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1997 North American Indigenous Games fonds

  • PR-2212
  • Fonds
  • 1994-1998

The fonds consists of the records generated by the 1997 North American Indigenous Games in the course of managing the sport and cultural events that took place in Victoria, BC in August 1997. The fonds includes two series: the management files of Alex Nelson, Executive Director and Rick Brant, General Manager and marketing files. The management files are arranged by subject and include correspondence with the Aboriginal Sports and Recreation Association of BC (ASRA) and other records relating to the management, administration and financial aspects of the games. The management files also include policy and procedure files, briefing materials, reports and minutes from meetings. The marketing files are arranged alphabetically by subject and consist of general files regarding all aspects of marketing the sport and culture events of the games. The marketing files also include a poster, examples of bronze, silver and gold medals and three videocassettes.

North American Indigenous Games (1997 : Victoria, B.C.)

Forest Practices Code Steering Committee records

  • GR-3833
  • Series
  • 1994-1996

The series contains the records of the Forest Practices Code Steering Committee (Ministry of Environment, Lands and Parks). The Forest Practices Code was under the joint-administration of the Ministry of Forests, the Ministry of Environment, Lands and Parks and the Ministry of Energy, Mines and Petroleum Resources. The Forest Practices Code, which was one part of the Forest Renewal Strategy, sought to enforce forest management practices in British Columbia that would be economically and environmentally sustainable for future generations. It placed new requirements for land use planning, introduced more extensive and stringent forest practice legislation and brought stronger enforcement. Both the Ministry of Forests and the Ministry of Environment, Lands and Parks had their own steering committee to discuss, plan and implement the Forest Practices Code. There was an additional joint steering committee for all three ministries involved in the project. At the moment, this series only contains the records created and accumulated by the Ministry of Environment, Lands and Parks for its steering committee, though some files created by other ministries may be included in the records as these would have been distributed to them and discussed.

In addition to meeting minutes and agenda, there are a variety of records related to the development and implementation of the Forest Practices Code by the ministry. This includes some records from smaller sub-committees and groups such as the Technical Subcommittee, the Policy Working Group, the Resource Allocation Committee and the Implementation Team, among others, who were responsible for developing technical and administrative policy, procedures and training. The records document code development, budgets, training, new jobs created and important decisions taken by the committee. Other records include communications (memos, correspondence), organizational structure, briefing notes, memorandum of understanding, monitoring and assessment of implementation strategies, status reports, information needs analysis (for database infrastructure) and treasury board submission to release funds for delivery of the Forest Practices Code.

The records are arranged chronologically into folders. They are classified using ARCS schedule 100001.

British Columbia. Ministry of Environment, Lands and Parks

Socio-economic and environmental assessment review case files

  • GR-3837
  • Series
  • 1994-2006

This series includes records relating to the review of socio-economic and environmental assessments (SEEA). The records cover the development of policy and procedures for assessments and assessment analysis. They also document the reviews that have been performed in support of Resource Management Plans.
Every resource management plan requires socio-economic and an environmental assessment to confirm the objectives and viability of the plan. Typically a consultant is hired during the creation of a plan to perform the analysis which is then examined and reviewed to verify its accuracy and objectives.

The records in this series include various ministries’ comments on plans and requests for conservation and environmental protection measures in relation to proposed plans. Government produced documents also include notices of pending environmental certificates from developers, as well as briefing notes, news releases and announcements. The series also contains the records of related working groups and committees who were involved in facilitating workshops on assessing projects, organizing the process and analyzing the assessments.

Other records include third party evaluations of proposed developments, such as resorts and landfills, and analysis and impact concerns on wildlife, water resources and the environment in addition to socio-economic impacts. Some environmental assessment certificate applications submitted by developers are also included and cover research conducted for the assessment as well as maps and graphs.

The records are arranged according to the Resource Management Operational Records Classification System (schedule 144100) using the following primary numbers:

17400: RMP – Resource Management Plans

And the secondary number -40 (SEEA review case files).

This series currently contains records from the Kamloops, Lillooet LRMP and the Okanagan-Shuswap LRMP tables. The records from the associated accession(s) cover all types of land use and resource planning, including landscape unit plans, sustainable resource management plans, land and resource management plans, local and regional resource use plans, and other land and/or resource use plans as they were all part of a greater land-use strategy.

