Series GR-3630 - Office of Protocol operational records

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Office of Protocol operational records

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  • textual record

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  • 1983-1994 (Creation)
    British Columbia. Office of Protocol

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Physical description

27 cm of textual records

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Biographical history

The Office of Protocol leads and coordinates ceremonial, protocol and diplomatic activities for the B.C. Government. It seeks to maintain internationally-recognized rules of diplomatic conduct, introduction, professional courtesies and the appropriate use of national symbols.

The Office of Protocol provides the following services for the Government of B.C.:

Advises on all matters of protocol and precedence, provincial symbols and the use of the name of the province for a company or organization.

Plans and conducts official ceremonies such as the Opening of the Legislature and Cabinet swearing-in ceremonies.

Plans and conducts official visits to B.C. for members of the Royal Family, the Governor General, heads of state and government, foreign ministers, heads of diplomatic missions and other distinguished visitors.

Acts as the principal government contact for the Consular Corps of B.C.

Coordinates birthday and wedding anniversary congratulatory messages from The Queen, the Premier and others.

Manages the Order of British Columbia and the British Columbia Medal of Good Citizenship.

Provides information and advice on flag protocol and flying flags at half-mast.

(Information current to 2017-07-01)

Custodial history

Scope and content

The series consists of records relating to management and use of government properties including the legislative precinct and grounds and the provincial carillon program.

The series corresponds to the Protocol office ORCSs, which indicates that legislative precinct functions case files provide information about the public use of the Parliament Buildings and grounds during the time that the Office of Protocol was responsible for granting permission for that use. Carillon programs case files provide evidence of the role of the Provincial Carillonneur and information about the Netherlands Centennial Carillon music programs during the time that the Office of Protocol included the Provincial Carillonneur.

Records include forms and documents regarding permissions for functions held at the legislative precinct, regulations regarding the use of the legislative grounds, "use of grounds" policy, requests to use the legislative buildings, and monthly event logs.

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Immediate source of acquisition

Transferred by the Office of the Premier and Cabinet Office, Office of Protocol, on 2016-08-17.


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General note

Accession(s): 92-1744, 92-6890

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