactions between British Columbians and their criminal justice system, and documents the development of, and changes in, the criminal justice system in British Columbia. The records were created in the course of the Branch’s activities of providing legal advice on criminal law to government and to the police, and in developing policies, procedures, and programs on issues of criminal law and relating to the prosecution of criminal cases.

Although the records relate to a variety of topics, they have been treated as one series. The records arrived at the Archives largely interfiled, and there is evidence to suggest that the files were maintained in one central filing system at the Criminal Justice Branch Headquarters. In order to assist researchers, a high-level subject index has been created for the boxes. This should not be treated as exhaustive, and researchers are strongly advised to consult the file list.

The series is arranged loosely by broad topic. Records relating to one particular case or aspect of the BC justice system are often grouped together, although there are multiple groupings of the same type of record spread across the accession. Records dealing with Aboriginal hunting and fishing offences are generally arranged alphabetically by name of alleged offender. Many of the records were arranged alphabetically by subject in multiple groupings. Records in accession 91-0129 were arranged by file number rather than by topical grouping.

Audio-visual records were removed from their original files and placed in containers 910132-0013, 910132-0014, and 910132-0118 for preservation purposes, and separation sheets have been included in these boxes to link the records with the original file. Printouts from CDs and floppy disks have generally been included alongside the electronic media in the original file, with the notable exception of records relating to the Nanaimo Commonwealth Holdings Society and the Jericho Hill investigation, which were too extensive to be placed with the original media. These have been placed in box 910132-0475.

Records in this series were created in accordance with the Attorney General Act (RSBC 1996, c. 22) and are covered by schedule 880699 of the Operational Records Classification System. In 2005, the records were deemed to be eligible for full retention.

British Columbia. Criminal Justice Branch

Silviculture opening records

  • GR-3718
  • Series
  • 1943-2008

Series consists of silviculture opening records created by the South Vancouver Island district and its predecessor the Port Alberni Forest district from 1943-2008. The ministry defines silviculture as “the art and science of controlling the establishment, growth, composition, health, and quality of forests and woodlands to meet the diverse needs and values of landowners and society on a sustainable basis.” These files document the historical silviculture treatment work that has been undertaken on specific areas of land that are referred to as openings.

The files may contain a wide variety of record formats including textual records, photographs and maps. The textual records include computer printouts, photocopies, cards, reports and correspondence. Pre-1980 documents are usually photocopies but there are also many original documents from those years.

Most files are quite small. They usually consist of a map of the area and a computer printout titled the History of Crop Establishment and Tending. These computer printouts are dated from 1986 or 1990. They provide a history of crop establishment and tending and provide information regarding prescriptions, site preparations, reforestation and stand tending.

There are also larger files that contain a variety of other documents. These include prescription documents (which provide the management plan for the area), stand tending cards and reports (that show what forest treatments were taken), traverse sheets (that provide location information), pruning examination cards and printouts, planting reports, final harvesting reports, site preparation reports. Pre-1970 documents usually consist of copies of logging inspection reports.

The files are arranged numerically by a classification number. The first part of that number corresponds with the National Topographic System location codes and the second part of the number consists of a sequential number applied to each file.

Ministries responsible for the creation of this series, and the dates of the responsibility, are:

Dept. of Lands 1943-1945
Dept. of Lands and Forests 1945-1962
Dept. of Lands, Forests and Water Resources 1962-1975
Dept. of Forests 1975-1976
Ministry of Forests 1976-1986
Ministry of Forests and Lands 1986-1988
Ministry of Forests 1988-2005
Ministry of Forests and Range 2005-2010

Classified as 18750-20 in the Forests Operational Records Classification System (ORCS).

British Columbia. Port Alberni Forest District

Agricultural Land Commission correspondence referral replies

  • GR-3799
  • Series
  • 2003-2008

The series consists of correspondence referrals received by the Agricultural Land Commission from the Ministry of Sustainable Resource. The records cover the period 2003 to 2005 and include a handful of referrals from the time the commission began reporting to the Ministry of Agriculture and Lands in 2005.