British Columbia. Ministry of Agriculture and Lands

Land Use Branch executive services

  • GR-3866
  • Series
  • 1994-1996

This series contains executive correspondence referrals and executive briefing notes from the Land Use Branch of the Ministry of Environment, Lands and Parks. Most records relate to individual Commission on Resources and the Environment (CORE) land use plans for the various regions of BC and include letters from other ministries, non-profit or non-governmental organizations, municipalities, First Nations governments, corporations and the general public. The correspondence documents the public response to land use planning initiatives during the CORE land-use strategy which was announced in 1994 and dissolved in 1996. The CORE strategy was replaced by Land and Resource Management Plans (LRMPs).

The records are significant as they document the public’s concern over how land in British Columbia should be managed and protected. Letters typically express support or disagreement with proposed plans, or offer opinions on specific topics or sections of the plans.

The records are classified under the Administrative Records Classification System (ARCs Schedule 100001) and use the primary number 280 – executive services. More specifically, files appear to be arranged by region or topic. They are further arranged into files for letters received for informational purposes (i.e. letters on which the Branch was copied to but need not reply directly to) and files for letters in need of reply by the Branch.

British Columbia. Ministry of Environment, Lands and Parks

Environment cabinet committees and working groups

  • GR-3874
  • Series
  • 1994-2001

This series contains various cabinet committees and working groups representing environmental issues. These particular files were kept by the Ministry of Environment, Lands and Parks. The committees were made to advise the Deputy Minister and Minister on important environmental issues to bring to Cabinet. Currently, the majority of the records pertain to the Green Economy Initiative for which there was a Deputy Minister’s Committee and a Working Group. This Initiative worked on boosting the province’s economy using eco-friendly innovation and investments into green companies. A smaller portion of the files belong to the Forest Renewal BC Environment Committee which worked on a terrestrial ecosystem restoration program.
The records of these committees typically contain agenda, presentations, summary reports, appointment letters and accompanying materials for discussion meetings. The series also contains minister’s briefing books for the Green Economy Initiative as well as a cabinet submission form for reducing gas emissions. There is also a file with government’s policy on security for Cabinet documents.

British Columbia. Ministry of Environment, Lands and Parks

Prince George Forest District silviculture records

  • GR-4024
  • Series
  • 1994-2004

This series consists of silviculture records from the Prince George Forest District, 1994-2004. The Ministry of Forests defines silviculture as “the art and science of controlling the establishment, growth, composition, health, and quality of forests and woodlands to meet the diverse needs and values of landowners and society on a sustainable basis.”

Silviculture obligation or prescription exemption case files allow for exceptions under section 129.11 of the Forest Act. Silviculture prescriptions document planned silviculture activities prior to logging begins. Activities can include seed collecting, site preparation, artificial and natural regeneration, brushing, spacing and stand tending in order to establish a new free growing crop of trees of a commercially valuable species. Silviculture prescriptions were introduced in the 1980s and exemptions were formally implemented in 1993.

Records include forms, applications, silviculture prescriptions, correspondence, maps and photos.

The ministries responsible for the Forest and Range Districts, and the years that they were responsible, are:
British Columbia. Ministry of Forests (1988-2005)

This series is classified under ORCS numbers 18790-40 of the Ministry of Forests schedule (881261).

British Columbia. Prince George Forest District (1978-)

Legislative programs

  • GR-3882
  • Series
  • 1994-2005

This series contains legislative programs from the Ministry of Agriculture and Lands and its predecessors. The records stem from the Policy and Legislation Branch of the ministry and includes historical summaries of Acts, backgrounds into issues, letters from the minister to the premier regarding the ministry’s strategic priorities, requests for legislation, regulatory criteria exemption forms, overview notes for Acts/repeals, certificates of readiness, House Binder briefing notes, excerpts of minutes from cabinet meetings, memoranda and accompanying correspondence. Some files also include information on the legislation process and drafting instructions.
Note that some files also contain proposals and information notes from other ministries that directly affect the Ministry of Agriculture and Lands. These were kept for informational purposes.
The records are arranged into files by year.

British Columbia. Ministry of Agriculture and Lands

Miscellaneous files relating to freedom of information

  • GR-3458
  • Series
  • 1994-2006

Series consists of miscellaneous files created by the Information and Privacy unit of the Ministry of Attorney General. Although most of the files relate to the Ministry of Attorney General, the unit also provided services to the Ministry of Public Safety and Solicitor General and there are files that reflect this.

Records consist of policy and procedures files, correspondence, reports, training material, meeting files, reference material and copies of investigation reports. The investigation reports document privacy investigations by the ministry, or the Office of the Information and Privacy Commissioner. Some of these investigation files relate to other government bodies and were kept for reference purposes.

Files are arranged by the classification number taken from the Administrative Records Classification System (ARCS).

British Columbia. Ministry of Attorney General

Supreme Court civil and criminal notable cases

  • GR-3658
  • Series
  • 1994-2003

The records were created in an attempt to retain summary information regarding notable cases of both civil and criminal matters across BC. The copies appear to have been made by the head of Information Services at the BC Courthouse Library Society for the BC Archives. As the Library did not have access to the case files themselves, many of the records are copies of reasons for judgment or entries in the Dominion Law Reports or Western Weekly Reports. Many original case files relating to post-1950 matters have been destroyed. The series contains records relating to cases heard between 1950 and 2003, and the copies appear to have been created around 2003.

The records are arranged by case year. Some years span several files.

British Columbia. Supreme Court (Vancouver)

Freedom of information requests

  • GR-3455
  • Series
  • 1994-1995

Series consists of case files of freedom of information requests received by the Office of the Premier between 1994 and 1995. All files consist of freedom of information requests in which the response was appealed by the applicant to the Information of Privacy Commissioner for review of the decision.

The files in this series usually consist of correspondence between staff and the applicant, a copy of the original application and forms documenting the status of request, correspondence between the ministry and the Office of the Information and Privacy Commissioner (OIPC), submissions to the OIPC, correspondence with the Legal Services Branch, and a copy of the OIPC order. The files also include photocopies of the requested pages, some of which have been highlighted to show what has been severed in a document.

The files are arranged by a file number that includes the year followed by a sequential number. All files were also classified as 292-30 in the Administrative Records Classification System (ARCS).

British Columbia. Office of the Premier

Ad hoc committees on pollution

  • GR-3801
  • Series
  • 1994

The series contains various correspondence and notes from public servants in the Ministry of Environment in regards to pollution monitoring. The records mainly comprise printed copies of emails. The ad hoc committee was started to look into public’s opinion of voluntary permittee self-monitoring. Essentially, it was determined that the public did not trust industrial polluters to monitor their own emissions and wanted the government to intervene and enforce these polluters to pay for a monitoring program and to produce quality and reliable data in relation the amount of pollution they were creating. The correspondence in this series consists of various members of this committee discussing ideas on how to improve both pollution monitoring programs and the public’s opinion of the government in enforcing such programs.

British Columbia. Ministry of Environment, Lands and Parks

Ministry of Environment executive records and briefing notes

  • GR-3886
  • Series
  • 1994-2005

This series consists of a variety of executive records, including, briefing notes, decision notes, ministry Orders in Council, ministerial orders and Cabinet submissions from 1998-2005. The records were created by the Ministry of Environment and its predecessors, the Ministry of Environment, Lands and Parks, and the Ministry of Water, Lands and Air Protection. The records were created by several offices for the information or decision of the Minister, Deputy Minister, the Assistant Deputy Minister of Environmental Protection, Assistant Deputy Minister of the Enforcement Programs, and other executive members of the ministries.

Records may address any subject related to the mandate of the ministries. The records are arranged by accession number, then by file code, then chronologically by date.

Accession 95-5839 contains briefing notes from the Parks Division. Briefing notes in yearly files are arranged by District, then month and day. The topics of the briefs concern the creation and development of new parks and conservations areas; the deletion, removal or transfer of park lands; the construction of infrastructure in parks including roads and powerlines; park use permits and fees; the changing uses of park lands for recreation; issues surrounding mining and logging in and around park lands; response to pine beetle infestations; safety concerns and accidents involving park visitors; changes to legislation; First Nations treaty negotiations regarding park land; as well as approval and development of park Master Plans and Management Plans.

Accession 95-7183 contains briefing notes from the Environmental Protection Division. The topics of the briefs concern waste control and management, environmental health, climate change, pollution prevention, recycling and waste disposal programs, among other related topics.

Accession 96-0944 contains briefing notes from the Enforcement program. The topics of these records mainly concern enforcement services regarding non-compliance with environmental standards, the Conservation Officer Service (including their training and firearms safety), contaminated sites, wildlife, and habitat protection as it relates to environmental laws.