The referrals usually include copies of letters sent to the Minister which were forwarded to the Agricultural Land Commission for reply or for informational purposes only. These include replies on which the Commission was copied (CC’ed). There are also drafts written by the Commission that were to be forwarded to the Minister for signing.
The topics covered in these letters are wide-ranging but are mainly about re-zoning questions or concerns from the public regarding projects on or near agricultural lands.

The records in the series are arranged in chronological order by date received. They are covered by ARCS 280-30.

British Columbia. Provincial Agricultural Land Commission

Executive correspondence and briefing notes

  • GR-3802
  • Series
  • 1998-2008

The series consists of correspondence referral replies and briefing notes from the various offices of the Ministry of Agriculture, Food and Fisheries and its successor the Ministry of Agriculture and Lands.

To date, the series contains the records of the Southern Interior Regional Office located in Kelowna, B.C., the Resource Management Branch located in Abbotsford, B.C., the Ministry office in Abbotsford, B.C, and the Strategic Industry Development Division. The correspondence mainly consists of Ministerial correspondence which includes letters that the office was meant to reply directly to, draft for the Minister to sign, or letters that the office was copied on for informational purposes. The records include both incoming and outgoing correspondence with the public, municipal governments, non-profit organizations, and other groups. There are also a number of briefing notes regarding various decisions and discussions within the ministry that were sent to offices for informational purposes. Correspondence from the Abbotsford office appear to be related to food safety and quality. Files from the Strategic Industry Development Division include records and presentations from the Federal/Provincial Steering Committee on Investment.

Many of the records were previously housed in large binders which have been removed for preservation purposes. The records are arranged chronologically by date received and to an extent by referral ID number. Some records created after 2002 have tabs with the ID number written on them for ease of use. Files are also accompanied by a summary sheet at the beginning detailing where the letter is being directed to, what the action is and a brief description of the topic.

The records are primarily filed under ARCS 280-20 and 280-30.

British Columbia. Ministry of Agriculture and Lands

Development case files

  • GR-3835
  • Series
  • 1989-2008

The records in this series document the development of Land and Resource Management Plans and provide evidence of the nature and evolution of the planning process.

The records are mainly organized by topic and region. They cover discussions on specific areas and subjects of concern, such as wildlife, tourism, recreation and conservation. Many of the files include discussions about existing legislation to guide plan development. The records also include other reference material such as documents related to the Protected Areas Strategy with summaries of different forest districts, literature reviews, studies, reports (particularly those about the Protected Areas Designation Process) and interim management direction statements from BC Parks. Many files relate to the LRMP table discussing possibilities to designate new protected areas through land use planning. The records also include various working group plans and recommendations, framework plans for a coordinated approach to planning, as well as guidelines to help participants write these plans.
There are also several folders organized by Resource Management Zone (RMZ) with printouts of maps depicting the area, as well as separate files for interests submitted by the Ministry of Environment, Lands and Parks, Ministry of Forests, BC Assets and Land Corporation, and Ministry of Transportation and Highways.

The records are arranged according to the Resource Management Operational Records Classification System (schedule 144100) using the following primary numbers:

17550: RMP – Land and Resource Management Plans
17730: RMP – Sustainable Resource Management Plans
And the secondary number -30 (development case files).

This series currently contains records from the Kamloops, Lillooet LRMP and the Okanagan-Shuswap LRMP tables. The records from the associated accession(s) cover all types of land use and resource planning, including landscape unit plans, sustainable resource management plans, land and resource management plans, local and regional resource use plans, and other land and/or resource use plans as they were all part of a greater land-use strategy.

British Columbia. Ministry of Agriculture and Lands

Rocky Mountain Forest District timber tenures

  • GR-4079
  • Series
  • 1946-2008

This series consists of timber tenures from the Rocky Mountain Forest District for the years 1946-2008. This series may also include records created by the Cranbrook, Invermere and Kootenay Lake Forest Districts, as well as the Nelson and Southern Interior Forest Regions. Note that the names and boundaries of districts and regions varied over the years.