Accession 95-8904 contains executive records from the Deputy Ministers Office. Records include briefing notes, decision notes, ministry Orders in Council (OICs), ministerial orders, Cabinet submissions, correspondence, and related reference material. Subjects and issues addressed may cover all programs and divisions of the ministry. Records may be addressed specifically to the Deputy Minister for their signature or approval, or they may be informational reference copies from the Minister of other Executives. Some of the records may be duplicated in other accessions.

Records in this series are classified under ARCS numbers 135-35, 135-60, 201-40 and 280-20.

British Columbia. Ministry of Environment, Lands and Parks

Human rights and discrimination against women files

  • GR-3528
  • Series
  • 1994-2003

The series consists of reports, correspondence and memoranda created and received by the Women’s, Seniors’ and Community Services division of the Ministry of Community Services between 1994 and 2003. The records document issues of human rights and discrimination affecting women and girls across the province. Files include records on workplace diversity, and the series includes anti-racism booklets and resources on multiculturalism in BC.

The series is arranged numerically by file code and then alphabetically by file title. The series is covered by ORCS 24000-20 in schedule 117476 (Women’s Equality).

British Columbia. Women's, Seniors', and Community Services

LRMP First Nations consultation case files

  • GR-3697
  • Series
  • 1993 - 2009

The series consists of records relating to the development of land and resource management plans (LRMPs) vis-à-vis the consultation that occurred with First Nations during the planning process. Land and Resource Management Planning was developed in British Columbia in the 1990s as an integrated, sub-regional, consensus-building process to produce plans for review and approval by government. The plans established direction for land use and specified broad resource management objectives and strategies. LRMPs covered a number of resource sectors -- natural or social resources such as tourism, forestry or mining. The process included development, implementation, monitoring and the amendment of land and resource management plans.

The files in this series were titled and organized in most instances as case files and based on the name of the First Nations involved in the consultation process.

The records relate to the development of the consultation process between ministries and First Nation groups for LRMPs which included preparing terms of reference, conducting research and assessments, compiling and analyzing data, consulting with interested parties, presenting plan drafts, taking the proposed plan through the approval process, and monitoring after implementation.

Record types include correspondence, memoranda, recommendations including legal advice, discussion papers, draft agreements for discussion, presentations, community meeting records, maps, plans, drafts of agreements between the Province and First Nations, briefing notes prepared for the Minister and Deputy Minister, forest company information, among numerous other types of records.

The Archives has retained these records because they provide evidence of provincial policy advice and direction for the management of public lands and resources, and evidence of the consultation that occurred with First Nations groups during the resource planning process.

British Columbia. Ministry of Environment (2005-2017)

Water Management Division organization charts

  • GR-3811
  • Series
  • 1993-1995

The series contains organizational charts and accompanying records that explain the restructuring of the Water Management Division from the period 1993-1995. Records include explanations to changes in positions and titles.

Records are arranged according to the Administrative Records Classification System and fall under the primary number 105 : Organization.

British Columbia. Ministry of Environment, Lands and Parks

Cariboo Forest Region resource management plans

  • GR-4028
  • Series
  • 1993-2001

This series consists of records related to resource management and use planning from the Cariboo Forest Region, 1993-2001. Records currently relate to the following Forest Districts within the Forest Region: Williams Lake and Horsefly. In 2003 these two Forest Districts were amalgamated to form the Central Cariboo Forest District.

Records relating to the development of Integrated Resource Use Plans by the Ministry of Forests and Range which are designed to resolve resource use conflicts in specific areas at the local level. Records relate to the use, management and access to various resources.

Plans include the Churn Creek Local Resource Use Plan (LRUP) and lake classification records. Records include correspondence, maps, reports, data, reports, meeting minutes, and consultation with the public and First Nations.

Ministries responsible for the creation of this series, and their dates of the responsibility, are:
Ministry of Forests 1988-2005

Classified as 12600-20 and 12600-60 in the Forests Operational Records Classification System (ORCS).

British Columbia. Cariboo Forest Region

Health authority performance monitoring files

  • GR-3512
  • Series
  • 1993-2010

The series documents the monitoring of health authority compliance with performance agreements and expectations. The records were created between 1993 and 2008 by the Health Authorities division of the Ministry of Health. Some of the records were in the custody of the Health Services division and subsequently the Health Service Policy division, the successor bodies to the Health Authorities division, prior to their transferal to the Archives, However, due to the dates of record creation, it appears that all the records were originally created by the Health Authorities division.

The series consists of reports, performance reviews, agreements, presentations, correspondence, briefing notes, and meeting records. The series also consists of several CD-ROMs. The archivist determined that these were not original records created by the Health Authorities division and has chosen not to print the records, unless otherwise noted in the file. The CDs are included in the files.

Files regard heath authorities; hospitals across the province; specific medical procedures, treatments, diseases or conditions; health associations and charities; healthcare planning; and other healthcare initiatives.

The records are arranged according to the original BC Government ORCS classification scheme and their physical location in their boxes. Records may be grouped roughly by date, alphabetically by file code or by Health Authority. Health Authorities may be abbreviated in the file list as follows:

Provincial Health Authority (PHA)
Fraser Health Authority (FHA)
Interior Health Authority (IHA)
Northern Health Authority (NHA)
Vancouver Coastal Health Authority (VCHA)
Vancouver Island Health Authority (VIHA)

Except in cases where records were clearly misclassified, the records within this series have been included based on their ORCS number. Records in all accessions were heavily interfiled which has led to significant cross-over between the series, and in many cases, there is clear evidence of misclassification of records. Researchers are advised to consult finding aids for the following related series in order to better and more fully understand the records : GR-3513, 3514, 3515, and GR-3516.

Records in series GR-3512 are covered by ORCS 25340-30 of the Health Authority Performance Management schedule (schedule 122352).

British Columbia. Health Authorities division

Treaty operations and planning records

  • GR-3552
  • Series
  • 1993 - 1997

The series consists of administrative records created by the Treaty Negotiation Division of the Ministry of Aboriginal Affairs between 1993 and 1997. The records are comprised primarily of committee files and strategic planning files.

The committee records consist of records created by the Ministry Partnership Committee, the Select Standing Committee on Aboriginal Affairs, the Executive Policy Committee, and the Steering Committee for strategic planning. These records are comprised primarily of meeting minutes and interoffice communication and memoranda, and cover the objectives and responsibilities of the committees.

The strategic planning records consist of generic strategic planning documentation that is not specific to the Ministry of Aboriginal Affairs, such as concepts and approaches common to strategic planning. The records also consist of specific planning documentation aimed at addressing policy and strategic issues related to pre-treaty initiatives and the treaty negotiation process, in response to the newly operational British Columbia Treaty Commission (1993).

The strategic planning records consist of interoffice correspondence and memoranda, policy drafts (many of which contain annotations and comments from staff throughout the development of policies), conference materials, and records relating to a workshop titled “Ministry of Aboriginal Affairs : Workshop on strategic directions : Developing an integrated perspective on provincial strategy respecting interim measures, interim protection measures, and treating negotiation process and policy,” as well as staff response to this workshop in the form of polls and surveys.

The files correspond to the following Administrative Records Classification System (ARCS) numbers:
200-20: General committees
202-20: Ministry committees
220-20: Conferences, seminars, and symposia
338-30: Polls and surveys
400-07: Strategic planning
400-20: Program planning files

British Columbia. Ministry of Aboriginal Affairs

Aboriginal Healthy Living records

  • GR-3896
  • Series
  • 1993-2010

This series consists of records of the Aboriginal Healthy Living group and related records created from 1993-2010. Records include committee files, executive records, treaty negotiation records related to health issues, and aboriginal health education and research files.

Committee files include correspondence, presentations, terms of reference, records of decision, and other records. Committee files relate to the Provincial Aboriginal Social-Economic Strategy, Aboriginal Health Transition Fund Adaption Committee, Aboriginal Health Leads Committee, Aboriginal Health Network, Aboriginal Health Transition Fund Workshop Subcommittee, and Aboriginal Reference Group Meetings.

Executive records include briefing notes, referral replies and issues records.

Treaty negotiation case files relate to the negotiation of health related agreements with First Nations outside of the B.C. Treaty Commission process and the negotiation of formal pre and post treaty agreements. Records may relate to the identification and negotiation of the Ministry's responsibilities for the delivery and provision of certain health programs and services, the definition of new authorities for First Nations over the design and delivery of health programs and services, and the establishment of inter-ministerial and/or inter-governmental agreements. Files relate to Nisga’a pre-treaty agreements related to MSP and treaty negotiations, as well as the ʔaq̓am (St. Mary’s Indian Band) Community Care Home interim agreement and Maa-Nulth First Nations Treaty Society negotiation.