Timber tenures include replaceable forest licences, licences to cut, replaceable timber sale licences, non-replaceable timber sale licences, woodlot licences, special use permits and Christmas tree permits. There are also records regarding tree farm licence (TFL) 13, TFL 14, TFL 26, TFL 36 and TFL 37.

Files contain cutting permits, legal documents, operations information, charts, applications, development plans, annual reports, management plans, an “A” number bid deposit register, correspondence, maps, reports, amendments, logging inspection reports, logging plans, licences, policy, procedures, and a variety of other documents.

The series also includes some records related to silviculture. These include silviculture openings, obligations, as well as silviculture experiment (SX) files regard trials completed under the jurisdiction of the silviculture program. Includes records detailing silviculture trials conducted, working plans, results, evaluations, reports, models, maps and data. Silviculture obligations may relate to major licensees, woodlot licences or the small business program.

The ministries responsible for the Forest and Range Districts, and the years that they were responsible, are:
British Columbia. Dept. of Lands and Forests (1945-1962)
British Columbia. Dept. of Lands, Forests and Water (1962-1975)
British Columbia. Dept. of Forests (1975-1976)
British Columbia. Ministry of Forests (1976-1986)
British Columbia. Ministry of Forests and Lands (1986-1988)
British Columbia. Ministry of Forests (1988-2005)
British Columbia. Ministry of Forests and Range (2005-2010)

Records in this series are classified under ORCS numbers 18750-20, 18765-20, 18765-25, 18765-30, 18990-20, 19440-25, 19500-20, 19500-45, 19500-60, 19540-25, 19570-25, 19600-30, 19600-45, 19620-25, 19620-45, 19680-20, 19700-25, 19700-45, 19700-60, 19710-20, 19710-30, 19720-20 and 19720-45 of the Ministry of Forests schedule (881261).

British Columbia. Rocky Mountain Forest District

First Nations issues files

  • GR-3543
  • Series
  • 1955-2008 (predominantly 1991-2008)

The series consists of correspondence, briefing notes, reports, copies of court orders and studies created or received by the Local Government First Nations Relations section of the Ministry of Community Services. The records were created between 1955 and 2008, although the records predominantly date from the early 1990s onwards. The series is divided into three subseries : band issues files, local government case files, and First Nations organizational files. The division was made based on the original classification scheme assigned to the records by the creator.

The first subseries (containers 956965-0001 to 956965-0003) consists of band issues files. The records are arranged alphabetically by First Nations band name. Researchers should note that the creator used the official First Nations band names (for example, “Tsilhqot’in” rather than “Chilcotin,” and “Snuneymuxw” rather than “Nanaimo”). The records consist of correspondence, briefing notes, legal records, and press releases and provide evidence of the effect that actions of local First Nations bands had on non-Aboriginal municipalities, organizations, and individuals. Many of the files relate to taxation matters under the Indian Self-Government Enabling Act (RSBC 1996 c. 219). The subseries is based on Local Government Services ORCS (schedule 123679), secondary 55500-20.

The second subseries (container 956965-0003) consists of local government case files and provides evidence of the effect that the actions of local governmental bodies (i.e. municipalities, villages, and districts) had on First Nations bands. The records are arranged alphabetically by municipality name. The subseries is based on Local Government Services ORCS (schedule 123679), secondary 55500-30.

The third subseries (container 956965-0003 and 956965-0003) consists of First Nations organization files. These records provide evidence of the work of organizations such as the Indian Taxation Advisory Board and First Nations Financial Association. The files are organized in alphabetical order by the name of the association or board. The subseries is based on Local Government Services ORCS (schedule 123679), secondary 55500-50.

Electronic records from both the floppy disk and the CD ROM were printed and placed into their respective files. The Excel spreadsheet on the floppy disk did not appear to have been filled out, and instead appears to be a template. There did not appear to be any formulas or functions in the cells. The workbook is divided into 8 spreadsheets : specific targeted programs, roll-up of targeted programs, branch consultation costs, roll-up of consultation costs, interim measures by objective, roll-up of interim measures, branch resources for treaties, and division resources for treaties.