There are also Aboriginal health research project files on: First Nations Chief Health Committee Terms of Reference, the Special Cabinet Meeting on August 17, 2002 with First Nations Summit, and Status Indian Health Utilization database.

Ministries responsible for the creation of this series, and their dates of the responsibility, are:
Ministry of Health (1976-2001)
Ministry of Health Services (2001-2005)
Ministry of Health (2005-2008)
Ministry of Health Services (2008-2011)

Records in this series are covered by ARCS 200-20, 280-20 and 280-30, and ORCS 70150-20, 70180-30, 70180-40, 70020-30, 70120-00 and 70120-50 of the Aboriginal Health Program ORCS (schedule 128755). Records have been selected for full retention.

British Columbia. Ministry of Health Services (2008-2011)

Gasoline Pricing Commission records

  • GR-3062
  • Series
  • 1993-1996

This commission was established in May 1996 with Mark K. Jaccard as sole Commissioner. The records include, correspondence, submissions, research material, clippings, notes, and the report. The British Columbia Inquiry into Gasoline Pricing was established under Section 8 of the Inquiry Act by Order in Council 624, dated 16 May 1996, with Mark K. Jaccard appointed as sole Commissioner. The Commission was to inquire into factors that contribute to changes in the retail price of gasoline in British Columbia; factors underlying the different retail prices charged for gasoline in different areas of British Columbia; the fairness of and economic rationale for the price structure of gasoline at the refining, wholesale and retail levels in British Columbia; the extent to which retail prices of gasoline reflect the cost of crude oil in domestic and international markets; the effectiveness of market competition in regulating gasoline prices to ensure fair prices for consumers; and, the government's regulatory authority with respect to petroleum product prices. The commission was to report findings and make recommendations on the matters included in these terms of reference and on any matters deemed by the Commissioner to be relevant and important by 30 September 1996. After registering interested parties and compiling and circulating initial submissions, the Commission released an Interim Report on 5 July outlining key research questions. On 28 August Preliminary Findings of data collection and analysis were released followed by review of feedback from interested parties. The Final Report was submitted on 30 September 1996. Fonds consists of submissions, correspondence, research and reference files, administrative records and commission reports.

British Columbia Inquiry into Gasoline Pricing

Freedom of information requests

  • GR-3453
  • Series
  • 1993-1996

Series consists of case files of freedom of information requests received by the Ministry of Employment and Investment and deemed to be significant by staff. This series also includes the case files for two requests that were appealed to the Office of the Information and Privacy Commissioner.

The requests consist of a wide range of information requests relating to the ministry’s mandate. The files include a copy of the original application for records, correspondence between staff and the applicant, and correspondence among ministry staff. These files also include photocopies of the requested pages.

Files are arranged in a sequential numerical system based on the order that the request was received by the ministry. There are large gaps in the number system since these records are a sample.

The files in this series were classified as 292-30 in the BC Government Administrative Records Classification System (ARCS).

British Columbia. Ministry of Employment and Investment

Records of the Assistant Deputy Minister, Parks Division

  • GR-3827
  • Series
  • 1993-1999

The series contains records originated from the office of Denis O’Gorman, Assistant Deputy Minister of Parks (BC Parks). The records appear to be copies saved by the ADM for convenience and reference purposes. They provide evidence of the ADM’s day-to-day activities as well as his participation in various aspects of the Parks function.
Within the records are files from the Parks Management Committee. These include minutes, agenda, expenses/budget, memos, articles, summaries of correspondence and information requests, items for discussion at meetings (including the 1996-2000 Action Plan and the 1993 Employee Survey), summaries of job vacancies and appointments, projects, notes and issues.

The series also contains several files of correspondence, including copies of letters on which the Assistant Deputy Minister was copied, correspondence referral requests assigned to the office of the ADM on the topic of the Protected Areas Strategy as well as a folder of correspondence signed by the Assistant Deputy Minister on a range of topics related to protected parks establishment and management in British Columbia.

British Columbia. Ministry of Environment, Lands and Parks

Alcohol and drug program client files

  • GR-3854
  • Series
  • 1993-2002

This series contains client files from the Campbell River Addictions Services (previously Campbell River Alcohol and Drug Services). Files cover adult clients with last names beginning with PA through SA. It is believed these records were retained as a sample, as all other boxes with patient’s files in this accession have been destroyed.