British Columbia. Ministry of Community Services

Premier’s correspondence

  • GR-3571
  • Series
  • 1974-2008

The series consists of incoming and outgoing correspondence received and created by the Office of the Premier between 1974 and 2008. The records were managed by the Correspondence Branch and include correspondence with the public and representatives of other governmental bodies.

Incoming correspondence from the public is arranged alphabetically by surname in groupings based on year. In many cases, members of the public enclosed video tapes, audio cassettes, artwork, books, and ephemera with the correspondence. Many of these items, particularly those deemed to be oversized, were removed by Correspondence Branch staff and placed at the end of the accession with an out-guide noting the sender’s name, date of correspondence, and details such as title or video running time. However, staff did not place corresponding out-guides in the file with the original letter.

Correspondence from the public addresses a variety of concerns, including personal grievances, letters of protest or support for government decisions, and thoughts on issues of local, national or international interest. The series covers the terms of premiers Bill Bennett, Bill Vander Zalm, Mike Harcourt, and Glen Clark. Accession 91-5458 is the only accession to have any material dating from Rita Johnston's premiership.

The series also includes the copies of outgoing letters sent from the Premier’s office, known as "flimsies," usually sent in reply to correspondence received from the public. Flimsies are arranged by date and are often grouped into files based on month.

The series also consists of messages sent by the Premier congratulating sports teams or individuals, or in recognition of special events and letters to other governmental bodies.

Governmental correspondence is generally arranged by date and level of government and was filed at the end of each accession.

The series also consists of correspondence sent to the Premier's office by other government bodies for reference purposes, including correspondence from MLAs and the Ombudsman, as well as copies of letters from the public that were sent to specific ministries and carbon copied to the Premier.

In some cases the Correspondence Branch created files based on the subject of the correspondence rather than on the sender. Therefore, researchers should not assume that file titles containing association or company names contain correspondence from that body. It is entirely possible that the file contains several pieces of correspondence relating to the body in question.

Some boxes contain "issue lists" created by the originating office, but these were not included for every box. Researchers wishing to find correspondence relating to a particular topic are advised to consult all correspondence files from the relevant time frame.

The series is covered mainly by ORCS primary 11100 (Correspondence-General) of schedule 881099 (Office of the Premier and Executive Council). Some of the records are covered by ORCS primaries 11180 (Correspondence with Governments-British Columbia), 11200 (Correspondence with Governments-Canada, 11260 (Correspondence with Governments-Local), and 11280 (Correspondence with Governments-Provincial and Territorial).

British Columbia. Office of the Premier

Integrated Land Management Bureau correspondence referral replies

  • GR-3877
  • Series
  • 2006-2008

This series contains correspondence referrals and replies from the Integrated Land Management Bureau. Currently, this series contains the records from two offices that reported to the Bureau, the Species at Risk Co-ordination Office (SARCO) and Strategic Initiatives Division. The files contain letters received from the public about species at risk, notably mountain caribou, spirit bear and spotted owl, and the public’s desire to protect those species. Some correspondence also addresses actions taken to protect species, such as closures of snowmobiles areas. Other files group correspondence from a variety of topics, from land use recommendations, BC Parks recreation and conservation, First Nations consultations, appointments and budgets.

Correspondence files contain the original letter received by government, a referral slip asking the concerned office to draft a reply or to keep a copy of the correspondence for informational purposes. Files appear to be arranged by topic and then by referral number. Some files are arranged by geographic location for letters received from outside the province.

The files are classified under the Administrative Records Classification System (Schedule 100001) under the primary and secondary numbers 280-30: Executive correspondence referrals. One file possibly misfiled alongside the other records belongs to 280-40 : Executive issues and includes reports from the Coast Sustainability Trust.

British Columbia. Ministry of Agriculture and Lands

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