The files are arranged alphabetically by client’s last name. Each file contains a client information form with questionnaires regarding alcohol use, gambling and drug use along with medical screenings, follow-ups, discharge and/or transfer summaries, appointment slips, treatment plans, wait list forms, case conference consultation notes, consent forms, applications for accommodation fee and other notes as necessary.

British Columbia. Ministry of Health Services (2001-2005)

Transportation minister correspondence

  • GR-3665
  • Series
  • 1993-2006

Series consists of correspondence between members of the public and the Ministry of Transportation between the years 1993-2003. The majority of the correspondence consists of letters from the public sent to the Minister of Transportation. The letters deal with various forms of transportation including automobiles, ferries, marine, railroads, transit, pedestrian and cycling. The subjects include the condition and maintenance of transportation infrastructure including highways, roads, sidewalks, bridges and ports and sidewalks. Some of the letters relate to transportation issues that also fall under the jurisdiction of municipalities and the Federal Government.

When the ministry received these letters, the Correspondence Branch assigned a unique number to each letter in the ministry’s correspondence tracking database called Cliff. The branch would then research the issue, request information from ministry staff and draft a response. The draft response was then forwarded to the minister’s office who would review the letter and either sign it or return it to the branch for further revisions.

The files contain the letter from the public, notes and registration forms by the ministry, draft replies and a copy of the final response. Some letters were sent to the ministry with attachments such as reports, photographs, and videos.

The letters are arranged numerically by the Cliff number or by another number. The letters from 1993-1998 are arranged annually by a sequential number that begins at 1 at the beginning of each year.

There are gaps in the records. Some file folders were transferred to the archives empty. Between 1993 and 1997 the ministry often “batched” letters that are similar in nature. This is especially true for things such as petitions. During this same time they would also create separate files for letters that the ministry did not respond to. The file titles for these were labelled as “no response” or “FYI” in the file titles.

The records were classified by the ministry under 280-30 in the Administrative Records Classification System (ARCS).

The records were originally created by the following two ministries:

Ministry of Transportation and Highways (1993-2001)
Ministry of Transportation (2001-2006)

British Columbia. Ministry of Transportation and Highways

Freedom of information requests

  • GR-3450
  • Series
  • 1993-2001

Series consists of case files of freedom of information requests received by the Ministry of Transportation, and the Ministry of Transportation and Highways, between 1993 and 2006.

The files in this series usually consist of correspondence between staff and the applicant, a copy of the original application and forms documenting the status of request. The files also include photocopies of the requested pages. Some of these photocopied pages have been highlighted to show what has been severed in a document. These photocopied pages usually consist of correspondence and plans that were originally created between 1915 and 1994 which were filed in the ministry’s central operational files.

The files are arranged by a file number that includes the year followed by a sequential number. Pre-1994 files, which predate the October 1993 proclamation of the Freedom of Information and Protection of Privacy Act, are arranged by the name of the applicant. All files were also classified as 292-30 in the BC Government Administrative Records Classification System (ARCS).

The series includes two subseries. The first subseries consists of case files that have been deemed to be significant by government staff (accessions 92-7795 and 92-9594). The requests consist primarily of applications by First Nations for information about road and highway right of ways through First Nations land.

The second subseries consists of the ministry’s case files for Information of Privacy Commissioner investigations (accessions 91-3384, 92-9542). These files are similar to the rest of the series but they also contain correspondence between the ministry and the Office of the Information and Privacy Commissioner (OIPC), submissions to the OIPC, correspondence with the Legal Services Branch, and a copy of the OIPC order.

British Columbia. Ministry of Transportation and Highways

Water management agreements

  • GR-3812
  • Series
  • 1993-1995

The series contains various agreements related to funding for water-related projects by the Water Management Division of the Ministry of Environment, Lands and Parks. Many of the records in this series are memorandum of understanding and accompanying files detailing financial contributions from the Division toward various water studies, such as groundwater studies. There are also records regarding funding for special projects, such as flood management and dyke construction.

The records show what the projects were, who was involved with the projects and how much money the Water Management Division was able to contribute.

The records are arranged using various primary numbers from the Administrative Records Classification System (Schedule 100001) and include 152-25 : approved municipal agreements, 950-20: federal agreements and 1150-30: grant contribution case files.

British Columbia. Ministry of Environment, Lands and Parks

Policy and procedures

  • GR-3838
  • Series
  • 1993-2007

This series assembles records related to the development of policies and procedures for all aspects of Land and Resource Management Plans. Currently the series contains the following policies and procedures:
-TSA (Timber Supply Area) landscape unit plans which outline policies to establish wildlife treepatch requirements in the Kamloops TSA as described by Forest Practices Code and LRMP.

-Provincial policy for consultation with First Nations including a FAQ section, definitions of terms, procedures for the consultation process and consultation guidelines.

-Management, tenure administration and disposition of Crown Land.
-Commercial recreation on Crown Land policy.
-Crown land use planning enhancement program.
-South Okanagan regional growth strategy.

The records are arranged according to the Resource Management Operational Records Classification System (schedule 144100) using the following primary numbers:

17020: Resource Management – Aboriginal relations
17400: RMP – Resource Management Plans
17430: RMP – Ad hoc plans
17580: RMP – Landscape Unit Plans
And the secondary number -00 (policy and procedures)

British Columbia. Ministry of Agriculture and Lands

Financial Institutions Commission annual reports

  • GR-3939
  • Series
  • 1993-1996

This series consists of annual reports and related records of the Financial Institutions Commission (FICOM), 1993-1996. Reports include general information about the status of various financial institutions in the province, such as credit unions, loan companies, insurance companies and real estate; this includes lists of credit unions, trust and loan companies, insurance companies and other Canadian financial regulatory bodies.

There are also administrative records regarding the preparation and finalization of reports. Records include final reports, drafts, working copies, financial information, surveys and statistics used in creating reports.

British Columbia. Financial Institutions Commission

Health Professions Council records

  • GR-3968
  • Series
  • 1993 - 2004

The series consists of the records of the Health Professions Council, an independent advisory body established in 1990 to make recommendations to the Minister of Health and Minister Responsible for Seniors about the regulation of health professions under the Health Professions Act (S.B.C. 1990, c.50). The records document the establishment of health professions under legislation and the review of legislation related to those professions. Records include applications by health care practitioner groups such as physicians, nurses, psychologists, chiropractors, physical therapists, naturopaths, and massage therapists seeking designation as self-regulated professions; and scope of practice and legislative framework reviews for all designated health professions. They also include summaries of all submissions and recommendations, council meeting minutes and agendas, council correspondence, and final reports. The records were created between 1993 and 2004 in BC. The Ministry of Health is responsible for this record series. Following the government’s 2001 core services review, amendments to the Health Professions Act (RSBC 1996, c. 183) ended the Health Professions Council in 2002.

The records are arranged by subject or submission/review name. They include correspondence, memoranda, minutes and agendas, and reports. The records have been in the custody of the Ministry of Health since 2005. Prior to this, they were with the Ministry of Health Services (2001-2005) and the Ministry of Health Planning (2001- 2004). The records are covered under the Health Professions Council one-time schedule (162956).

British Columbia. Ministry of Health (1976-2001)

Medical Services Plan (MSP) clinical practice guidelines and protocols support files

  • GR-4032
  • Series
  • 1993 - 2010

The series consists of records relating to support provided by Medical Services Plan (MSP) for the initiation, approval, and development of clinical practice guidelines and protocols for physicians in BC between 1993-2010. Guidelines and protocols are developed by physician working committees under the umbrella of the Guidelines and Protocols Advisory Committee (GPAC), co-chaired by MSP and the BC Medical Association (BCMA), which meets approximately six times per calendar year. GPAC is responsible for documenting the discussion of topics that may become the subject of a future guideline or protocol. If GPAC determines that a guideline or protocol is required, responsibility for developing the guideline or protocol relating to the topic is assigned to a working committee. MSP supports the development of protocols and guidelines by providing information, analysis and review services to physician working committees; secretariat services to the working committees; and by retaining documentation relating to the development of protocols and guidelines. The records were created under the Medicare Protection Act (RSBC 1996, c. 286).
The records are arranged chronologically by meeting date or by working committee, then by guideline or protocol. They include correspondence, policy files, agendas, critical documents packages containing records of decision, and reports. The records are classified under the following Medical Services Plan ORCS guidelines and protocols - initiation and approval (40220-00, 40220-02, 40220-31) and guidelines and protocols - development classifications (40240-00, 40240-02, 40240-21). The MSP ORCS (schedule 142798) was published in 2014.

British Columbia. Medical Services Commission

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